Summary
Date Posted:Monday, April 03 2023, Base Salary: Not Disclosed

JOB DETAILS:
Responsibilities
This post is located in the Ozone Secretariat at the Nairobi duty station. Under the direct supervision of the Programme Officer (Monitoring and Compliance), the incumbent will be responsible for the following functions:
• Assisting the Ozone Secretariat by:
• Compiling, summarizing, and presenting information/data on specific Secretariat and related topics or issues, including on the non-compliance procedure of the Montreal Protocol on Substances that Deplete the Ozone Layer.
• Reviewing cost plans/budgets, for completeness and compliance with relevant rules and procedures prior to submission for final approval; identifying inconsistencies in recorded expenses vis -à-vis the approved budget.
• Reviewing budget revisions, ensuring necessary approval and entry in computerized systems.
• Serving as focal point for administrative coordination for the assigned region to initiate requests, obtain necessary clearances, process and follow-up on, travel arrangements, authorization of payments, disbursement of funds, procurement of equipment and services. including for intergovernmental meetings arranged by the Secretariat, such as the meetings of the Implementation Committee under the non-compliance procedure of the Montreal Protocol on Substances that Deplete the Ozone Layer.
• Compiling, summarizing and entering data received from the countries on substances as required by the decision of the parties; drafting budget status reports, identifying shortfalls in delivery, budget overruns, and bringing this to the attention of management.
• Providing support to the Secretariat, including:
• Drafting correspondence on a variety of issues, including on the non-compliance procedure of the Montreal Protocol on Substances that Deplete the Ozone Layer and preparing and updating periodic reports, preparing briefing notes, graphic and statistical summaries, accounting spreadsheets, responses and communications to Parties and stakeholders.
• Providing general office assistance; responding to information requests and inquiries; reviewing, logging and routing incoming correspondence; setting up and maintaining files/records; organizing meetings, workshops; handling routine administrative tasks.
• Data:
• Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
• Assists with visualizations and updating information material such as web pages or brochures.
• Performing any other related duties.

Competencies
• PROFESSIONALISM: Knowledge of internal policies, processes and procedures generally and in particular those related to programme/project administration, implementation and evaluation, technical cooperation, programming and budgeting. Understanding of the functions and organization of the work unit and of the organizational structure and respective roles of related units. Ability to work well with figures, undertake basic research and gather information from standard sources. Demonstrated ability to apply good judgment in the context of assignments given. The ability to perform analysis, modeling and interpretation of data in support of decision-making. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
• TEAMWORK: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
• TECHNOLOGICAL AWARENESS: Keeps abreast of available technology. Understands applicability and limitations of technology to the work of the office. Actively seeks to apply technology to appropriate tasks. Shows willingness to learn new technology.

Education
• High school diploma or equivalent is required.
• Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat.
• Successful passing of the Administrative Support Assessment Test (ASAT) in English at the United Nations Headquarters (UNHQ), Economic Commission for Africa (ECA), Economic and Social Commission for Western Asia (ESCWA), United Nations Office at Geneva (UNOG), United Nations Office at Vienna (UNOV), International Criminal Tribunal for Rwanda (ICTR) or International Criminal Tribunal for the former Yugoslavia (ICTY) may be accepted in lieu of the GGST.
• The GGST is administered to applicants when required before the administration of a written assessment and/or interview.

Work Experience
• A minimum of five (5) years of work experience in administration, finance, accounting or related area is required.
• Experience with MS Office Suite (Word, Excel, PowerPoint) and related applications is required.
• Experience with Enterprise Resource Planning (ERP) systems such as Systems and Applications Products (SAP), in processing travel, requisitioning and budgets is desirable.
• Experience in preparing budgetary inputs, cost estimates and expenditure monitoring is desirable.
• One (1) year or more of experience in data analytics or related area is desirable.

Languages
• English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another official United Nations language is desirable.



Work Hours: 8

Experience in Months: 60

Level of Education: Postgraduate Degree

Job application procedure
Interested and qualified? Go to United Nations Environment Programme (UNEP) on careers.un.org to apply

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