Summary
Date Posted: Tuesday, October 25, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Program Assistant

Job Purpose
The Program Assistant works with and provides support to the members of the program team in the development and implementation of the program.
The Program Assistant will provide effective support and assistance to the team to ensure smooth program implementation in line with Zizi Afrique Foundation rules and regulations.
The Program Assistant will be the Assistant to the Director of Programs.

Key Responsibilities / Duties / Tasks
Program Management Support
• Provide program and administrative support to the Director of Programs in the preparation of various program documents, such as work plans, budgets, reports, and proposals on program implementation arrangements.
• Under the guidance of the Director of Programs, assemble briefing materials and prepare power-point and other presentations for the program unit.
• Identify sources and gather and compile data and information for the preparation of documents, guidelines, organizational reporting, and other material as required.
• Assist the program team in reviewing and preparing documentation on the procurement of goods and services, and support contract tracking.
• Help the team in providing guidance on routine implementation of the project, tracking use of financial resources and progress against set targets.
• Report writing.
• Act as liaison between the Director of Programs and the various programs.

Administrative Support to the Program Unit and the Director of Programs
• Provide administrative support to the program team in the organization of events, meetings, and workshops, etc.
• Manage the calendar and schedule of the Director of Programs.
• Make travel arrangements for the program team and project staff, including preparation of travel requisitions.
• Create requisitions in Approval max for receipt of goods and services, including making budget check for requisitions, POs, and vouchers.
• Draft non-substantive correspondence.
• Maintain and organize up-to-date hard and electronic files for easy access and retrieval. Ensure safekeeping of confidential materials.
• Prepare presentation material/slides in Power-point for presentations for the meetings/workshops and keep all papers ready for meetings.

Supports knowledge building and knowledge sharing, focusing on achievement of the following results:
• Participation in the trainings for the operations/ projects staff on program.
• Contributions to knowledge networks and communities of practice

Academic Qualifications
• Bachelor’s degree in Education, Economics, Social Science, Statistics, or any other relevant field.
• Professional Qualifications / Membership to professional bodies
• Project Management Professional (PMP)
• Previous relevant work experience required.
• At least 4 years of leading program administrative activities in a development program setting.
• Strong administrative skills, organizational skills, and attention to detail.
• Proficient with computer technology and Microsoft Office applications
• Ability to plan and organize program activities and events.
• Knowledge of working in donor funded projects is desirable.
• Must have good writing and analytical skills.
• In addition to Microsoft Excel, the incumbent should demonstrate fluency in the use of at least one other data analysis and visualization tool.


Work Hours: 8

Experience in Months: 48

Level of Education: Bachelor Degree

Job application procedure

Interested and Qualified? Click here to apply

All Jobs

QUICK ALERT SUBSCRIPTION