Summary
Date Posted: Thursday, May 28, 2020 , Base Salary: Not Disclosed

JOB DETAILS:
Kenya Maritime Authority was set up in June 2004 as the semi-autonomous agency in charge of regulatory oversight over the Kenyan maritime industry. As the pacesetter of the Kenyan maritime industry, the Authority seeks to strengthen maritime administration in Kenya through enhancement of regulatory and institutional capacities for maritime safety and security, to foster effective implementation of international maritime conventions and other mandatory instruments on safety, security, promote maritime training, Search and Rescue, pollution prevention and the preservation of the marine environment as well as promote trade facilitation and maritime investments.
Job Purpose:
Responsible for effective and efficient procurement of goods, services and works as well as disposal of assets in accordance with Public Procurement and Asset Disposal Act 2015. .

Key Responsibilities/ Duties / Tasks
Managerial / Supervisory Responsibilities
• Establishing and updating Authority’s procurement policies and procedures;
• Ensuring competitive bidding procedures, administration of contracts and negotiations are efficiently performed;
• Training user departments on procurement procedures;
• To advise the Director General on Procurement issues;
• Preparation and implementation of the procurement plan.
• Consolidation and implementation of procurement budget;
• Effective and efficient management of human resource in the department
Operational Responsibilities / Tasks
• Preparing and maintaining all procurement records;
• Ensuring efficiency in inventory management;
• Efficiency in provision of goods, services and works;
• Being the secretary to the procurement committee;
• Monitoring contract management by user departments to ensure implementation of contracts as per the terms and conditions of contract;
• Ensuring adherence to the Public Procurement and Asset Disposal Act 2015
• Participate in various committees in the Authority
• Coordinating disposal activities in the Authority;
• Preparing contract documents for goods, works and services;
• Custodian of contract documents;
• Liaising with the user department to ensure effective implementation of contracts for goods, works and services;
• Providing secretariat to committees’ incidental to procurement of goods and services, and disposal of assets;
• Advise on appointment of competent members to committees stipulated in Public Procurement and Asset Disposal Act 2015;
• Providing professional advice on procurement of goods, works and services and disposal of assets;
• Preparing statutory reports to PPRA; and
• Reviewing procurement needs of the Authority.
Job Dimensions:
Financial Responsibility
• Preparation, rationalisation and coordination of budget estimates from user departments.
• Preparing the Authority’s procurement plan
• Ensure implementation of the procurement plan
Responsibility for Physical Assets
Responsible for physical assets assigned by the Authority
Decision Making / Job Influence
• Makes technical, operational and financial decisions
• Responsible of the store’s inventory
• Plan and assign duties to procurement officers
• Monitor officers’ work performance
• Appraises/evaluates performance

Functional Skills:
• Excellent management skills
• Excellent organizational skills and highly confident
• Ability to work under pressure
Behavioral Competencies / Attributes:
• Leadership Skills
• Interpersonal skills
• Time management skills

Academic Qualifications
• Bachelor’s Degree in Commerce / Procurement and Supplies Management, or equivalent qualification from a recognized institution;
• Master’s Degree in Supply Chain Management / logistics or equivalent qualification from a recognized institution will be an added advantage;

Professional Qualifications / Membership to professional bodies
• Relevant Professional qualification – KISM, CIPS
• Diploma in Supplies Management or its equivalent qualification from a recognized institution;
• Proficiency in computer applications
• Previous relevant work experience required.
• 3 years’ experience in the relevant profession at middle management level

Job Education Experience: Not Specified

Work Hours: 8

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Job application procedure
The candidates to be selected must adhere io the provisions of Chapter VI on Leadership and Integrity as enshrined in the Constitution of Kenya 2010.
Interested candidates must submit certificates of compliance from the Kenya Revenue Authority, the Credit Reference Bureau, the Higher Education Loans Board and a Certificate of Good Conduct from the Criminal Investigations Department.
Prospective candidates should send soft copy applications enclosing detailed curriculum vitae, copies of academic and professional certificates.
Applicants should indicate the position applied for in the application email subject matter.
KMA is an equal opportunity employer promoting gender equity and diversity.
Qualified persons with disabilities are encouraged to apply.
Note that canvassing will lead to automatic disqualification.
Applications should be addressed to:
The Director General
Kenya Maritime Authority
P.O. Box 95076- 80104
Mombasa
Applications should be done in soft copy and sent to jobs@kma.go.ke not later than 1st June, 2020.
Full details of the advertisement can be accessed in the KMA website – www.kma.go.ke 

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