Summary
Date Posted: Friday, June 17, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Principal Assistant Office Administrator

Requirements for Appointment
For appointment to this grade, an officer must have:-
• Be a Kenyan Citizen;
• Served in the grade of Chief Assistant Office Administrator for a minimum period of three (3) years;
• Diploma in Secretarial Studies from the Kenya National Examinations Council;

OR
• Business Education Single and Group Certificates (BES & GC) Stages I, II and III from the Kenya National Examinations Council in the following subjects:
o Shorthand III (minimum 120 w.p.m.);
o Typewriting III (50 w.p.m.)/Computerized Document Processing III;
o Business English III/Communications III;
o Commerce II;
o Office Practice II;
o Office Management III/Office Administration and Management III;
o Secretarial Duties II;
• Certificate in Secretarial Management Course lasting not less than four (4) weeks from Kenya School of Government or any other Government training institute;
• Certificate in Senior Management Course lasting not less than four (4) weeks from a recognized institution;
• Certificate in computer applications from a recognized institution; and
• Demonstrated professional competence in management of office administrative services.

Duties and Responsibilities
Duties and responsibilities at this level will entail:-
• Taking oral dictation;
• Using e- office to research and process data;
• Operating office equipment;
• Attending to visitors/clients;
• Handling telephone calls;
• Handling customer inquiries and complaints;
• Coordinating schedules of meetings and appointments;
• Coordinating travel arrangements;
• Ensuring security of office records, equipment and documents, including classified materials;
• Ensuring security, integrity and confidentiality of data;
• Establishing and monitoring procedures for record keeping of correspondence and file movements;
• Maintaining an up to date filing system in the office;
• Preparing responses to routine correspondence;
• Managing office protocol and etiquette;
• Managing petty cash and any other office administrative services duties that may be assigned; and
• Guide and supervise other office administrative services personnel.

Work Hours: 8

Experience in Months: 36

Job application procedure
• Each application should be accompanied by detailed curriculum vitae, copies of relevant academic and professional certificates, National Identity Card or Passport, testimonials and other relevant supporting documents.
• Applications should be submitted in a sealed envelope with the position applied for clearly marked on the left side and either hand delivered to the reception desk at the Kitui CPSB offices on Prisons Road, Kitui Town or posted to the following address:
The Board Secretary,
Kitui County Public Service Board,
P.O. Box 33-90200, Kitui.
Important information to all Candidates : Applications should reach the Secretary, County Public Service Board on or before Tuesday, 28th June, 2022 Only shortlisted candidates will be contacted.

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