Summary
Date Posted: Monday, October 11, 2021 , Base Salary: Not Disclosed

JOB DETAILS:
This position is responsible for the provision of efficient office support and administrative assistance to the principal.

Responsibilities
• Maintain the diary and appointments/meeting for the Principal to ensure appointments are well planned and timely
• Organize administration records and correspondence to ensure quick access to required information/documents
• Ensure the availability of well-managed office services including cleaning and tidying office to ensure a conducive working environment.
• Maintain an efficient smooth and easily accessible filing system to ensure the security of information and to limit access to unauthorised persons.
• Receive telephone calls to ensure calls are transferred to respective office.
• Maintain security and confidentiality of office records, documents and equipment.
• Manage office protocol and receive incoming calls, and correspondences and act as the link between principals’ offices, to ensure efficient response time to enquiries.
• Receive visitors and clients in a professional and courteous manner and direct them to the Principal/Deputy office.
• Undertake correspondence for the Principal as requested and as appropriate.
• Maintain an inventory of office equipment and supplies for the Principal and Deputy Principal offices.
• Prepare for committee meeting such as the BOG meetings

Qualifications
• Be a Kenyan Citizen
• Minimum of Diploma in Secretarial studies or
• Shorthand III, Computerized Document processing III, Business English III, Office practice II, Commerce II, and Secretarial Duties II or its equivalent from a recognized institution.
• Certificate of good conduct.
• CRB clearance certificate.
• 45 Years and below.
• Three (3) years minimum working experience.

Work Hours: 8

Experience in Months: 36

Level of Education: Postgraduate Degree

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Job application procedure

Suitable and qualified candidates to submit their academic and professional testimonials to:
THE PRINCIPAL
MAWEGO TECHNICAL TRAINING INSTITUTE
P.O BOX 289 – 40222 OYUGIS

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