Summary
Date Posted: Wednesday, October 12, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Roles and Responsibilities
• Completes a broad variety of administrative tasks for the Managing Director including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
• Plans, coordinates and ensures the Managing Director's schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the Managing Director’s time and office.
• Communicates directly, and on behalf of the Managing Director, with Board members, Corporation staff, and others, on matters related to MD's programmatic initiatives.
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the Managing Director, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
• Provides a bridge for smooth communication between the Managing Director's office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
• Works closely and effectively with the Managing Director to keep him well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the Managing Director updated.
• Provides leadership to build relationships crucial to the success of the Corporation, and manages a variety of special projects for the Managing Director;
• Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the Managing Director's ability to effectively lead the Corporation.
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
• Participates as an adjunct member of the Executive Team including assisting in scheduling meetings and attending all meetings
• Assists in coordinating the agenda of senior management team meetings and off sites, and all staff meetings
• Edits and completes first drafts for written communications to external stakeholders Strategic Initiatives
• Works with Corporate Communications team in coordinating the Managing Director's outreach activities
• Follows up on contacts made by the Managing Director and supports the cultivation of ongoing relationships
• Edits all, and creates acknowledgement letters from the Managing Director

Person Specifications:
For appointment to this position a candidate must have:
• Bachelor’s degree in Secretarial Studies or Bachelor of Business and Office Management or Bachelor’s degree in Social Sciences or any other equivalent qualification from a recognized institution.
• At least four (4) years of experience in office administration or a relevant position in a comparable position in the Public Service/Private Sector;
• Proficiency in computer applications
• Fulfilling the requirements of chapter Six.

Work Hours: 8

Experience in Months: 48

Level of Education: Bachelor Degree

Job application procedure
• Applications with detailed curriculum vitae including three referees with their current telephone contacts, copies of certificates and testimonials should be addressed to: -
• The Managing Director
• Agricultural Finance Corporation
• Development House 7th Floor, Moi Avenue
• P.O. Box 30367 – 00100 GPO
• NAIROBI
• Closing date for applications is Friday 21st October 2022 at 5.00 pm.
• AFC is an equal opportunity Employer. Lack of inclusion of all details as sought for or any form of canvassing shall lead to automatic disqualification. Only shortlisted candidates shall be contacted

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