Summary
Date Posted: Friday, December 09, 2022 , Base Salary: Not Disclosed

JOB DETAILS:

Key Responsibilities
• Staff files management – Open staff files for new staff and ensure that the files are updated to reflect the correct status for the staff at all times.
• Enroll new staff into the payroll and allocate payroll numbers and remove exiting staff from payroll and other benefits.
• Liaise with other People & Organizational Development staff to ensure that new staff are properly inducted on compensation and benefits matters.
• Maintain the medical insurance scheme for the nationally recruited staff by ensuring staff and dependent’s records and membership lists are up-to-date.
• Support staff with issues such as advise on medical benefits, management of the catastrophic fund, admissions into hospitals, referrals, annual wellness checks, recovery for medical excesses.
• Prepare payments for renewal premiums for medical insurance as well as monthly new addition premiums and advice Finance on recharges.
• Management of GLA, GPA/WIBA scheme including updates on new staff and departures and salary changes.
• Support with claims for occupational injuries and diseases
• Prepare payments for renewal premiums as well as monthly new addition premiums and advice Finance on recharges
• Enrol new staff in to the pension scheme, communicate salary changes, recall pension contribution for separating staff; review and distribute pension statements
• Process monthly payroll in liaison with Finance, ensuring relevant data (new hires, departures, change of terms, contract extensions, earnings & deductions) is captured in an accurate and timely manner
• Liaise with the other People & Organizational Development team members as well as finance to co-ordinate the separation process for all staff who leave ILRI as per our SLA with staff and other partners. Ensure staff receive their severance dues on time.Temporary staff: manage the benefits and other employment details as well as separation processes upon end of contract
• Students: Manage the medical insurance as well as the GLA, GPA/WIBA benefits for our students and fellows.
• Institution-wide events: coordinate annual institutional events such as World AIDS Day, Breast Cancer Month, Medical Camp, financial institutional open days ETC
• Organize for member education on Insurance benefits financial management and other relevant sensitizations for staff and ensure performance review meetings for the various providers among others staff activities
• Communication: Prepare and send to staff communication briefs on staff health and wellbeing, updates from Insurance, statutory changes, i.e. NSSF, NHIF, etc.
• Policies and Procedures: Guide staff on application of P&OD Policies and Procedures related to Compensation and Benefits, Kenya Labour Laws and respond to general HRd queries
• Payment requests: prepare payments for insurance debit notes, fund replenishment and employee entitlements such as new-born, marriage and farewell gifts
• Introduction letters: prepare introduction letters for staff loans, opening of bank accounts, NSSF, NHIF and other reference letters
• Filing: regularly file all documents in respective staff/general folders and files. Take a lead in ensuring that all important staff and HR details are filled accordingly and all P&OD folders are up-to-date.
• Reporting: provide regular reports on casual & temporary staff, medical & life insurances, pension, payroll, staff departures in a timely and accurate manner
• Perform any other related duties as may be required

Requirements
• Bachelors’ degree in Human Resources Management or equivalent
• A Post-Graduate/Higher diploma in Human Resources Management
• Relevant professional certification
• 5 years’ experience in Compensation & Benefits administration, of which two years in supervisory positions. Experience in an International Organizational/multi-cultural set-up will be an added advantage
• In-depth understanding of local labour laws and compensation and benefits practices
• Ability to work well with and within diverse teams
• Ability to effectively communicate in English both orally and in writing
• Ability to work in a systematic and organized manner with high level of accuracy and attention to detail in composing, typing, and proof-reading materials
• Must be able to handle confidential Institute data and employee information with complete discretion
• Excellent computer skills
• Creativity and proven skills in developing and implementing new models and approaches
• Ability to work under pressure and be able to meet tight deadlines with minimum supervision.
Closing: 21 December 2022


Work Hours: 8

Experience in Months: 60

Level of Education: Bachelor Degree

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