Summary
Date Posted: Wednesday, July 06, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
FUNCTIONS
Support and Guide IP’s/ CSO in implementing all FLAT Compliance Guidelines
• Provide timely quality control on the sub-grantee’s documentation, creating needed checklist and maintaining appropriate level of follow up to ensure improvement;
• Prepare and ensure adoption of ACTED templates as needed for IPs/ CSOs in consultation with the SPO;
• Follow up on the compliance processes to ensure regular and proper documentation of partner expenses;
• Follow up on monthly basis in the tracking tool the status for each IP/CSO.
Reporting and Compliance
• Keep an updated and accurate database of all IPs/CSOs with complete documentation and reporting deadlines (PALs, SGAs, amendments, bank details, fund requests, financial reports etc.);
• Review of partner’s financial reports and follow up to ensure timely reporting.
• Prepare IP cashbooks and upload in the accounting system once reports are approved.
• Work with the SPO on updating reporting on implementing partners (RIP) sent to HQ by PD team by 15 of every month.
• Keep a copy of all sub grantee files and records and ensure proper filing and archiving of supporting documentation for each financial report;
• In collaboration with finance, support review and submission of documents to Lead Partners when needed.
• Assist due diligence of current and future IPs and share with CTCM;
• Assist the drafting of partnership agreements, including SGAs, Teaming Agreements (Tas) and Memorandum of Understanding (MoU) and share with PDM;
Internal Coordination
• Update on a regular basis the IP/CSO database with complete & accurate information and documentation in coordination with PD team;
• Ensure accuracy of reported data, by following internal and donor guidelines;
• Keep an accurate filing system in the server and physically;
• Risk Mitigation Plan Follow up with IPs on quarterly basis as well as identify the capacity gaps;
• Participate in IPs capacity building exercises;
• Assist in preparation of presentations for Awards KOM and COM.
Protection mainstreaming- Promoting of and adhering to Prevention of Sexual Exploitation and Abuse policy and guidelines (for site residents, ACTED staff, partner agencies, casual labours etc)

QUALIFICATIONS AND SKILLS
• A first degree in Commerce Accounting, Business Administration, Finance, or related field.
• Part II recognized professional qualification in Accounting (CPA, ACCA) is an added advantage.
• Minimum 2-3 years similar work experience within a fast-paced work environment. Experience in working closely with local partners/ CSOs is highly desirable.
• Knowledge and experience with grant management, grant financial reporting, preparation and revision of documentations, specifically sub-grants.
• Knowledge and experience with project/ donor compliance, specifically documentation.
• Fluent in English, with excellent written and verbal skills and the ability to work in an international context;
• Strong analytical and coordination skills
• Excellent interpersonal skills and external relations;
• Excellent organizational skills and attention to detail;
• Independent, adaptable, flexible and hardworking;
• Strong humanitarian motivation and understanding of international assistance.
• Prior experience using basic computer software required, notably in word and excel;
• Previous experience working with a variety of stakeholders in humanitarian or development aid


Work Hours: 8

Experience in Months: 24

Level of Education: Bachelor Degree

Job application procedure
Qualified Kenya Nationals with the required skills are invited to submit their applications by 20/7/2022, 05:00PM to kenya.jobs@acted.org  with the subject line: – NAIROBI accompanied with:
• Curriculum Vitae (Maximum 04 Pages)
• Cover Letter (Maximum 01 Page)
Cover Letter and CV must be shared as a single PDF document i.e with the Cover Letter being on the first page and CV starting on the next page, detailing 03 work referees and their day time contacts. Please do not attach any other documents while sending your application. If required they will be requested at a later stage.
Applications failing to respect the criteria above will not be considered.
Please note:
• Only shortlisted candidates will be contacted.
• Review of Applications and Shortlisting will be done on rolling basis and ACTED reserves the right to hire before the deadline.
• ACTED will at no stage of recruitment process request candidate to make payments of any kind. Further, ACTED has not retained any agent(s) in connection with recruitment.
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