Summary
Date Posted: Wednesday, March 08, 2023 , Base Salary: Not Disclosed

JOB DETAILS:

Primary Duties and Responsibilities:
The Finance Officer will support the PROPEL Health Kenya country program in the areas of financial management, accounting, payroll and VAT and will be assisting in ensuring compliance with the Kenya government, USAID, and Palladium policies and procedures. The Finance Officer will report to the Finance Manager.

Budget, Accounting and Financial Management:
• Help the Finance Manager ensure all finances are managed in alignment with the Kenya government regulations, company and client’s financial policies and procedures
• Support the Finance Manager prepare, review and revise project budgets and expenditure forecasts
• Support the Finance Manager with data entry of forecast figures for activity expenditures
• Help draft field cash requests for Finance Manager to review
• Communicate and follow up with relevant suppliers, consultants, vendors, contractors, and staff with regards to invoices, payments, advances, or finances
• File and review invoices for payments. Ensure necessary review, deliverables, and approvals before submitting to the Finance Manager for review
• Pay attention to invoices and ensure applicable tax withholding and deductions are taken care of as per the Kenya laws and regulations before the Finance Managers reviews and processes payment
• Help maintain bank and petty cash account transaction records and supporting documentations
• Enter data-entry to record all financial transactions in the financial templates provided by HQ, accurately and in a timely fashion. Prepare, review, and submit regular field vouchers and financial reports to the Finance Manager, as deadlines dictate
• Collect bank statements for the bank accounts so the Finance Manager can review cash book and reconcile the accounts
• Help the Finance manager process for applicable tax exemptions and VAT reimbursements during or after procurements
• Assist in end of year financial audit, as required by the Finance Manager
• Other duties as assigned by the Finance Manager

Procurement:
• In consultation with the Finance Manager, assist the project team in the procurement of consultants, vendors, and contractors
• Ensure that invoices are received, reviewed, approved before the Finance Manager issues payments in accordance with the agreements

Payroll & VAT:
• Help the Finance Manager process employee salary administration according to Kenya laws, statutory requirements for income taxation, social security and other contributions, medical care, insurance, and other benefits
• Help the Finance Manager ensure payroll is correctly calculated and that salaries and withholdings are paid on time
• Help the Finance Manager process for applicable tax exemptions and VAT reimbursements during or after procurements
• Ensure VAT reimbursement and supporting documentation are submitted to the Kenya Revenue Authority (MRA) on time
• Any other payroll & VAT duties as assigned

Audit:
• Help the finance manager ensure all payroll, withholding, VAT reimbursement documents are on file for a future audit
• Any other audit duties as assigned. 

Required Qualifications:
• Minimum 3 years of work experience in finance with an international organization and USAID-funded project
• Thorough knowledge and understanding of professional accounting principles, theories, practices, and terminology as well as principles and accepted procedures associated with USAID regulations is highly desirable
• Previous experience in payroll, expense reporting, invoice processing and ensuring completeness, accuracy, and validity of accounting data of documents
• Previous experience with financial data entry for accounting reports (i.e., field vouchers)
• Previous experience monitoring bank account and advising leadership if the account has insufficient funds for the next month
• Previous experience in assisting with Value Added Tax (V.A.T) reimbursements
• Demonstrated ability to work effectively in team-based environment
• Strong written and verbal communications skills
• Kenyan nationals are strongly encouraged to apply for this role


Work Hours: 8

Experience in Months: 36

Level of Education: Bachelor Degree

Job application procedure

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