Summary
Date Posted: Sunday, June 11 2023, Base Salary: Not Disclosed

JOB DETAILS:

Duties And Responsibilities
Responsibilities:
• Provide effective budgetary and financial administration support in compliance with UN Women rules, regulations, and policies
• Provide technical input to coordination, management and monitoring of financial, administrative, procurement and logistical matters according to UN Women’s standard criteria;
• Guide and implement business process mapping and the establishment of internal standard operating procedures for all MPAS initiatives. Develop and present operational status reports.
• Ensure effective information flow, communication and coordination across the team on operational matters;
• Provide input and guidance on all MPAS initiatives and problem-solving challenges to achieve the goals of MPAS annual work plan, including targeted financial results;
• Verify on a monthly basis regular resources (RR) allocations received by teams and available cash in non-core funds
• Issue budget revisions to management projects in line with sections / units workplans, and as per adjustments based on budgetary guidelines for each type of funds and UN Women FRR.
• Provide inputs on budgetary planning, performance and monitoring at aggregate and detailed level focusing on managerial efficiency and financial sustainability.
• Elaborate and analyze resource requirements for project budget submissions.
• Issue monthly and yearly monitoring reports on delivery rates (implementation and utilization rates) in accordance with instructions from to Financial Management Section (FMS) and Programme Support & Management Unit (PSMU). This includes preparation of Power-point presentations for team’s staff meetings and as required.
• Review and coordinate the issuance of financial reports as required by projects with FMS.
• Process GLJEs as needed.
• Support MPAS teams with the End-of-Month financial checklist certification.
• Coordinate the planning, expenditure tracking and auditing of financial resources in accordance with UN Women rules and regulations and policies and strategies:
• Provide professional expertise and technical support to the management of MPAS’ financial resources;
• Exercise proper financial controls;
• Review and take corrective action as appropriate on audit findings;
• Perform Manager Level 1 role in Quantum for voucher and PO approvals.
• Provide programmatic support with donor agreements linked to other resources (non-core)
• Provide technical guidance to project managers (PMs) on the different processes related to donor agreements, funding modalities, budget structure, linkage to workplans and reporting commitments.
• Support PMs with the management of donor agreements in the Donor Agreements Management System (DAMS), making sure that entries are accurate and updated.
• Prepare project budgets and revisions to include support cost and activities as per agreement and approved section’s workplans in RMS. This includes the preparation of budget monitoring reports on a monthly basis.
• Liaise with FMS Revenue Team on the application of funds to respective projects, including transfer of fund between HQ/CO/RO/LO projects.
• Support PMs in the preparation of progress and final reports as specified in the donor agreement, and other reports as required. This includes uploading reports in DAMS in a timely manner based on reporting schedule.
• Prepare information for the audit of projects and support implementation of audit recommendations.
• Coordinate with PMs and FMS to operationally and financially close projects.
• Provide support in work planning activities for MPAS
• Provide budgetary and programmatic support in the preparation of workplans, budget documents, and proposals.
• Support entries of workplans in Results Management System (RMS), including semi-annual M&E requirements in RMS.
• Provide inputs to biannual workplans.
• Assure that mapping of RMS and Quantum activities is accurate based on BWP’ guidance.
• Facilitate knowledge building and sharing
• Provide support on synthesis of lessons learned and best practices related to operations and financial management.
• Provide support to the organization on training for staff and partners on programme related issues and operations.
• Review and give feedback on SOPs and business processes.
• Collaborate with SPD Business Center to facilitate the smooth flow of information from MPAS regarding operational matters, and to effectively address corporate reporting requirements and requests
• Provide support to the SPD Business Center on operational processes related to budget management, financial planning and reporting
• Other operational roles
• Provide suggestions to optimize processes and scale new and existing processes;
• Undertake other ad hoc duties and assignments at the request of the MPAS Chief.

Deliverables:
• Programmatic and operational support to MPAS
• Feedback and inputs to improve processes and SOPs.
• Monthly project budget status reports including commitments to be shared with PMs.
• Timely and accurate support to budget formulation.

Competencies
Core Values:
• Respect for Diversity
• Integrity
• Professionalism

Core Competencies:
• Awareness and Sensitivity Regarding Gender Issues
• Accountability
• Creative Problem Solving
• Effective Communication
• Inclusive Collaboration
• Stakeholder Engagement
• Leading by Example

Required Skills And Experience
Education and certification:
• Master’s degree or equivalent in Business Administration, Public Administration, Finance, HR, or related field is required;
• a first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Experience:
• At least 2 years progressively responsible experience at the national or international level, in office management, operations or finance;
• Management experience in back-office support operations.
• Experience in liaising with a myriad of stakeholders and partners, including government, civil society, international organizations and grassroots organizations;
• Experience in working in a computer environment using multiple office software packages, experience in handling of web-based management systems and ERP systems,
• Experience in the use of Quantum is an asset.
• Experience in supporting a team.

Language:
• Fluency in oral and written English is required. Knowledge of another official United Nations language is desirable.

Work Hours: 8

Experience in Months: 24

Level of Education: Postgraduate Degree

Job application procedure
Interested and qualified? Go to UN Women on jobs.undp.org to apply

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