Summary
Date Posted: Monday, October 03, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Operations Associate
About the position
The Operations Associate is responsible for providing timely and efficient support to the Alliance procurement and management of front office. Main duties and responsibilities include:
• Assist in ensuring timely and cost-effective procurement process for Alliance Nairobi offices through the implementation of procurement best practices.
• Participate in conducting supplier assessment and identify qualified and capable service providers for key contracts and other supporting activities.
• Assist in all procurement processes, including shortlisting of vendors, tendering processes, evaluation of bids/offers, issuance of contracts, contract management and vendor appraisal
• Assist in Organizing Procurement Committee meetings, and take minutes as appropriate
• Apply for all VAT exemption certificates, and maintain an up-to-date database of the same
• Issue Purchase orders, file and maintain updated records of all purchase orders with support documentation, including invoices and delivery notes
• Assist manage all major contracts through periodic review with the service providers.
• Assist in the planning and preparation of meetings, conferences, accommodation for Alliance staff and their guests.
• Receive and attend to Alliance calls and visitors, directing them accordingly and manage the online calendar for booking the Alliance -Kenya Meeting room.
• Maintain Alliance office sound procurement documents, duly approved by authorized signatories
• Maintain up to date list of supplier List and all frequently used hotels and rates
• Managing the Kitchen Supplies to ensure availability and timely replenishment.

Personal Attributes
• Must be able to work independently with minimal supervision, but also participate as a team member of accomplishment of duties.
• Possess excellent interpersonal and communication skills, good judgment and a
• high level of respect for confidentiality.
• Strong ability to co-ordinate, prioritize and organize workload; take initiative and work under pressure.
• Highly effective planning, organizational and multi-tasking skills with a positive attitude and strong administrative service orientation.
• Strong management, decision-making and analytical skills Ability to work in a multi-cultural environment.
• Commitment to Alliance's mission and core values.

Requirements
• University degree in Procurement/Logistics/Business Administration or related field
• At least three (3) years of relevant work experience in a closely related field gained in an international organization
• Good knowledge of rules, regulations and procedures of government and related agencies
• Strong proficiency of the English language, both written and spoken

Work Hours: 8

Experience in Months: 36

Level of Education: Bachelor Degree

Job application procedure
Applicants are invited to visit https://www.bioversityinternational.org/jobs/  to get full details of the position and to submit their applications. Applications MUST include reference numberRef 102703-Operations Associate as the position applied for. Application and CV should be saved as one document using the candidate’s lastname, firstname for ease of sorting.

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