Summary
Date Posted: Monday, July 04, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Office Administrator

Job Purpose:
Provide front office services for the smooth coordination of activities in the Institute and serve as the point of linkage between the Institute and visitors.

Requirements:
Bachelor’s degree in any of the following disciplines: - Secretarial Studies; Business and Office Management or equivalent qualification from a recognized institution;

OR
• Bachelor’s degree in Social Sciences Plus Diploma in Secretarial Studies from a recognized institution;
• Proficiency in computer application skills; and
• Fulfilled the requirements of Chapter Six (6) of the Constitution.

Key Competencies and skills
• Integrity, transparency, and accountability.
• Planning and execution skills.
• Ability to work independently and effectively under pressure and on strict deadlines.
• Interpersonal skills.
• Creativity and innovative.
• Result-driven.

Job Specification
Key Duties & Responsibilities
• Take oral dictation;
• Manage e-office;
• Undertake word and data processing;
• Operate office equipment;
• Attend to visitors and clients;
• Handle telephone calls;
• Coordinate schedules of meetings and appointments;
• Ensure security of office records, equipment and documents, including classified materials;
• Ensure security, integrity confidentiality of data;
• Prepare responses to routine correspondence;
• Establish and monitor procedures for record keeping of correspondence and file movements;
• Maintain an up-to date filing system in the office;
• Manage office protocol and etiquette;
• Manage petty cash; and
• Supervise office cleanliness.

Terms of Service
The successful applicant will be appointed on permanent and pensionable terms.


Job Experience: No Requirements

Work Hours: 8

Level of Education: Bachelor Degree

Job application procedure
Applicants are notified of the following:
• Detailed job description requirements, and how to apply are available on https://recruitment.biovax.go.ke  and at www.health.go.ke 
• All applications MUST be received on or before 21st July, 2022 by 5.00 pm East African Time.
• The Kenya Biovax is an equal opportunity employer, Persons with disability, female, marginalized and minorities are encouraged to apply.
• There are No fees charged.
• Canvassing for any kind will result in disqualification of the candidate.
• In case of any further clarification or inquiries about the advertised positions, please do not hesitate to reach out on: Email address: info@biovax.go.ke  , hr@biovax.go.ke 
Only short-listed candidates will be contacted.
Interested and qualified? Go to The Kenya BioVax Institute on recruitment.biovax.go.ke to apply



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