Vacancy title:
Office Administrator

Jobs at:
Fanaka Real Estate Ltd

Deadline of this Job:
30th October 2018

Duty Station:
Nairobi, Kenya

Summary
Date Posted: 15th October 2018 , Base Salary: Nof Disclosed , Employment Type: Full-Time

About the Company

JOB DETAILS:

Fanaka Real Estate Ltd is seeking to employ an Office Administrator to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety.
A successful Office Administrator should also have experience with a variety of office software (email tools, spreadsheets and databases) and be able to accurately handle administrative duties.

Office Administrator Job Responsibilities

•  Welcome guests as soon as they arrive at the office
  
•  Direct visitors to the appropriate person and office
•  Answer, screen and forward incoming phone calls
  
•  Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
  
•  Provide basic and accurate information in-person and via phone/email
  
•  Receive, sort and distribute daily mail/deliveries
  
•  Order front office supplies and keep inventory of stock
  
•  Update calendars and schedule meetings
  
•  Keep updated records of office expenses and costs
  
•  Take minutes during staff meetings
  
•  Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing
  
•  Create and update records and databases with clients’ payments and project data
  
•  Follow up with clients’ payments and update of project progress
  
•  Make statutory payments (KRA, NHIF & NSSF) on behalf of the company
  

Qualifications for the Office Administrator Job

•  Bachelor’s Degree in Business Studies or Any relevant field
  
•  Proficiency in computer applications
  
•  Shown merit and ability as reflected in work performance and results.
  
•  Served as an Office Administrator for a minimum period of 1 year
  
•  Experience in taking minutes at Board level and in accordance with regulations on minutes.
  
•  Demonstrate excellent interpersonal, communication and analytical skills with good understanding of administrative and report-writing skills as well as procedures in service delivery.
  

Skills and Competencies

•  Must be adept at problem-solving, including being able to identify issues and resolve programs in a timely manner
  
•  Must possess strong interpersonal skills
  
•  Have accounting basics
  
•  Have secretarial skills
  
•  Proficiency in Microsoft Office
  
•  Must be able to communicate clearly, both written and verbally.
  
•  Must be able to effectively read and interpret information, present numerical data in a resourceful manner, and skillfully gather and analyze information
  
•  Must be able to prioritize and plan work activities as to use time efficiently
  
•  Must be organized, accurate, thorough, and able to monitor work for quality.
  
•  Must be dependable, able to follow instructions.
  
•  Must have excellent customer relation skills
  
•  Must be able to improve performance through management feedback