Vacancy title:
NCA Office Manager

Jobs at:
Foreign and Commonwealth Office

Deadline of this Job:
16 July 2018

Duty Station:
Nairobi, Kenya

JOB DETAILS:
Main purpose of job:
To provide office management and administrative support to the National Crime Agency Team
Roles and responsibilities / what will the jobholder be expected to achieve?:
Key Responsibilities:

• Manage significant budgets maintaining precise records on PRISM and NCA records.
• Provide administrative support to NCA Team.
• Complete corporate records in a timely and accurate manner.
• Record incoming intelligence reports and maintain spreadsheets.
• Develop skills and understanding of the maintenance and research of analytical data.
• Manage staff (principally locally engaged NCA driver)
  Duties and responsibilities:
• Through a clear understanding of budgetary processes, be able to manage NCA budgeting processes including cross charging and Prism accounting processes.
• Organise travel and accommodation arrangements for NCA staff Nairobi, and those of visitors planned throughout the year.
• Recording of incoming intelligence reports and maintaining spreadsheets.
• Maintenance of an office diary and ILO diary and contacts database.
• Keeping office inventories up to date, including the timely submission of returns to NCA London.
• Liaison with other NCA offices and other law enforcement partners in person and in writing, collating information and preparing reports.
• Searching open source material, keeping abreast of news and media relating to NCA business.
• Arranging and attending conferences, meetings, workshops and representing the NCA at such events as appropriate.
• Timely completion of one’s own performance records as well as that of those managed.
• Performing ad-hoc duties such a managing other corporate duties as identified as is commensurate to the role.
• Maintaining the role of single point of contact in relation to IT issues (Next Generation Topaz)
  Resources managed (staff and expenditure):
  1 member of staff (driver)
  Budget of approximately £1million
  Essential qualifications, skills and experience
• Previous Administration skills
• Excel skills, Word and Outlook experience
  Required competencies
  Making Effective Decisions, Collaborating and Partnering, Managing a Quality Service, Delivering at Pace
  Application deadline Application deadline – day Application deadline – month Application deadline – year
  16 July 2018

Job application procedure
https://fco.tal.net/vx/lang-en-GB/mobile-0/appcentre-1/brand-2/xf-dd0adf2e6e0b/candidate/so/pm/4/pl/1/opp/6137-NCA-Office-Manager-25-18-NR/en-GB