Summary
Date Posted: Friday, August 13, 2021 , Base Salary: Not Disclosed

JOB DETAILS:
Job Description/Requirements
Mwalimu National is a licensed Deposit Taking Business (DTB) by SASRA and the largest Sacco nationally and regionally. Over time, the Sacco has realized steady growth with Total Assets standing at Kshs.57.7 Billion as of 31st December 2020, eighteen (18) branches spread across Kenya and a membership in excess of 105,000 members.
Mwalimu National is seeking to recruit a dynamic, self-driven, and result oriented individual to join our team in our fast paced, modern work
environment, to fill the below position:
1. MANAGER, RECORDS MANAGEMENT SERVICES, MNS GRADE 8- MNS/HR/11/2021 (1 POST)

(a) Job Description
Duties and responsibilities at this level will entail:-
• Developing, reviewing and implementing the records management policies, manuals, procedures, guidelines, strategies and standards in line with the overall corporate plan;
• Ensuring safe custody of Society's members records;
• Ensuring effective and efficient management of the Registry operations;
• Initiating appraisal and disposal of files/documents
• Ensuring proper coding of member files for easy retrieval;
• Ensuring proper and accurate maintenance of members records;
• Managing incoming and outgoing mails and cheques;
• Ensuring members' queries are handled and resolved in the shortest time possible;
• Devising appropriate systems to ensure proper control in the movement of files;
• Establishing and maintaining records management systems;
• Identifying and communicating potential risks to records;
• Facilitating automation of records management system; and
• Ensuring security of information, documents, files and equipment.
• Overseeing implementation of ISO and Quality Management Systems in the Section;
• Coordinating preparation of the sectional annual budget and work plans;
• Coordinating preparation of sectional monthly performance reports;
• Managing the Individual and sectional performance targets; and
• Overseeing the training, development and performance of staff in the Section.

(b) Job Specifications
For appointment to this grade, an officer must:-
• Have served in the grade of Asst. Records Manager for a minimum period of three (3) years;
• Have a Bachelor’s degree in any of the following disciplines:- Information Science; Records Management and Information Technology; Archives and Records Management or any other equivalent qualification from a recognized institution;
• Have a Masters in any of the following disciplines:- Information Science; Records Management and Information Technology; Archives and Records Management; Information Science; Computer Science; Information Systems; or any other equivalent qualification from a recognized institution;
• Have a Certificate in Senior Management Course from a recognized institution;
• Be a Member to a relevant professional body;
• Be Proficient in computer applications skills; and
• Have demonstrated high degree of professional competence, administrative capability required for effective planning, direction, control and coordination of Records Management services.

Work Hours: 8

Experience in Months: 36

Level of Education: Bachelor Degree

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Job application procedure
Interested candidates can view detailed job descriptions at www.mwalimunational.coop under careers and send their application letters, updated CV, copies of academic, professional certificates and testimonials to the undersigned through hr@mwalimunational.coop on or before Friday, 20th August, 2021.
N/B: Only shortlisted candidates will be contacted.

The Chief Executive Officer
Mwalimu National
Mwalimu Towers, Upper Hill, Hill Lane-Off Mara Road
P.O Box 62641-00200, City Square, Nairobi

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