Vacancy title:
Logistics Officer ( Transport & Stores)

Jobs at:

Deadline of this Job:
31 January 2022  

Summary
Date Posted: Monday, December 20, 2021 , Base Salary: Not Disclosed

JOB DETAILS:
Job Summary
The incumbent will be responsible for Transport and Stores management in compliance with Concern’s and Donor policies & procedures. Read and understand Transport and Warehouse manuals
Main duties and responsibilities:
Transport
• Scheduling and planning the use, movement, maintenance and repair of vehicles and thereby facilitating the most cost effective delivery of transport services.
• Ensure vehicles are correctly fitted with seat belts, first aid kits, fire extinguishers, spare tyres, jacks, tools etc
• Manage Concern drivers in Nairobi. This includes ensuring daily checks are done and regular cleaning of vehicles.
• Line manage Nairobi drivers and ensure timely setting of objectives, annual performance reviews and submission of timesheets.
• Maintaining all transport & fleet records for Nairobi Vehicles in accordance with Concern and donor requirements. Following up with suppliers for timely submission of transport related invoices ( Taxi & Fuel) & log sheets for timely payment processing
• Conducting checks on rented vehicles before engagement
• Ensuring timely & proper servicing/maintenance, maintaining relevant documentation and reporting for all Concern vehicles.
• Reviewing all fuel vouchers, routine service documents before submission to budget holders for approval etc.
• Liaising with the procurement officer on procurement of spare parts for technical approval, fuel and other transport or fleet requirements and advising staff on Concern’s Transport & Fleet policy & procedures
• Consolidate and review transport reports from the field offices and submit the same for approval.
Stores
• Managing stores and all store documentation e.g. stock cards, warranties etc
• Receiving and documenting all deliveries (long term and in transit) and ensure safe storage.
• Organising dispatch, loading and offloading of deliveries

Distribution
• Tracking distribution of purchased items ensuring proper documentation and summarise distribution reports for all offices.
Reporting
• Prepare monthly transport and fleet reports for Nairobi office and submit for review by Line Manager, approval by the BH and for payment every month.
• Compile Nairobi taxi reports per program and prepare PRF for payment
• Prepare comprehensive stores report

Responding to Emergencies
• Participate and contribute as necessary towards Concern’s Emergency response as and when necessary
• Comply with Concern’s health, safety and security guidelines during emergencies
Code of conduct and associated policies
• To adhere to the standards of conduct outlined in the Concern Code of Conduct and associated policies.
• To support and promote the standards outlined in the code of conduct and associated policies to their team, collaborate organizations and beneficiaries, and be committed to providing a safe working environment.

Accountability
In line with Concern’s commitments under the Core Humanitarian Standard
(CHS):
• actively promote meaningful community participation and consultation at all stages of the project cycle (planning, implementation, M&E);
• work with relevant colleagues to ensure that the Complaints and Response Mechanism (CRM) is functional and accessible, that feedback and complaints are welcomed and addressed;
• work with relevant colleagues to ensure that information about CRM, safeguarding and expected staff behaviour is disseminated among programme participants and communities.**Education,

Qualifications and Experience
Essential:
• A degree in Logistics, Operations Management, Business Administration, Management or relevant field
• At least three (3) years’ experience working with an NGO or UN Agency in a similar role
• Up-to-date knowledge of traffic and NTSA regulations regarding to licensing, road safety, etc.
• Experience with Health and safety in Transport
• Working knowledge of 4 x 4 vehicles, vehicle spare parts, transport logistic systems, including procurement and stores management
• Excellent report writing, communication, interpersonal, organisation and negotiation skills
• Competency in the use of computer applications i.e. Microsoft Word & Excel
• Kenyan driving license.
• Basic Mechanical skills and Motor bike riding license is an added advantage
• Fluent in both spoken and written English and Kiswahili.

Desirable:
• CIPS/CILT certification
• Apprenticeship in motor trade
Concern has an organizational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy. These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organization, and the standards of behaviour expected of them. In this context, staff have a responsibility to the organization to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment.
By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies. Additionally, Concern is committed to the safeguarding and protection of vulnerable adults and children in our work. We will do everything possible to ensure that only those who are suitable to work or volunteer with vulnerable adults and children are recruited by us for such roles. Subsequently, working or volunteering with Concern is subject to a range of vetting checks, including criminal background checking.
Concern’ is the trading name of ‘Concern Worldwide’, a company limited by guarantee, registered number 39647; registered charity number CHY 5745, registered in Ireland, registered address is 52-55 Lower Camden Street, Dublin 2, Ireland. Follow Concern online: www.concern.net

Work Hours: 8

Experience in Months: 36

Level of Education: Bachelor Degree

Job application procedure
Interested candidates, who meet the above requirements, should send a detailed CV with three referees and Cover Letter Only to nairobi.hr@concern.net with the subject of the email as ‘ Logistics Officer ( Transport & Stores) ’ on or before Friday 31 December, 2021.Only short-listed candidates will be contacted for interview.
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