Job Purpose

The job holder is responsible for reviewing the effectiveness of risk management, internal controls and governance processes to support achievement of the business goals and objectives and conformance of the Authority’s Quality Management System to the requirements of the ISO 9001: 2008 Standard.

Key Responsibilities / Duties / Tasks

Managerial / Supervisory Responsibilities

1. Manage administrative functions within the quality compliance unit.
2. Assist in coordinating the conduct of Quality Management System internal audits in KRA in accordance with ISO 9001:2008/2015 standard and KRA Quality Management System requirements.
3. Provide assurance on the conformance of the Authority’s Quality Management System to the requirements of the ISO 9001:2008/2015 Standard and Quality Management System requirements established by the Authority.
4. Review of audit tests to evaluate and test the controls in place.
5. Communicate assigned tasks to audit teams in a clear and concise manner to ensure high quality, accurate and efficient results.
6. Monitor application of audit procedures and methodology and general accepted auditing standards to reviews to ensure adequacy of internal controls, compliance with policies, procedures and professional best practices.
7. Develop the Annual Audit Work Plan (AAWP) for the unit determining work priorities, schedules and staffing.
8. Provide work instructions and assist employees with difficult and/or unusual assignments, encourage innovation, achievement of goals and foster team work through resolution of problems and mediates conflicts during operations.
9. Identify skills gaps including completing performance appraisals, personal development, succession plans, mentor and coach staff and on time in accordance with the established performance management system.
10. Review audit conclusions to ensure they are well documented and are based on a complete understanding of the process, circumstance and risk.
11. Review audit workings in Audit management system (Teammate) for accuracy, completeness and quality.
12. Prepares timely audit reports for Top management and the Audit Committee of the Board of Directors.

Operational Responsibilities / Tasks

1. Review audit programmes and testing procedures relevant to the business risks and test objectives.
2. Preparation of unit monthly performance report.
3. Prepare unit annual budgets and monitor their implementation.
4. Assist in development of the Departmental risk register.
5. Provide advisory/consultancy support across the Authority.
6. Act as a primary client liaison with Kenya National Audit Office (OAG) on unit audit queries.

Job Dimensions:

1. Financial Responsibility:
   1. Development of unit budget
   2. Expenditure recommendations
2. Responsibility for Physical Assets
   1. Responsible for physical assets assigned by the institution.
   2. Provides oversight for physical assets assigned to the quality compliance unit.
3. Decision Making:
   1. Makes decisions using standard operating procedures.
   2. Plan the work of subordinates.
   3. Assign work to subordinates.
   4. Monitor subordinates work performance.
   5. Appraise/evaluate subordinates performance.

Working Conditions:

Works predominantly within the office.

Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic Qualifications

Bachelor’s degree in Accounting, Economics, Business, Finance, Mathematics, IT, Engineering

Professional Qualifications / Membership to professional bodies

ISO Lead Auditor, CIA or CPA, Membership of ICPAK, ISACA or IIA

Previous relevant work experience required.

At least 5 years’ experience, where 2 of them have been at the entry level management

Need to know:                                                

Attributes:

1. Analytical skills
2. Organisational skills
3. Computer proficient
4. Strategic leadership High level of integrity
5. Ability to understand business processes and good awareness of functional relationships of Departments within the Authority.
6. Ability to apply audit standards through practical application
7. Understanding and ability to apply risk and control concepts.
8. Management and supervisory skills
9. Planning and organizational skills
10. Problem solving and analytical skills
11. Oral and written communication skills
12. Excellent relationship management skills

Job Purpose

The job holder is responsible for carrying out reviews of the implementation status of internal audit recommendations, quality management system (QMS) and information security management system (ISMS)corrective actions. 

Key Responsibilities / Duties / Tasks

Managerial / Supervisory Responsibilities

1. Coordinate review of all outstanding audit recommendations on a continuous basis with a specific focus on implemented audit recommendations, long outstanding recommendations and those with no implementation actions.
2. Supervise auditors assigned to audit review engagements providing guidance and overall review of deliverables to ensure that field assignments are conducted on a timely basis.
3. Preparation of Unit Annual Audit Work Plans (AAWPs) outlining assignments and associated financial and human resource allocation.
4. Preparation of follow up review assignment plans and assign tasks to Audit Follow Up staff
5. Ensure all stakeholder complains are addressed on a timely basis

Operational Responsibilities / Tasks

1. Take leadership in review of the progress in implementation of audit recommendation and QMS and ISMS corrective actions and evaluation of associated evidence
2. Coordinate structured stakeholder engagements for internal audit client to address challenges in implementation of audit recommendations and corrective actions, including providing clarity for recommendations that are not clear and advice on expected actions to close audit recommendations and QMS and ISMS non conformities.
3. Review the closure and deferral of closure of audit recommendations and non-conformities to ensure that these are done procedurally and make necessary interventions
4. Coordinate the reassignment and escalation of audit recommendations and corrective actions between departments or staff in consultation with departmental and regional Audit Liaison offices.
5. Proactively identify areas of low implementation of audit recommendations and formulate and implement plans of actions to address associated challenges
6. Facilitate and undertake training of end users on the internal audit systems (TeamMate and Q-Pulse systems) and resolution of system challenges.
7. Supervise the documentation of audit follow up review work for timeliness and completeness
8. Prepare timely and accurate reports on the implementation status for all departments and regions on audit recommendations and corrective actions and performance reports for recommendation and corrective action owners.
9. Provide advisory/consultancy support across the Authority when required.

Job Dimensions:

Financial Responsibility:

Development of unit budgets

Responsibility for Physical Assets

Responsible for physical assets assigned by the institution.

Decision Making:

1. Makes decisions using standard operating procedures
2. Assign work to subordinates.
3. Monitor subordinates work performance.
4. Appraise/evaluate subordinates performance.

Working Conditions:

Works predominantly within the office.

Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic Qualifications

Bachelor’s degree in Finance, Accounting, Business,  Mathematics, Information Technology or related degree

Professional Qualifications / Membership to professional bodies

CIA,CISA, CPA ,ACCA or other relevant professional qualification. Membership of ICPAK, ISACA or IIA

Previous relevant work experience required.

At least 4 years relevant work experience, 1 of which must be in supervisory position in internal audit.

Need to know:           

Attributes:

1. Analytical skills
2. Organizational skills
3. Computer proficient
4. High level of integrity.
5. Ability to understand business processes and good awareness of functional relationships of Departments within the Authority.
6. Ability to apply audit standards through practical application.
7. Understanding and ability to apply risk and control concepts.
8. Supervisory skills.
9. Problem solving and analytical skills.
10. Oral and written communication skills.
11. Excellent relationship management skills.