Job Purpose

The purpose of this position is to Monitoring and evaluation officer coordinate nutrition program monitoring and evaluation activities including assessments/evaluations, surveillance, documentation and project reviews in nutrition projects.

Ensure effective monitoring, evaluation, accountability and learning system in achieving efficiency of the Nutrition Improvement through Cash and Health Education is to ensure that the most vulnerable children in intervention areas show improved well-being in the areas of nutrition, social protection and child protection.

Main Responsibilities

Programmatic and technical support for DM&E processes & products for nutrition projects

• Coordinate and provide technical oversight on all nutrition DM&E processes and products including review and update of project log frames, M&E Plans, Project indicators, monitor periodic targets and development of detailed implementation plans.
• Lead the planning and implementation of nutrition surveys using Standard Measurement Assessment of Relief and Transitions (SMART) methodology, Semi Quantitative Evaluation of Access and Coverage (SQUEAC) methodology and Lot Quality Assurance Sampling and Knowledge, Altitudes and Access (KAP) in nutrition projects in line with MoH guidelines
• Ensure timely dissemination of assessment reports to staff and stakeholders at National and county level.
•  In liaison with Project Managers ensure Health Information Systems and Community Management of Acute Malnutrition (CMAM), PD Hearth and other nutrition databases are updated as required.
• Development of nutrition situation analysis to inform nutrition programs at National and County level.
• Support nutrition teams in integrating humanitarian accountability partnership initiatives in project implementation.
• Build the capacity of M&E officer(s) and other field level teams on data collection, analysis and interpretation for impact.
• Developing internal reporting schedules & templates, clarifying what level of information is needed and where, with key responsibilities assigned, and reviewing proposals, with a particular focus on checking log frames and ensuring indicators are SMART
• Identify and document nutrition projects geographical coverage and produce a RS/GIS activity /Project maps.
• Oversee the development of all Nutrition DM&E products and processes including development of tools and guidelines for data collection, collation and reporting.

Project Assessment, Monitoring, Reporting & Evaluation

• Provide technical leadership in implementing/mainstreaming the project M&E system to the existing M&E system in WVK.
• Monitor project implementation levels across three Counties and report progress, impact and best practices.
• Provide support in the maintenance of a comprehensive and updated database for NICHE Grant and Other Nutrition Projects.
• Provide technical leadership in carrying out baseline assessments, and end of project review across the three counties of the project sites
• Support development of ToR in collaboration with other project teams and identify specific data requirements
• Use process, output level quality benchmarks as reference to undertake field monitoring visits, focusing on programme quality aspects, discuss with relevant staff and share reports with relevant colleagues.
• Take charge of collating and analyzing data and synthesizing information, updating the monitoring matrix and other monitoring tools in place.
• Ensure timely analysis of monitoring data and dissemination to key stakeholders for management decision making.
• Follow up with project teams on programme quality improvement action plans. Ensure action points are followed up and relevant measures taken and incorporated into programming.
• Designing situation analysis, needs and baseline/end line assessments, external reviews, evaluations and documentation, and identifying resources, including technical resources, both within WVI and externally.
• Support the implementation of processes to review the quality of existing project data, information collection methods and the suitability of the existing data for the provision of sound baseline information.
• Representing the principles and work of WV to donors, Government, Media and other humanitarian stakeholders.
• Ensure established linkages between the M&E system of the project and the Humanitarian accountability requirements.
• Timely submission of monthly situational report
• Always ensure to store collected data securely as per policies relating to data protection for the project
• Coordinate project reflection and learning sessions in conjunction with other grant staff and project partners.
• Disseminate all project information related to M&E to staff and partners across the three counties
• Ensure Project alignment to the donors and support office evaluation protocols and methodological tools

Database Management

• Provide MIS content/requirements and feedback to project team and document progress on indicators/achievement of targets (Logical Framework Approach - LFA) using Indicator Tracking Tables (ITT)
• Support the development of systems and processes for the implementation of M&E policy and procedure based on WV best practice, developing frameworks to integrate impact assessment and learning and knowledge management into the programme and project cycle; 
• Plan tracking for Project indicators of strategic relevance from secondary and primary data, with partners and communities
• Maintain a tracking spreadsheet for M&E activities and events – baselines, assessments, reviews, evaluations – tracking trends and recommendations, progressing their implementation where appropriate.
• Compile, consolidate and analyze quantitative and qualitative project data and contribute into subsequent reporting through monthly MEAL reports, updates, successes and issues from the MEAL tracking tools. 
• Review of reports, ensure alignment with LEAP and donor standards, and are timely submitted.
• Ensure the development, contextualization and refining of M&E tools and resources needed to implement humanitarian accountability issues.
• Take lead in the analysis of data collected under the monitoring framework for assessment of progress and areas for improvement.
• Support remote sensing and GIS Mapping of Program activities, Outputs and Beneficiaries in all the Counties
• Ensure the appropriate use of information management systems in compliance with WV Kenya, GoK, and UNICEF in line with partnership agreements.
• Support management and updating of the CMAM and PD Hearth Database.

Networking, Collaboration & Accountability

• Network and collaborate with relevant partners, and represent World Vision in Nutrition Technical Working Group Meetings including Chairing Nutrition Technical Working group.
• Coordinate with external stakeholders including, but not limited to, academia, NGOs, Government, and Private Sector in order to advance the learning goal of the project.
• Ensure sensitive complaints collection and handling through development of functional systems within the project.
• Ensure accountability assessments are conducted and capacity of staff built to undertake accountability assessments.
• Ensure effective community complaints response mechanisms in collaboration with communities are developed and functional.
• Comply with and promote WV policies such as Child Safeguarding, Whistle blower and Fraud.

Learning, Documentation & Capacity Development 

• Ensure continuous learning and documentation of lessons learnt and best practices for program design, monitoring and evaluation frameworks related to emergency response.
• Coordinate the sharing of learning related to MEAL practices across offices and provide support when internal/external reviews, evaluations, and lessons learned exercises should be employed.
• Support the development of project case studies, human interest stories, documentaries and other related materials.
• Organize/ project learning events to document lessons learnt, good practices and areas of improvement.
• Ensure that lessons learnt and reports are documented (printed, visual) and published for sharing with the donor and other partners and proactively share information and learning with internal and external stakeholders.
• Develop capacity building plans and support WV and partners in building their capacity in M&E, Core Humanitarian Standards (CHS) and in the management of information systems, development of required formats, key indicators, needs assessments, frameworks for evaluation, qualitative documentation of outcomes and impact of projects.

Project Management

• Ensure timely implementation of projects and follow up on deliverable completion of work plans and budgets, ensuring due dates are met
• Liaising with the relevant units/departments to ensure the completion of activities and documentation to support the procurement plans of the project
• Assist in ensuring effective communication within administration team and logistics
• Coordinating with partners on implementation of the project
• Create a list of electronic project documentation/files including reports, approvals and any other relevant documentation for historical record
• Ensure adherence to donor and WV policies and standards and regulations
• Provide overall leadership, coordination, management and administrative support in the absence of the Project Manager.

Others

• Attend and participate/ lead in daily devotions and weekly Chapel services.
• Any other duties assigned by the supervisor

Qualifications and Professional Experience

• Minimum four years’ practical experience in Nutrition M&E system coordination/ implementation in a large international non-governmental organization or other international relief/development body
• Good analytical skills with appropriate attention to detail
• Strong communication and interpersonal skills
• Excellent planning, coordination, and reporting skills.
• High professional ethics and integrity
• Good Empirical knowledge of humanitarian codes, principles and practice;
• Experience in quality assurance systems, and continuous improvement, with particular emphasis on integration of accountability measures into all aspects of the project cycle;
• Experience in Data collection on the Open data kit plat form and other mobile based applications, data analysis and interpretation
• Computer literacy in MS office Word, Excel, and PowerPoint;
• Experience in data/statistical programmes e.g. SPSS, Stata etc.
• Excellent team player with ability to work under minimum supervision
• Must have a minimum of a Bachelor’s degree in Nutrition, Social sciences, Monitoring and Evaluation or Statistics or related discipline from a recognized University.
• Certification in M&E and in conducting Nutrition assessments or equivalent
• Experience in handling Nutrition programs and conducting Nutrition Surveys including SMART Survey,KAP Survey and SQUEAC Survey.
• Experience working in multicultural, multi-location, values driven teams;
• Experience in working on donor funded programs 
• Good understanding of Nutrition programming in emergency and developmental contexts

Key Responsibilities:

Provide timely talent acquisition and employee contract management for WVK to promote child wellbeing outcomes.

Major Activities

40%

Recruitment & Selection

• Provide staffing services to the National Office ensuring that World Vision recruits the right people in the right place at the right time.
• Ensure achievement of World Vision’s diverse staffing needs by providing proactive sourcing; accountable, transparent, and focused recruitment processes; and expert support to hiring managers
• Provide technical guidance to the hiring managers in the development of job descriptions and ensure that proposed jobs are subjected to hay evaluation and are aligned to the approved WVK structures. 
• Coordinate and guide the selection process including short listing and interviewing candidates
• Conduct candidates screening in accordance to the WVK Polices
• negotiate pay package for successful candidates and extend employment offers to successful candidates
• Provide timely updates to the Hiring managers and P & C teams to ensure smooth staff orientation and induction.
• Ensure timely management of recruitment related conflicts and disputes
• Provide timely reports i.e.  recruitment plans, interview reports and recruitment status reports.
• Timely recruitment and placement of staff
• High retention rate of newly recruited staff
• Excellent candidates experience during recruitment
• Credible reports generated for decisions making

30%

Employee Contract Management

• Administer employment contracts, ensuring that appointments, contract renewals, contract extensions and separations are effected timely as per policy.
• Coordinate changes in employee movement including acting appointments, promotions transfers, deployments, special appointments, to ensure timely appointments and advise payroll accordingly.
• Track respective Grants Cycle and ensure timely staff contracts renewals and extensions and non-renewals are effected.
• Ensure compliance of Contract management process with employment legislation to avoid litigation.
• Process staff separations owing to resignations, terminations, retirements, end of contracts, death among others to ensure timely update of such changes on staff records, People & Culture Information System and payroll processes and work with hiring managers to ensure timely replacements of such separated staff who need to be replaced.
• Ensure completeness and correctness of staff data on People & Culture Information Systems and conduct periodic reviews to ensure that errors are maintained at 0%
• Provide accurate and timely contracts management status reports.
• Timely employee contract management
• Timely update of employee changes son HRIS 
• Timely processing of Employee changes
• Zero error rates on the HRIS

20%

Work Force planning & Grants Acquisition

• Collaborate with Directors to ensure timely development and implementation of Work Force Plans (WFP)
• Provide recruitment expertise during the Proposal development/ grant acquisition process to ensure that proposed grants have the right structures, staffing levels and Job Descriptions that meet the required standards.
• Identify and analyze staffing needs from the WFP and the Grants Acquisition process and collaborate with line managers for strategic prepositioning of staffing capacity.
• Develop and ensure updated pool of qualified candidates Contextualization and implementation of Diversity plan.
• Workforce plans in place
• WVK positioned for more funding
• Alignment of Grants positions with the WVK Structure
• Recruitment of grant staff before grant start date
• Credible pool of candidates for future consideration developed and maintained.

5%

Collaboration & Networks

• Actively participate in roll out of P & C initiatives
• Participate in committees and taskforces, as assigned
• Participation in Inter agency workgroups and other Networks
• Strengthened collaborations for greater impact

5%

Others

• Participate in Trans teams and support other initiatives by partners in the spirit of integration
• Any other duties as might be assigned from time to time

• Spiritual Growth
• Gain experience in other fields.

KNOWLEDGE, SKILLS AND ABILITIES

List education, knowledge & skills, licenses preferred, and all experiences required to perform this position in a fully competent manner.

Minimum education, training and experience requirements to qualify for the position:

• Must have a university degree in Human Resource Management or related field A professional diploma in Human Resources Management is required if the first degree is not in HRM A minimum of four years’ experience in human resources Experienced in recruiting, interviewing and conducting job evaluations.
• Have knowledge of HR Information system Proficiency in computer applications.
• Experienced in cross-cultural environment. Must be conversant with the local and international labor legislations Experience working in the INGO in a similar role

Job Purpose:

To provide curative and preventive health care to the beneficiaries in the WVK Kajiado, Kitui, Makueni, Kilifi and Kwale emergency nutrition project as part of enhancing effective implementation of the Community Management of Acute Malnutrition (CMAM) component.

Project planning and implementation

• Support in day to day running of integrated mobile health outreaches and management of the nutrition and health activities.
• Coordinate the health education activities of the project.
• Support in coordination of all field logistical operations for the program.
• Participate in staff regular training as part of continuous professional development
• Liaise with the Public Health Officer in the County department of health to design and conduct the health education sessions at the outreach sites.
• Ensure proper treatment of minor illnesses’ and management of beneficiaries through; administration of systematic medication, supervision and referrals as appropriate including medical supplies stock prepositioning in liaison with health facility in charges and Sub county managers. 
• Ensure ANC and postnatal activities are integrated in the outreach programme.
• Monitoring nutritional status of beneficiaries as per set indicators and protocols.
• Implement CMAM targeting malnourished children, pregnant and lactating mothers.
• Ensure that medical services are administered according to the national standards and protocols.
• Work closely with MOH and other health provider nurses and follow referral mechanism of both moderately and severely malnourished children. 
• Work closely with the Nutrition Officer to manage and train nutrition staff and the community on identification and monitoring of malnutrition.
• Work closely with the Sub County Health management team to ensure that all medical components of the project are well implemented. 
• Implement a recognised system of monitoring of beneficiaries to ensure supplies are well recorded observing data protection protocols and privacy making sure data is captured in government system.

Documentation, Monitoring and reporting

• Make follow up of children referred to and from Stabilization Centre.
• Filling of MOH tools and child mother booklets 
• Conduct health education to promote appropriate infant care practices 
• Monitoring of beneficiaries in OTP and SFP to ensure appropriate weight gain.
• Ensure project reporting protocols are implemented according to both World Vision, UNICEF, WFP guidelines and reports submitted to the Project Manager in time.
• Ensure that all reports from the outreach sites are reported in the DHIS
• Liaise with project officers for guidance on field logistics and staff issues  
• Preparation of progress reports, stocks and program reports according to UNICEF, WFP and WV requirements. 
• Support in other project activities as guided by the project manager

Coordination and partnerships

• Support in logistics of all integrated outreaches at field level. 
• Support the MoH staff in coordinating outreach teams.
• Represent World Vision in key stakeholder forums/meetings and relevant networks at the Ward and Sub-County level.
• Strengthen partnerships with the county government and other partners for effective support and capacity for sustainability

Qualification & Experience

• At least 2 years working experience in Health and Nutrition services at health facility and community level with bias to Child health (IMCI), Maternal health, management of malnutrition in emergency contexts.
• Experience with Humanitarian NGO’s is a considerable advantage.
• The job holder must have a minimum of a Diploma in Nursing from a recognized institution.
• A Degree in Nursing will be highly desirable
• Knowledge of Community Development
• Enrolled nurse registered by NCK with proven knowledge in emergency response
• Excellent English and Swahili communication skills (both oral and written)
• Excellent computer skills, including proficiency in MS Office (or another main email system such as Microsoft Outlook)
• A team player, capable of working under pressure while observing set starndards
• Ability to take initiative, a team leader able to work with minimum supervision
• Cross-cultural experience, sensitivity and emotional maturity
• Ability to maintain performance expectations in diverse cultural contexts
• Understanding and demonstrated commitment to community work and working in fragile context

PURPOSE OF POSITION

To provide strategic and operational technical and advisory support to World Vision’s Disaster Management across East Africa region. The Humanitarian & Emergency Affairs (HEA) Advisor is expected to support to National Offices in emergency preparedness planning, response management, preparedness and response capacity assessments, compliance with internal and international standards, facilitate humanitarian learning across the region, and provide leadership to the region’s humanitarian knowledge management.

MAJOR RESPONSIBILITIES:

• Position World Visions’ Disaster Management (DM) as a competent and preferred humanitarian agency among stakeholders.
• Support and advise senior leadership on Disaster Management policies, standards, processes and tools as they relate to Category I, II & III emergencies.
• Ensure timely information, early warning data and situation report is gathered, analyzed and reported by National Offices on a monthly basis at a minimum.
• Coordinate the preparation and review of national offices Disaster Preparedness/contingency plans.   
• Facilitate integrated programming models within the organization at the National Office level, most importantly within the framework of Capacity Building in Disaster Risk Management.
• Enable functional capacity of the National and Regional Disaster Management Teams (identification, reporting, training, growth).
• Support National Offices in capacity assessment and performance reviews (to complete annual disaster management scorecard, child wellbeing reports etc.)
• Facilitate the evaluation and/or documentation of best practices and approaches of disaster management and prepare reports for external consumption.
• Be actively involved and/or ensure NO involvement in major consortiums/Working Groups etc. and represent World Vision in regional humanitarian/disaster management forums.
• Assist in raising awareness within WVI (NO Level) and the Government of the various standards, DM tools, services and mechanisms available for emergency response and response preparedness.
• Actively participate and support resource mobilization efforts for humanitarian and disaster risk reduction interventions.
• Deploy as necessary to national, regional and global responses.
• Any other duties as required.

Qualifications: Education/Knowledge/Technical Skills and Experience

• Minimum of a master’s degree in a related field of study, or a Bachelor’s degree with 2 years direct experience equivalent (experience in the Horn of Africa a distinct advantage).
• Requires at least 3 years work experience in humanitarian and or development context.
• Strong experience in project design and proposal writing .
• Strong empirical knowledge of the humanitarian sector including humanitarian charters, laws, standards principals, and ability to mainstream leading cross-cutting themes.
• Empirical knowledge of emergency response DM&E processes. Proven track record for multi-sector program design and implementation in large and complex emergencies.
• Requires cross-cultural experience, understanding and sensitivity. 
• Strong ability to facilitate appropriate information flow and coordination amongst a complex range of internal and external stakeholders.
• Must have a clear understanding of major donors’ perspectives, requirements and standards and the ability to represent WV to major donors and other external stakeholders in a highly professional m manner. 
• Strong commitment to WV’s vision, mission and core values