The position will be the principal assistant to the Program Officer Parliamentary affairs & legislation

Key responsibilities:

1. Assist in undertaking objective legal and policy research and analysis
2. Assist I liaising with the respective departmental Committee in Parliament
3. Assist in initiating and sustaining effective interaction with local and international collaborators on legislative reforms
4. Assist in monitoring trends of emerging contemporary issues nationally, regionally and internationally and legislative responses.
5. Assist in initiating and developing programmatic areas on legislative reforms
6. Assist in initiating donor funding proposals towards supporting legislative reforms
7. Assist in preparation and production of timely programme report;

Required skills and experience

1. A Bachelor of Laws Degree (LLB.) from a recognized university and a post-graduate diploma from the Kenya School of Law.
2. An advocate of the High Court of Kenya of 3 years working experience
3. Skills in legislative drafting, policy review and formulation
4. An excellent understanding of the legislative process

Under the guidance and direct supervision of the Program Officer - ICT, the Assistant Program Officer ICT will provide ICT and administrative support services to the Society, provide daily technical support to users of information management tools and technology infrastructure. The ICT Assistant will promote a client-oriented approach

Key responsibilities:

1. Support implementation of ICT management systems, strategies and policies, focusing on achievement of the result-oriented ICT Section work plan related to helpdesk, networking and communication services and trend;
2. Assist client services coordinator on effective functioning of the hardware, software packages, LAN/WAN connectivity and System;
3. Provide ICT helpdesk services on to ICT authorized users, focusing on achievement of the diagnosis and resolution of hardware, software or connectivity problems;
4. Maintaining printers, photocopiers, scanners and other peripherals to ensure availability of service;
5. Ensures facilitation of knowledge building and knowledge sharing in the Society, focusing on achievement of the participation and assistance in ICT training for ICT authorized users, technical advice to staff as well as guidance and training to new staff and ensure all confidential information and data should be handled in accordance with Information Security Policy

Required skills and experience

1. A Bachelor’s degree in Computer Science, Information Technology Management or related field.
2. 2 to 3 years experiences in ICT helpdesk, networking and communication services are required.
3. Ability to prioritize and manage multiple tasks simultaneously
4. Experience in working with highly secured and critical information system is preferable.

The position holder will support provision of accounting support to the Finance and Accounts Department in the preparation of the various finance reports, accounts and reconciliation in compliance with Finance Policies and Regulations and the achievements of objectives of the Finance and Accounts Department.

Key responsibilities:

1. Ensure safe custody of company cheque books and legal documents.
2. Prepare stakeholders requisitions, payment vouchers and forward them for approval to prompt timely pay outs on good and services consumed by the Society.
3. Maintain an updated creditors’ schedule and supplier database to stay ahead of outstanding debts payable to the Society vendors
4. Verify the suppliers’ payment documentation for completeness, accuracy and authorization to ascertain payouts at are made to authentic parties and for authentic supply.
5. Carry out bank agent duties inclusive of cash withdrawals, request for bank statements and other such assignments to support the Society’s transactions
6. Update cash books on a daily basis ensuring positive bank balance is maintained at all times.
7. Process payment vouchers and receipts in ERP system and ensure accuracy of cash transactions data in the system.
8. Prepare monthly reconciliation of GL cash accounts to Cash Books
9. Handle operational/office petty cash and reimbursements.
10. Ensure statutory filing and payments before the due dates
11. File Accounting documents to keep accurate records as necessitated by the Accounting practices and Standards
12. Post tax returns in iTax system to meet the current Kenya Revenue Authority tax guideline and ensure payments are effected within the statutory period.

Required skills and experience

1. Bachelor’s Degree in Business or Finance related field.
2. At least CPA Part I qualification.
3. Computer literacy.
4. At least three years working experience as Accounts Assistant in a reputable organization.

The position mainly entails attending to Advocates and Members of the Public and dealing with inquiries on the phone and face to face. Assisting with information regarding the Society to members, general public, clients and other stakeholders.

Key responsibilities:

1. Man the front office and ensure all visitors are assisted promptly;
2. Maintaining an up-to-date filing system in the office;
3. Handling telephone calls and appointments, screening and directing calls;
4. Maintain appointment diary either manually or electronically;
5. Ensuring the security of office records, equipment, and documents;
6. Receiving, sorting, registering, and distributing incoming mails for the assigned department for action;
7. Respond to inquiries from the members of the public;
8. Monitor visitor access and maintain security awareness;
9. Provide general administrative and clerical support;
10. Co-ordinate meetings and organize catering; and
11. Undertaking any other front office duties that may be assigned.

Required skills and experience

1. Diploma/Degree in any of the following disciplines: Customer Service, Public Relations, International Relations and Diplomacy, Communication Management, Front Office or equivalent qualification from a recognized institution;
2. At least 3-year relevant experience in front office administration;
3. Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel); and
4. Customer Service/Care experience is an added advantage.

Personal Attributes

1. Strong interpersonal and communication skills both written and spoken;
2. Good organizational skills and keen to details;
3. Public relations and problem-solving skills;
4. Ability to work with diverse personalities;
5. Ability to maintain high levels of integrity;
6. Ability to handle pressure; and
7. Good planning and organizing skills.