Job purpose

The overall purpose of this job is to provide administrative support for the College of Surgeons of East, Central and Southern Africa (COSECSA) Program in the hospital.

Key duties and responsibilities

• Manage all academic programs, including program reviews, annual reports, accreditation, and curriculum issues.
• Manage course and curriculum changes, developments, and approval process;
• Develop and issue the Academic Calendar for approval and distribution.
• Manage student academic issues such as grade changes, appeals, and registration (drop/add), student conduct, examinations, faculty instruction quality, and other academic actions related to student achievement and success.
• Organize and facilitate meetings and special events such as classes and faculty meetings; schedule and coordinate dates and times, venues, attendance, agendas, and take minutes, and provide administrative support and follow-up on matters arising from meetings.
• Communicate effectively with students, faculty, staff, and visitors.
• Work closely with the Program Director to create class schedules.
• Schedule meetings, prepare meeting minutes, disseminate correspondences, and maintain a database of all past minutes.
• Order and maintain supplies for the office of the Program Director.
• Keep copies of all faculty appointment letters, workload documents and contracts, enrollment and programs.
• Maintain a current database of all course syllabi each semester.
• Any other duties that may be assigned from time to time.

Qualifications 

• Minimum of 2 years prior related experience
• Knowledge of planning and scheduling techniques.
• Records maintenance and database management skills.
• Must be proficient in Microsoft Office, including Word, PowerPoint, and Excel applications.
• Proficient problem-solving skills are required.
• Ability to communicate effectively both orally and in writing; ability to make presentations and speak in front of groups preferred.
• Strong interpersonal and public communication skills.

Working Conditions and Physical Effort

• No or minimal physical effort is required.
• No or very limited exposure to physical risk.
• Work is generally performed in a typical interior/office work environment.

Job Purpose

The main purpose of the job is to provide correct billing for private and corporate patients under insurance and NHIF cover in an accurate and timely manner.

Key duties and responsibilities

• Prepare billing statements for insurance companies, cash and corporate patients and other third parties;
• Review the discharge sheets for accuracy and completion to prepare billing statements;
• Analyze invoices and data, prepare reports and respond to inquiries concerning billing activities;
• Ensure pre-authorizations are done for corporate and NHIF clients;
• Verify NHIF status and approvals and ensure biometrics capture as per procedure;
• Update patients’ bills daily in coordination with other billing points within the hospital and other external partners;
• Ensure that all services offered are billed/invoiced;
• Update the corporate and cash payers on their bills daily or on-demand;
• Carry out daily routine ward rounds to collect billing information and update the clients and patients;
• Check insurance/corporate/ NHIF documents for authenticity and validity;
• Discharge clients by processing their bills and issuing gate passes;
• Prepare daily, weekly and monthly billing reports;
• Report non-payments of bills to the credit controller;
• Post/process bills in the correct and relevant accounts in the system;
• Prepare the physical corporate / NHIF invoices-claims and attach the relevant documents for dispatch within the agreed credit period;
• Participate in stock take exercises;
• Ensure safe custody of all documents/LOUs /Guarantee of Payments used in discharging
• Corporate clients;
• Serve and protect the hospital’s image by adhering to professional standards, hospital policies and procedures; and
• Any other responsibility assigned to the jobholder by the supervisor from time to time.

Working relationships

• Internal Relationships: All billing points
• External Relationships: Insurance Companies, Corporate Institutions, Patients, NHIF

Knowledge, experience and qualifications required

• Diploma in Business Administration, Economics, Finance or other business-related fields from a recognized institution.
• Partial accounting qualification, i.e. CPA Part II or ACCA 2.
• Minimum of 2 years experience Competencies

Technical & Behavioural competencies

• Computer literacy,
• Accounting skills
• Attention to detail
• Customer relation skills
• Communication skills
• Negotiating skills

Responsibility for finances and physical assets

• The jobholder has no accountability for equipment, stock, finances or revenue

Decision-making

• The jobholder has no final decision-making authority other than routine decisions related to their work within established guidelines

Job Purpose

The overall purpose of this job is to carry out routine checks, repairs, preventive maintenance, and calibration/verification of biomedical equipment to ensure the effectiveness and optimal performance of all equipment in the Hospital.

Key duties and responsibilities

• Conduct routine preventive maintenance of medical equipment, carry out installations and calibration of machines;
• Assist in the formulation of protocols, policies and standards for the use, maintenance and repair of medical equipment;
• Maintain medical equipment in line with environmental, health and occupational safety regulations;
• Troubleshoot and repair the machines as and when required;
• Keep inventory and up-to-date records of the equipment;
• Participate in user training of the equipment;
• Carry out daily routine checks in the oxygen plants to ensure compliance with established operating standards;
• Participate in the installation of new machines in collaboration with the manufacturer’s technician;
• Advise the management on the specification of new equipment in collaboration with procurement;
• Prepare daily technical service reports on repairs done,
• Requisition of consumables for preventive maintenance; and
• Any other responsibility assigned to the jobholder by the supervisor from time to time.

Working relationships

• Internal Relationships: all departments
• External Relationships: Contractors, service technicians

Knowledge, experience and qualifications required

• Diploma in Biomedical Engineering or any other related field from a recognized institution
• Minimum of 2 years of relevant experience

Competencies

Technical & Behavioural competencies

• Analytical skills
• Mechanical and electrical skills
• Electronic skills
• Biomedical technology skills
• Problem-solving skills
• Adherence to BioMed standards and procedures
• Communication skills
• Knowledge of radiology, ICU and other machines used in hospitals
• Team player
• Ability to work for long hours
• Analytical skills
• Resource planning skills
• Communication skills
• Interpersonal skills
• Accountability
• Integrity

Responsibility for finances and physical assets

• The jobholder has no accountability for any assets, budgets or equipment. Decision-making
• The jobholder has no final decision-making authority other than routine decisions related to their work.

Working Conditions

• Working Environment: The work environment is not ideal for repairs – there is no workshop
• Job Hazards: Electricity, exposure to extreme temperature, exposure to radiation
• Signatures: Exposure to extreme temperature, Exposure to radiation

Job purpose

The overall purpose of this job is to plan and designate project resources, prepare budgets, monitor progress, and keep stakeholders informed the entire way in line with the Bone & Joint foundation goals and vision.

Key duties and responsibilities

• Determine and define project scope and objectives
• Predict resources needed to reach objectives and manage resources in an effective and efficient manner
• Prepare a budget based on the scope of work and resource requirements
• Track project costs to meet budget
• Develop and manage a detailed project schedule and work plan
• Provide project updates consistently to various stakeholders about strategy, adjustments, and progress
• Manage contracts with vendors and suppliers by assigning tasks and communicating expected deliverables
• Utilize industry best practices, techniques, and standards throughout the entire project execution
• Monitor progress and make adjustments as needed
• Measure project performance to identify areas for improvement.
• Any other duties that may be assigned from time to time by the management.

Qualifications for Project Manager

• Bachelor’s degree in Project Management, Business Management, or a related field.
• Three years of project management and related experience.
• Project Management Professional (PMP) certification preferred.
• Ability to lead project teams of various sizes and see them through to completion.
• Strong understanding of formal project management methodologies.
• Strong familiarity with project management software tools, methodologies, and best practices.
• Excellent analytical skills.
• Strong interpersonal skills and extremely resourceful.
• A proven ability to complete projects according to outlined scope, budget, and timeline.