JOB REF. NO: JOOUST/ UBJ/DCOP/11/2022

SPECIFIC RESPONSIBILITIES:

• Assist the COP with strategic and operational planning, including work planning, and ensure project compliance with all contractual reporting and financial requirements of USAID and USAID Boresha Jamii Program.
• Assist the COP in creating and maintaining good working relationships with USAID, civil society organizations, media, and other program partners.
• Manage staff, partners, and operations ensuring close coordination and collaboration between the project’s various teams.
• Manage deadlines, draft reports, maintain records, and monitor achievement of benchmarks in the agreement.
• Serve as acting COP in their absence.
• Work closely with appropriate project personnel to develop solicitations approved by UBJ and USAID.
• Publicize and promote the solicitations through various media channels: process and prepare all necessary documentation, in collaboration with project personnel.
• Follow-through and complete all approval processes.
• Mentor and manage staff in a respectful and transparent manner, working with local staff to build their technical and administrative capacity.
• Perform any other programmatic duty as may be assigned by the supervisor.

KEY WORKING RELATIONSHIPS:

Internal: 

• COP and the Technical teams in RMNCAH/WASH & Nutrition 

External: 

• Collaboration with the county’s department of health leadership including the CDH, COH and CEC-H.

MINIMUM REQUIRED QUALIFICATIONS AND EXPERIENCE:

• Eight years of experience in a senior role managing complex technical service delivery programs of similar scope and dollar value. 
• A Master’s degree in social sciences, public health, Obstetrics-gynecology, Nursing & Midwifery, Business Administration, or a related field. 
• Five years’ experience in partnership building, especially with the government representatives, donors, the private sector, and local community organizations. 
• Working knowledge of USAID policies and procedures. 
• Knowledge of administration, human resources (HR) practices, budget management. 
• Experience recruiting, forming, and successfully managing teams and ensuring the quality of their products.
• Demonstrated success in multicultural environments is required. 
• Strong written and verbal communication skills in English required
• Solid understanding of Kenya’s devolved health systems, both national and county systems.
• Demonstrated analytical and problem-solving skills, capacity building skills, communication, and interpersonal skills, and providing technical assistance.
• Ability to cultivate, develop, and maintain good relationships with the county government and staff, colleagues, private sector, and partners.
• Knowledgeable about current implementation science and state-of-the-art service delivery approaches

JOB REF. NO: JOOUST/ UBJ/SS/C/11/2022

SPECIFIC RESPONSIBILITIES:

• Clean and dust offices and meeting rooms/conference: floors, desks, shelves, glass doors, windows and office equipment.
• Refill accessories such as toiletries and hand washing soap in staff washrooms.
• Clean common areas and corridors.
• Tidy & Set up conference room for different meetings as may be required;
• Empty all wastepaper bins and shredder trays to the designated places;
• Ensure that furniture in the office is arranged in the required manner at all times.
• Prepare refreshments and servings as required for different meetings.
• Provide services that include scanning, data entry, photocopying, shredding and laminating services from time to time as directed.
• Receive and refer guests to the respective offices.
• Support Finance Team, HR/Administrator, Procurement Officer in performing clerical duties.
• Collecting and distributing couriers or parcels of employees and other offices.
• Carry out any other assignment relating to daily operations in HR Department as may be guided by supervisor.

MINIMUM REQUIRED QUALIFICATIONS AND EXPERIENCE:

• Certificate in Business Management/Administration, Front Office Operations, Public Relations, Human Resources Management, Information Technology or related field from a recognized institution.
• Candidate must possess a minimum of KCSE Certificate with a mean Grade of D Plus and above.
• Served in a similar capacity for a minimum of one year, preferably an NGO setup will be an added advantage.
• Excellent office management skills, organization, interpersonal and communication skills.
• Computer literacy is mandatory.
• Demonstrate critical thinking and creative problem-solving skills with ability to make sound judgment

JOB REF. NO: JOOUST/ UBJ/DRV/11/2022​​​​​​​

SPECIFIC RESPONSIBILITIES:

• Support the Project activities by ensuring that staff are driven to designated areas on time to undertake program related assignments.
• Undertake ad hoc assignments as guided by management when required.
• Ensure that the work tickets and other related documents are properly filled and approved before embarking on any assignment.
• The safety of the vehicle and the passengers on board is your sole responsibility.
• Ensure that the vehicle is always in good condition neat and clean at all times and communicate vehicle maintenance needs.
• Always ensure compliance with traffic regulations and the Program Policies.
• You will be expected to submit vehicle reports on monthly basis for verification by the supervisor/Finance /Compliance teams.
• Undertake ad hoc duties assigned by Management when required.
• Notify supervisor of periodic vehicle services and maintenance before they fall due.That includes reporting any matter relating to maintenance of vehicle and regular services & insurances renewal. 
• Ensure compliance with the traffic rules all the times and adhere to related SOPs & Policies;
• Complete fuel payment receipts and ensure completeness of work tickets indicating details of distance covered versus fuel consumption and submit documentation.
• Load and offload items into and from the vehicle
• Should there be need to drive the vehicle past the normal hours of work, you are required to seek approval prior.
• Submit timely requests to ensure vehicle fueling and fuel card replenishing is done promptly to avoid interruption of service delivery.
• Ensure safe custody of the vehicle keys in designated office.
• Notify immediate supervisor of any eventuality while on duty.
• Carry out any other related assignment as may be assigned from time to time by the immediate supervisor.

MINIMUM REQUIRED QUALIFICATIONS AND EXPERIENCE:

• KCSE Mean Grade of C Plain or its equivalent.
• Valid driving license; classes ABCE. PSV license will be an added advantage.
• Defensive Driving certification
• Suitability Grade Test III 
• Certificate in First Aid
• Knowledge in motor vehicle maintenance is an added advantage.
• At least five (5) years satisfactory previous driving experience preferably an NGO set-up.
• Current certificate of good conduct is a must.
• Excellent office management skills, organization, interpersonal and communication skills.
• Demonstrate critical thinking and creative problem-solving skills with ability to make sound Judgement