The Purpose of the Role

The Sr. Pricing Advisor is critical in providing leadership, advice, and support in the proposal budgeting process for business development efforts across the organization.  The role will conduct thorough review of RFPs/RFAs/Commercial Contracts, establish pricing data for proposals, develop proposal budgets and budget narratives in accordance with the requirements and donor compliance, prepare the cost volume and work with partners in relation to the budgeting.  The Sr. Budget Advisor will guide business development teams which includes technical, finance and country office staff through the budgeting process, making sure that the team members are educated on the design and structure of budgets and will coordinate with to work through strategic issues. 

RESPONSIBILITIES

• Leads all aspects of the cost and business proposal process for the identified complex, or resource intensive opportunities
• Develops cost kick-off presentations and guides business development teams through the budgeting process, ensures team members are educated on client requirements and compliance, and coordinates with teams on strategic issues
• Coordinate inputs into cost volumes for submission and best value. Collect and verify cost estimates, and work with technical teams to ensure cost proposals and technical proposals are aligned
• Coordinate with the proposal team on strategic issues involving proposal budgets. Ensure that the proposal team is educated on donor requirements for the cost proposals
• Ensure proposals comply with donor requirements and IRC’ organizational policies.
• Review, edit and finalize explanatory budget narrative to accompany budget in cost proposal
• Create and/or modify budget spreadsheet templates in accordance with donor requirements
• Conduct internal budget reviews during proposal period; analyze cost recovery
• Lead engagement with partners as part of the proposal process: developing budget templates, providing budget assumptions, negotiating budgets, reviewing budgets and notes ensuring final submissions confirm to client requirements
• Negotiate budgets with primes
• Ensure compliance with RFP/RFA/tender requirements
• Liaise with post awards implementation colleagues to provide a string handover of successful bids

Skills, Knowledge, and Qualifications:

The ideal candidate has experience working in international development with USAID, FCDO, and other multilateral/bilateral donors. The post holder will have extensive experience of pricing and cost development for large and complex awards and contracts

• Bachelor’s in business, accounting, finance, public administration or other related field. M.A. preferred or equivalent work experience required
• Four plus years of experience in government contracting strong preference for experience with USAID.  FCDO experience a plus
• Strong understanding of USAID rules and regulations and/or FCDO commercial contract requirements
• Working knowledge of contract types including Cooperative Agreements, grants, CPFF, CPAF, FFP, T&M, IDIQ, and/or FCDO commercial contracts
• Demonstrate experience working cross-functionally on complex projects
• Experience working under hard deadlines and managing multi-deliverable projects
• Working knowledge of various project financial indicators and accounting principles
• Knowledgeable on developing back of the envelope (BOE) budgets for discussion and cost strategies
• Exceptional attention to detail and exceptional communication skills
• Excellent Microsoft Excel skills
• Ability to take full ownership of the cost volume with minimal oversight

Job Description

To serve as the focal point for the delivery of all Human Resources Services to the Hagadera field office

Responsibilities:

Talent Acquisition

As the assigned recruiter for the field office:

• Coordinate recruitment of functional, administrative and support level staff at the field office levels for standard and Just in Time recruitments
• Coordinate internal mobility strategies for internally recruited staff
• Serve as the HR panelist for recruitments and support all localized recruitments.

Talent Management

• Ensure the appropriate on-boarding and transition processes for all staff based at the field offices
• Coordinate all performance management processes for all field-based staff
• Provide a supportive and advisory role to all line managers for any corrective/ disciplinary action
• Manage the exit process for all field-based staff
• Track approved professional development and career pathing objectives for field staff
• Support Compensation and Benefit strategies by coordination of localized salary surveys  at least once every two years, and raising any challenges posed in talent retention based on compensation and benefits provided.

Services and Administration

Directly supervise the field based HRO to:

• Monitor all types of leave and absenteeism for each staff member on a daily, weekly and monthly basis as appropriate.
• Maintain up-to-date records for: Personnel files, Recruitment, Leave, Training, Performance Management, Benefits, Payroll and Timesheets
• Ensure that all field-based staff are duly registered on the payroll, with service providers for benefits; are registered with the statutory bodies
• Ensure that as they exit, all field staff are appropriately managed in the exit process for the end of their tenure with the organization
• Provide the HR Manager Talent/ HR Manager Rewards & Business processes with regular updates on relevant status changes for staff in the Hagadera field location.

Employee Relations

• Support staff and supervisors through the management of any grievances and disputes
• Train staff through monthly staff meetings.

HRIS

• Maintain all talent acquisition and management processes on Cornerstone, manage HRIS information on Workday, and process incentive staff payroll on Paymaster and provide any support needed on Integra system.

Reporting

• Provide weekly/monthly reports to the HR Manager Talent/ HR Manager Rewards & Business processes on the status of;
• Personnel files; Recruitment; Leave; Training; Performance Management; Benefit; Payroll; and Employee relations issues.

Qualifications

• A Bachelor’s degree in Human Resources Management, or Business Administration; An alternate  Bachelor’s degree with a PGD in Human Resources Management is also acceptable
• At least 5 years continuous practice in a similar position, with at least 3 in a supervisory position
• Certified as a HR practitioner as per IHRM Act
• Similar experience with an INGO will be an added advantage

Knowledge

• Demonstrated knowledge of the National Labour requirements – Employment Act, WIBA, OSHA, NITA, RBA, NHIF, NSSF, PAYE
• A good understanding of compensation and benefits strategies
• Above average competency with MS Office Suite
• Experience in use of payroll packages

Demonstrated skills in:

• Supervision of staff; Team Building; Organization; Time Management; Excellent Verbal and Written Communication in English; Analytical reasoning; Conflict resolution; Positive Interpersonal interactions; Negotiation; Report Writing and Cultural and Diversity Sensitivity

Demonstrated Ability to:

• Work independently
• Work within tight deadlines
• Work within a multicultural, multi-ethnic environment
• Manage a project
• Exercise flexibility in the role to accomplish goals
• Work in a climatically challenging environment
• Work in a conflict/post-conflict environment is an added advantage.

Job Overview/Summary: 
 
The Support Team - Process Development Intern will serve as a key source of support to the GREWS department based in Nairobi. The position is focused on operational process improvement activities. The internship involves working closely with the operations teams in documenting and implementing process/system improvements initiatives. The role holder will be responsible to track and maintain the metrics of assigned processes.  The successful candidate should have an eye for detail to achieve process goals, actively seeks to understand IRC’s core values and translates those into everyday practices.
 
Essential Job Functions: 

• Plan and implement business process improvement projects focused on improving the effectiveness and efficiency of I-Hub’s operational processes
• Meets with department representatives to discuss cross-department initiatives and facilitates the discussion of potential solutions for areas of inefficiency
• Facilitates working group sessions throughout all phases of the operational process. Monitors, documents, and presents process improvements arears
• Works with the Support and Operations team to ensure the content of the I-Hub Operations Manual are being consistently supported.
• Calendar management, including scheduling and organizing meetings/workshops when required.
• Provide administrative support on an as needed basis
• Support other activities as requested.

Job Requirements: 
 
Education: 

• Required: Bachelor’s degree in business or process management, and other relevant disciplines.

 Work Experience: 

• Experience in developing process simulations
• Experience in writing and editing reports, creating presentations, and basic graphic design knowledge.
• Detailed knowledge of process management software

Demonstrated Skills and Competencies:

• Strong communication and interpersonal skills: ability to work effectively across and within a large, complex non-profit organization, both laterally and vertically, and diplomatically communicate with a variety of people in a multi-cultural environment.
• Excellent organizational skills: the ability to work independently in a fast-paced, detail-oriented environment and efficiently organize the workflow of a fast-paced team. 
• Proven attention to details: the ability to track and process multiple details simultaneously and accurately.
• Solid writing and editing skills: the ability to draft and edit professional documents and correspondences
• Strong visual skills: the ability to assist with preparation of charts and graphs in Excel and PowerPoint.
• Flexible work attitude: the ability to work productively in a team environment and independently.
• Trustworthy with an ability in maintaining confidential information.
• Strong computer skills: ability to work effectively and accurately with MS Outlook, Word, Excel, PowerPoint, and to adapt to new applications