ESSENTIAL FUNCTIONS:

FUNDING RESPONSIBILITIES

• Designs and implements creative and comprehensive outreach, solicitation and management strategies for new and prospective donors in Africa.
• In coordination with the Institutional Development department, conducts research to identify new funding opportunities and develop fundraising strategies in line with the programmatic needs for the region.
• Coordinates and supports the development of high-quality proposals for new initiatives and for multi-year funding for country programs that may require implementation of long-term projects.
• Manages the development of calls for applications to secure funding from new donors through coordinating preparation of letters of interest, concept notes and proposals.

GRANT MANAGEMENT

• Ensures a high-quality grants management cycle; in coordination with the Budget & Fiscal Compliance (BFC) team at HQ, oversees the efficiency, quality and smooth running of the entire grants management cycle, harmonizing approaches and ensuring adequate feedback is provided for the continued development of grants function.
• In coordination with the BFC team at HQ, advises country offices on donor-related issues/trends and delivers trainings on donor rules.
• Works closely with country program and finance teams on project design, development of consistency and compelling cases for funding in adherence with donor/HIAS guidelines.
• Develops materials for regular communication with funders and prospects, and as requested by other departments.
• Regularly interfaces with different departments at HIAS to ensure consistency and coordination throughout proposal writing and submission processes.
• Contributes to the continuous improvement of HIAS’ internal grant management systems.

NETWORKING, PARTNERSHIPS & COORDINATION

• Cultivates and deepens relationships with public and private donors and other major funding prospects to diversify HIAS revenue streams in Africa.
• Represents HIAS at donor and other funding forums at the regional and country office level.
• Participates in outreach and in-person meetings with new and potential donors to increase the profile of HIAS programs and its funding portfolio.
• Maintains familiarity of specific financial and in-kind opportunity trends within donor, corporate and individual funding mechanisms that align with HIAS’ priorities.
• Builds and grows HIAS’ network of relationships that support program-related development opportunities with new donors.

QUALIFICATIONS & REQUIREMENTS:

• Undergraduate degree in Social Sciences, International Development or related field required; related graduate degree preferred.
• 4-6 years of relevant experience in fundraising, program design, development and management in the humanitarian sector, preferably within refugee protection.
• English and French fluency are required.
• Relevant project management experience in the humanitarian sector and experience working with humanitarian and development donors.
• Skills and experience in report and proposal writing.
• Persistent and firm in the commitment to strengthen quality, ensure compliance and manage risk.
• Strong analytical skills (data and financial).
• A team player, with strong communication, coordination and interpersonal skills; aware of the importance of being service-minded in support to the field.
• Good understanding of Refugee Rights Framework and knowledge of donor rules and regulations.
• Ability to mediate in high-stress scenarios with competing interest; flexible and team-oriented, able to handle intense work pressure, tight deadlines and ad hoc demands.
• Flexibility, adaptability, ability and willingness to operate independently in remote and potentially hazardous environments for extended periods, involving travel up to 20% of the time within the area of operations.

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ESSENTIAL FUNCTIONS:

• Leads advocacy and communications efforts in the region with humanitarian partners and other relevant stakeholders in relation to refugee and humanitarian priorities, and frequently participates in humanitarian communications working groups.
• Provides oversight on implementation of advocacy initiatives in country offices and monitors the fulfillment of the objectives in line with the broader strategic vision for the organization.
• Supports in the development of strategic plans for the country offices; ensures cohesion of strategic plans and approaches across the team.
• Builds partnerships and coordinates work with other networks and allies in the humanitarian and human rights field in Africa and beyond, to maximize the chance of securing advocacy wins.
• Represents HIAS in advocacy-related working groups and networks in Africa, and feeds into advocacy conducted by HIAS headquarters on Africa-related refugee response.
• Coordinates closely with counterparts in HIAS’ headquarters covering international communications and advocacy in the implementation of strategies implemented in HIAS’ operations in Africa.
• Coordinates the compilation of stories, pictures and videos covering HIAS’ humanitarian and emergency response activities for communication and advocacy purposes.
• Drafts and produces country office annual reports, brochures and promotional materials showcasing advocacy recommendations, programs and other relevant communications for visibility, including relevant social media.
• Drafts communications sections of reports and proposals to existing and prospective donors.
• Supports country offices in development and management of budgets that support communications and advocacy activities.
• Guides relevant country office communications focal points on compliance to various or emerging donor communications requirements.
• Trains and provides oversight on the development of content for HIAS Chad’s and HIAS Kenya’s social media channels.
• Supports in organizing media outreach within the country offices and leads on regional media outlets by arranging for media contacts, press briefings and interviews; provides talking points and other materials as needed for colleagues.
• Performs other duties assigned by the Regional Director, Africa & Eurasia.

QUALIFICATIONS & REQUIREMENTS:

• Undergraduate degree in Communications, Public Relations or International Relations.
• 3-5 years of experience in communications and advocacy in Africa.
• English and French fluency are required.
• Working experience in an international humanitarian NGO.
• Strong background in humanitarian and/or refugee-related advocacy in Africa.
• Understanding and commitment to the values of HIAS.
• Experience managing social media for an NGO.
• Basic graphic design skills; video and photo editing experience preferred.
• Enthusiasm to learn new communications and advocacy skills.
• Flexibility to travel up to 20% of the time.
• Excellent communication skills.
• Ability to work in a team and independently, take initiative, prioritize competing tasks and meet deadlines in a fast-paced environment.