Responsibilities

B2C Clients

• Respond to all incoming calls, Email and WhatsApp messaging for potential and active clients for both B2C Raising all invoices for all incoming registration forms from potential clients;
• Follow up on raised invoice by calling the client/ sending Email/ WhatsApp to discuss mode of payment, negotiate terms of payment and expected date of payment;
• Book Introductory and Orientation zoom sessions for the academic team and the BDM supervisor
• Receipt incoming payment while updating receipted invoices;
• Prepare admission letter for the participants who may require the same.
• Prompt reminders for payment and registrations;
• Update the CRM and Strong Leads Excel Sheet.

B2B

• Build up on the B2B database.
• Setting up partnership/collaboration meetings on behalf of the Partnerships Lead &b Advisor
• Establishing leads for potential partners with the line cluster groups.
• Sending Emails for invitations to potential B2B Clients

Workshops and Training

• Sending Communication/invitation through Email/WhatsApp to clients on the upcoming training worships and conferences;
• Preparing and Sending invoices and follow up on upcoming training workshop and conferences;
• Requesting for competitive quotation for conference facilities and accommodations for onsite workshops and training;  
• Attending Potential workshops and conferences to establish networks and potential partners;
• Update the CRM and Strong Leads Excel Sheet.
• Any other Administrative task that maybe assigned to me by the manager.

Qualifications

• Bachelor’s degree in Business Management, Sales and Marketing and other related field.
• Humanitarian sector experience is an added experience.
• Experience in an academic institution is an added advantage.
• Good understanding of Microsoft Office
• Excellent Communication skills – both verbal and written skills.
• Have a business acumen.

Key Responsibilities 

Accounts ​

• Maintaining accounts independently.
• Entering general accounting transactions on a day-to-day basis such as invoices, purchase orders, official receipts, and payment vouchers in a computerized accounting system.
• Knowledge of preparing cash flow statements.
• Maintain fixed asset register.
• Prepare payroll and know about social security tax, income tax, and other applicable tax rules.
• Maintain the general ledger.
• Prepare bank reconciliation statement.
• Maintain and organize the necessary records/files to support transactions related to the area of assignment.
• Should be good at drafting letters.
• Liaise with banks, auditors, and other governmental bodies.

Office Admin ​

• Handles incoming and outgoing calls (receive calls, screens, and routes).
• Meet and greet clients and visitors.
• Receives incoming documents, and distributes them to the concerned person.
• Set up and coordinate meetings.
• Maintain hard copy and electronic filing system for Admin files ​and legal documents relating to office operations.
• Maintains and updates the directory of company contacts.
• Maintain a pool of suppliers for print material reproduction, courier services, etc.​
• Liaise with the corporate services department for office operations ​(e.g. trade licenses, office leasing, telephone registration, etc.).​
• Book and keep records of the company’s subscriptions and office. ​
• Vendors report and paperwork for sales, admin, and accounts departments.
• Delivery coordination.
• Payment follow-ups. 

Key Qualifications

• Degree in Finance/Accounting or related field. 
• At least 4 years of experience in a busy and fast-paced environment.
• Humanitarian sector experience is an added experience.
• Must be conversant with QuickBooks.
• Experience in an academic institution is an added advantage.
• Must have excellent interpersonal skills and the ability to work in a team.
• Must have attention to detail.
• Ability to multi-task and get things done to completion. Able to meet strict deadlines.

Key Responsibilities

• Develop expertise in operation and maintenance of RIM Systems. 
• Provide technical support, oversight of machine maintenance, provision of ongoing supplies of PU and accessories to customers
• Coordinate mobile factory rentals and block fabrication projects.
• Coordinate supply chain, logistics and customs. 
• Conduct training, offer and coordinate technical support. 
• Ensure safety in the operation and handling of the system and chemicals.
• Develop an expertise incorporating blocks into Kenya construction methods, applicable building codes, technical specifications engineering details. 
• Offer construction support as required.
• Interface with structural engineers, architects, contractors and agencies.
• Provide support to sales team by performing project drawing reviews, quantity estimates, expense and pricing estimates.
• Under the direction of the General Manager, provide support to the sales team, to the network of dealers, customers and owner/operators. 

Skills & Qualifications

• University Degree in civil engineering or similar degree 
• At least 5 years of experience in the industry. 
• Experience in the affordable housing sector and social enterprise is a plus.
• Technical aptitude sufficient to become expert in ICF technology and applications.
• Strong analytical and problem-solving skills.
• Basic understanding of engineering concepts in construction and mechanical devices. Ability to apply these to real problems and projects, and courage to be immersed in details and finding creative solutions.
• Comfortable working in a start-up environment, that requires some degree of self-initiative and direction.
• Understanding of the affordable housing sector, both rural and urban, in Kenya.
• Proficient English and local languages, computer skills,
• ability to write and to create documents. 
• Ability to communicate effectively at all levels and audiences. 
• Must be willing to travel
• Must have a valid driver’s license and passport
• Male candidates are encouraged to apply

Key Responsibilities 

Sales, Distributors and Budget Management

• Managing daily calls to customers (stockists, on trade outlets, off trade outlets) to verify and develop product sales.
• Ensuring new customers are being developed.
• Managing a sales development budget with customers in the area.
• Managing the successful implementation and execution of the promotions according to the plan.
• Scheduling weekly business review meetings with the distributors to discuss sales targets, marketing ideas and tools, problems etc.
• Controlling individual Travel and Entertainment budget within the set limits.
• Controlling sales development budget for your area or outlets.

Management Reporting and Communication.

• Filing minutes of meetings with detailed action plans copying all respective parties involved.
• Liaising with the Marketing Manager and Sales Manager on a weekly basis
• Recording daily sales activity on daily dashboard with a weekly summary for the Sales Manager.
• Preparing ad hoc reports where requested by the Management regarding sales, displays, promotions etc.
• Collating of documentation required for opening of new accounts (liquor licenses, ID, Documents etc).
• Liaising with respective Area Managers regularly to identify monthly and quarterly promotional cycles and appraising their success.
• Identifying key competitor activity and strategy such as new product launches, activations and promotions in the area for sharing with the Sales Manager.
• Proposing ideas and opportunities that could be available to challenge the competitors’ activities with consideration to the financial implications and reputation of PRK.
• Identifying, developing and communicating risk management plans for your area.

Requirements 

• Qualification:  Bachelor’s Degree in any relevant field
• Min 3-5 year’s FMCG experience.
• IT Skills: Conversant with using Microsoft Excel, PowerPoint, as well as Sales system.
• Valid Kenyan driving license.
• Knowledge of international spirits and wines is a plus.
• A passionate, self-confident individual that is professional and result driven.
• Strong integrity and ability to work within a team.
• Trendy, fashionable and well groomed.
• Able to work independently within set parameters.
• Good negotiation and customer relationship management skills.
• Good interpersonal skills both with internal and external relationships.
• Great oral and written communication skills.
• Good at planning and organizing to ensure priority task management.