REF: HRO/10/22

Key Responsibilities

• Plan, organize and implement human resources strategies and objectives; coordinate and integrate all HR activities toward the achievement of established Sacco goals and objectives.
• Translate strategy into actionable goals for performance and growth helping to implement organization-wide goal setting, performance management, and annual operating plan.
• Oversee Sacco’s employee relations to ensure productivity, building a highly inclusive culture for team members to thrive and attain outcomes.
• Adhere to state, regulatory authority and Sacco business policies requirements on HR, enforcing compliance and taking action when necessary.
• Monitor performance with tracking and establish corrective measures as needed, and prepare detailed reports, both current and forecasting.
• Overseeing recruitment of personnel, including writing and placing job advertisements.
• Conducting new employee orientations and employee relations counseling.
• Develop, implement and manage staff performance and professional development plan that aligns with Sacco’s mission, vision and objectives and drives high performance.
• Ensure effective recruiting, onboarding, professional development, performance management, and retention and overseeing exit interviews.
• Develop and implement the HR Resource Plan and Human resource development Plan.
• Maintaining department records and reports.
• Recommending new policies, approaches, and procedures.
• Manage day-to-day office operations; oversee and coordinate overall office activities and provide administrative support to the executive leadership.
• Actively cross-sell the Sacco products and services to clients.
• Report on a monthly basis, employee-related issues and advice the C.E.O. on a quarterly basis.
• Assist colleagues through the contribution of technical opinions and analysis to solve issues.
• Endeavor to be a team player through work collaborations, sharing of new business ideas and mentoring new team members.
• Oversee the performance management system – performance reviews, and analysis.
• Coaching and Mentorship of staff, including staff welfare.
• Talent acquisition, talent management and Talent Retention.

Qualifications

• Bachelor’s Degree in Human Resources Management or related degree from a recognized University.
• Professional Certification for Human Resource Managers by a professional body (IHRM).
• Must be a Bonafide member of IHRM.
• Diploma in Co-operative Management (Just added advantage).
• At least 12 years of working experience in administrative and HR procedures and business systems experience in a financial institution. With at least 5years of experience at the Supervisory level or above
• Solid understanding of employment regulations and Laws.
• A Master’s degree is an added advantage.
• Other professional qualifications are an added advantage e.g. CPS, ACCA, CISA etc.
• Minimum KCSE C+ mean grade.

Key Skills and Competencies

Essential knowledge/skills required:

• Outstanding organizational and leadership abilities.
• Strong acumen in human resource matters.
• Report writing and presentation skills.
• Proficient in advanced Microsoft office suite skills.
• A solid grasp of data analysis and performance metrics.
• Current understanding of Sacco business and human resource affairs.
• High level of professionalism and integrity.

Desirable knowledge/skills required:

• Strong communication and interpersonal skills.
• Assignment planning and project management skills.
• Good personal judgment and maturity.
• Self-confident and motivated.
• Sensitive to cultural diversity.
• Initiative and innovation.

REF: AI/10/22

Key Responsibilities

• Determining internal audit scope for the Sacco and developing annual plans.
• Assist in the Preparation of a comprehensive audit plan for the Sacco as regards the nature, extent and timing of the audit activities.
• Checking the internal controls of the Sacco and gauging their strengths and weaknesses.
• Recommending changes on how the Sacco is working so as to have the internal controls in place to safeguard the Sacco assets.
• Checking the societies’ operations efficiency and effectiveness and recommending changes in areas, which are inefficient and ineffective.
• Checking the costs as per the vote and the suitability of such expenditure.
• Performing duties, which would require investigations, or other ad hoc duties such as quantifying losses for court cases.
• Co-operate with external auditors on matters regarding internal control and any other matters arising from their work.
• Checking the loans paid to ascertain that the society’s relevant policies and procedures are followed.
• Checking monthly and final financial statements to ascertain their accuracy and completeness.
• Perform and control the full audit cycle including risk management and control management over operations’ effectiveness, financial reliability and compliance with all applicable directives and regulations.
• Obtain, analyze and evaluate accounting documentation, previous reports, data, flowcharts etc.
• Prepare and present reports that reflect the audit’s results and document process.
• Act as an objective source of independent advice to ensure validity, legality and goal achievement.
• Identify loopholes and recommend risk aversion measures and cost saving.
• Maintain open communication with management and the audit committee
• Document process and prepare audit findings memorandum
• Conduct follow-up audits to monitor management’s interventions
• Engage in continuous knowledge development regarding the sector’s rules, regulations, best practices, tools, techniques, and performance standards.
• Checking the information system controls and ease and suitability of use by the society staff and recommend necessary measures to be undertaken to ensure its profitable use.
• Maintain working relationships and enforce SLAs within departments to ensure timely communication and delivery of service to customers.
• Continuously seek professional training to enhance the quality of work.
• Assist colleagues through the contribution of technical opinions and analysis to solve issues.
• Endeavor to be a team player through work collaborations, sharing of new business ideas and mentoring new team members.

Qualifications

• Bachelor’s Degree in Finance & Accounting or related degree from a recognized University.
• Must-Have CPA or ACCA qualifications.
• Must be a Bonafide member of the Institute of Internal Auditors (IIA) or ICPAK.
• Must have Certification in Risk Management & Systems Audit from a reputable body.
• Professional certification in Internal auditing from a reputable body like (IIA) is an added advantage.
• Proven 5 years of related work experience in a financial institution is an added advantage
• Experience with an organization implementing ISO 9001:2015, Quality Management System Standard is an added advantage.
• Minimum KCSE C+ mean grade.
• A Master’s degree is an added advantage.
• Other professional qualifications are an added advantage.

Key Skills and Competencies

Essential Knowledge/Skills Required:

• Outstanding organizational and leadership abilities
• Advanced computer skills in MS Office, accounting software and databases
• Proven knowledge of auditing standards and procedures, laws, rules, and regulations
• Attention to detail and excellent analytical skills
• Sound independent judgment
• Aptitude in decision-making and problem-solving
• Report writing and presentation skills
• A solid grasp of data analysis and performance metrics
• Current information on the Sacco’s business and financial affairs
• High level of professionalism and integrity

Desirable Knowledge/Skills and Experience Required:

• Ability to manipulate large amounts of data and compile detailed reports
• Strong communication and interpersonal skills
• Assignment planning and project management skills
• Good personal judgment
• Self-confident and motivated 
• Initiative and innovation

REF: RDM/10/22

Key Responsibilities

• Plan, organize and implement records management systems and objectives.
• Coordinate and integrate records management activities toward the achievement of established Sacco goals and objectives.
• Developing, maintaining, verifying and evaluating existing records systems.
• Establishing new records management systems.
• Overseeing the switch from paper to electronic record-keeping.
• Dealing with enquiries and requests for information from both internal and external clients.
• Ensuring that financial, legal or administrative requirements and regulations are complied with.
• Ensuring that data within the Sacco is protected.
• classifying and indexing records and destroying or archiving finished data/records.
• Ensuring that records are easily accessible when needed.
• Providing training to staff who require access or have responsibility for maintaining records.
• Actively cross-sell the Sacco products and services to clients.
• Creation of, and support of, performance management systems to the department that links both qualitative and quantitative key performance indicators to the outcomes of the Sacco.
• Maintain working relationships and enforce SLAs with departments to ensure timely communication and delivery of service to customers.
• Continuously seek professional training to enhance the quality of work performance.
• Assist colleagues through the contribution of technical opinions and analysis to solve issues.
• Endeavour to be a team player through work collaborations, sharing of new business ideas and mentoring new team members.

Qualifications

• Bachelor’s degree in Information Science, Data Management, or related degree from a recognized University.
• Professional certification in records and archives management.
• A Master’s degree is an added advantage.
• Other professional qualifications like CPA or CS are an added advantage.
• Proven 5 years related work experience preferably with Deposit Taking Sacco
• Provable 3 years of work experience in a firm or Sacco using Document Management Systems (DMS).
• Minimum KCSE C+ mean grade.
• Affiliate of a professional body like Kenya Association of Records Managers and Archivists (KARMA).

Key Skills and Competencies

Essential Knowledge/Skills Required:

• Outstanding organizational skills
• Records management skills
• Proficient advanced Microsoft office suite skills
• Current Sacco business and financial affairs
• High level of professionalism and integrity

Desirable Knowledge/Skills Required:

• Strong communication and interpersonal skills
• Assignment planning and project management skills
• Good personal judgement
• Self-confident and motivated 
• Initiative and innovation