Duties and Responsibilities

• To inspect raw materials, in-process, and final products in a timely manner.
• Interpret customer specifications and artworks, directly provide guidance to shop floor staff to ensure all requirements and job characteristics are understood and approved to ensure jobs meet specification.
• Maintain accurate records of all completed inspections.
• Manage and maintain customer relationships by addressing and ensuring timely closure of any arising customer complaints and /or concerns related to Quality.
• Support the continuous evaluation of existing quality control and assurance inspection methods and procedures and recommend the relevant corrective actions for improvements where necessary
• Document and report any work or process not conforming to specified requirements; initiate corrective action reports where applicable.
• Track compliance of material conformance reports to specifications and ensuring safe practices are being always maintained.
• Represent Quality Department in continuous improvements activities and projects; support the development and implementation of new internal quality specifications to ensure compliance to company, customer and regulatory requirements.
• Support the training efforts of the operational staff on new quality checks, processes and ensure proper documentation of the respective processes.
• Support the QA & QC manager in monitoring and measuring the process health of quality control against production performance.
• Ensure adherence to laid out processes and standard Operating Procedures (SOPs)
• Ensure adherence to all Chrome policies and procedures, HR policy, safety standard practices and procedures and internal authorization processes.

Key Outputs –Deliverables

• Ensure products passed at the sorting table have no defects e.g. Scum, misprint, mis-registration, ghost images, etc
• Ensure whatever is to be dispatched is as per the work instructions.
• Customer Satisfaction- Ensure whatever moves to the next step is as per the customer requirements thus decreasing customer return ration and customer complaints.
• Health & Safety- Ensure safety standard compliance to minimize/control occurrence of health and safety incidents.
• Reporting excellence.

Key Requirements and Skills

• Diploma in Quality or any Technical Course
• Quality Assurance & control related Certification is an added advantage
• Proficiency in MS Office Suite and Management Systems
• 2+ years in Quality Control environment in a printing company
• ISO experience is an added advantage.
• Demonstrate knowledge of printing.
• Ability to multitask in a fast paced, deadline-oriented environment to ensure delivery requirements while exceeding customer expectations.
• Excellent attention to detail with excellent organizational skills
• Excellent written and verbal communication skills.

DUTIES AND RESPONSIBILITIES

• Detail checking of cash book entries & vouchers /supporting also physical verification of cash & sign off
• Accounting for all purchases and returns ensuring they are fully supported by the relevant documents and duly approved.
• Accounting for all expenses invoices ensuring they are fully supported by the relevant documents and duly approved.
• Monthly Vendor accounts reconciliation and balance confirmations & ensure the reconciliations are signed off by your supervisor.
• Stock reconciliation of the physical stock to the system stocks, Variance reporting and recommendation of corrective measures and ensuring such corrective measures are undertaken/Implemented on timely basis.
• Accurately and timely Stock valuation of both raw materials, WIP finished goods (if any) & reporting.
• Creating of new Suppliers accounts in ERP ensuring all the relevant information is captured correctly.
• Creating new GLs accounts in ERP ensuring all the relevant information is captured correctly & only on approval by your supervisor.
• Monthly cut off journals that must be fully supported, serially numbered, serially filed & approved by your supervisor.
• Develop, implement and or constant review of the best accounts payable procedures in line with the company policy safeguarding the company’s financial data and resources.
• Ensure proper filing & archiving of all relevant accounting documents in a manner that they can be retrieved easily.
• Maintain an accurate & up to date accounts payable Ledger including contact details, KRA PIN, credit limit in days & amount.
• Monthly accounting for accruals and prepayments and reconciliation of the accounts.
• Audit Schedule - Facilitate financial Audit process by maintaining audit schedules for all GL accounts under code 5 & 6 ensuring they are accurate in all aspects & they agree with the YTD TB & Aged creditors agrees with the TB.
• Facilitate the VAT filing process by responding to purchases related queries.
• Maintain an updated fixed asset schedule, Fixed asset file & accounting deprecation on a timely basis.         
• Swift response to Audit Queries including documents retrieval.

KEY REQUIREMENTS AND SKILLS

• Bachelor’s degree preferably in business or related field;
• Relevant professional qualification CPA /ACCA - 1V
• CPA K will be equivalent of all2 years of practical accounting experience;
• Good financial skills and conversant with financial reporting standards like IFRS, IAS and Kenyan Tax laws;
• IT savvy and a with exceptional Microsoft Excel skills to analyze and interpret data;
• Good analytical ability and numerical skills;
• Demonstrate a high degree of sensitivity, confidentiality when dealing with internal and external customers;
• A go-getter, results oriented with excellent communication and presentation skills;
• Have a high sense of accuracy and attention for detail;
• Ability to meet deadlines and observe monthly cut off
• Be objective, creative & innovative
• Have good problem analysis and reporting skills; and
• Highest level of personal and professional integrity