Duties & responsibilities

• Provide oversight over AATF Kenya office administrative operations i.e., Office management, Inventory & Asset management, transport & travel, facilities, and utilities etc.
• Facilitate issuance and renewal of re-entry permits registration of motor vehicles for AATF and internationally recruited staff, acquisition, and renewal of their diplomatic identity cards
• Develop innovative and efficient ways of administrative operations with a focus on cost cutting
• Ensure efficient operation of fleet management system, maintenance of vehicles. Ensure safe custody of and transport related records and vehicle registration documentation
• Coordinate transport management by providing fuel and vehicle maintenance analysis and approval of the taxi invoices

Required Qualifications

• University degree in business related field or relevant business studies
• Minimum of 5 years’ experience in a similar capacity.

Key skills & competencies

• Experience working in a busy office especially with an international organization
• Proficiency in both written and spoken English and Kiswahili
• A broad variety of administrative and office management skills
• Trustworthy with a track record of impeccable integrity
• Excellent interpersonal and communication skills with pleasant and outgoing personality

Functions / Key Results Expected

• Develop and implement best agronomic practices for both early generation seed (EGS) and certified seed production that include improved tillage, rotation, irrigation, fertilization, control of weeds, pests, and diseases, harvesting, cleaning, conditioning, seed treatment, and storage.
• Coordinate and document periodic agronomic training activities for seed producers (breeder, foundation and certified) across project countries and ensure that seed growers are adequately trained on all agronomic requirements for the cultivation of AATF’s transgenic products. Share training logs with AATF Stewardship Manager quarterly.
• Track, verify, document, and report seed growers’ complaints on AATF products for remedial actions to be taken. Ensure that every recorded complaint is followed up. Make a quarterly summary of complaints and remedial actions.
• Track, verify, document, and report any incidence related to AATF transgenic products at seed production levels. Follow up on all incidents by documenting the incident containment actions, root cause analyses (when relevant), communications and corrective actions. Report each incident related to the technology performance to the AATF Stewardship Unit.
• Conduct field visits and audits with seed growers and compile relevant compliance reports. In liaison with the Stewardship Manager, set the annual number of visits and audits and ensure that a representative audit distribution is planned across the country. Generate the individual and annual summary audit reports.
• Ensure timely engagement, foster transparency, and best agronomic practices among all relevant stakeholders involved in AATF transgenic seed production.

Competencies

• A good understanding of agricultural biotechnology socio-political and regulatory environments in SSA.
• Ability to coordinate, manage and inspire a diverse group of skilled professionals to work as a team to deliver the project’s mandate efficiently and cost-effectively.
• Excellent high-level networking skills and ability to build and sustain relationships with key partners, especially high-level policymakers and economic elites with a vested interest in cowpea and maize value chains.
• Demonstrable high-level policy and grassroots advocacy and communication skills.
• Demonstrated ability to successfully establish and manage field agronomic activities.
• Strong organisational skills with the ability to plan and prioritize work activities to meet the project’s goals and objectives.
• Excellent technical report writing and presentation skills.

 Recruitment Qualifications

Education:    At least a Master’s degree or equivalent in Agronomy or related discipline from a recognised University
Experience:    At least 5 years of relevant experience and sound knowledge in field agronomy and agricultural research and development with a reputed private or public sector entity, preferably in Africa.Sound knowledge and experience in irrigation agronomy for field crop production.Experience in seed production, seed processing and seed distribution. Quality Management Systems in seed production, knowledge of ISO is an added advantage.Good understanding of the SSA agricultural biotechnology socio-political and policy environments.
Language Requirements:    Fluency in written and spoken English. A working knowledge of a 2nd language – French would be an added advantage