ROLE PURPOSE

The Logistics Officer is overall responsible for providing the supply chain needs/requirements of the project including procuring all program supplies and services, accounting for all assets, managing stock and managing fleet concerns.

KEY AREAS OF ACCOUNTABILITY

Project Delivery

• Accountable for the compliant processing of all procurement of program supplies, office supplies, training materials, training venues, and catering services, among other services according to the Procurement Policy.
• Responsible for safekeeping the hard copies and soft copies of the procurement packages, asset management forms, fleet management forms, warehousing documents, distribution reports, and other pertinent documents relating to the supply.
• Follow up with suppliers e.g. delivery schedules of goods and other procurement-related concerns. This includes coordinating with the suppliers/service providers for efficient delivery and transportation of the goods procured.
• He/she is also responsible for giving feedback from the program staff to the supplier and vice versa.
• Maintain a file or record of suppliers through the Supplier Database, ensuring that they are compliant with Child Safeguarding and Fraud Policies of JRS.
• Ensures proper documentation of all Supply Chain processes.
• Responsible for creating and maintaining the Procurement Tracker for all procurements.
• Issues assets to staff and tracks assets assigned to staff through the Asset Register.
• Oversees fleet concerns that include the daily movement of the program and support staff, observance of safety & security protocols.
• Management of drivers, and submission of the monthly Fleet Analysis.
• Responsible for keeping track of all supplies received and dispatched through the Warehouse Tracker .
• Assist and accommodate the implementation team in all of the administrative and logistics support needed.

Administration

• Supervise the drivers, security and housekeeping personnel

CORE COMPETENCIES

• Problem solving and decision making- Takes effective, considered and timely decisions by gathering and evaluating relevant information from within or outside the organization.

QUALIFICATIONS AND EXPERIENCE:

• Degree holder in procurement and logistics or related field
• Knowledgeable in Microsoft Word and Excel application
• Experience in handling logistics and procurement
• Effective communication skills, both in written and verbal forms in order to establish effective relationships with a wide range of audiences, including at a geographical distance
• Ability to think and act fast
• High flexibility
• Strong sense of urgency and work ethic
• Resourceful and focuses on the solution rather than the problem
• Can tolerate working under ambiguous circumstances and sometimes difficult situations
• Valid clean Driving License

ROLE PURPOSE

The Digital Learning Site Officer (DLSO) is responsible for working with the Pathfinder Coordinator in overseeing the students involved in the Southern New Hampshire University (SNHU) AS/BA Program that was launched in November 2019.

Students in the SNHU AS/BA program are required to complete internships in established organizations and complete capstone projects to demonstrate their learned skills. The DLSO plays a significant role in the students’ internship and capstone initiatives. The DLSO serves as a key interlocutor between students and potential employers and provides students with necessary trainings and opportunities to secure internships in established organizations.

The DLSO ensures the provision of internship proposals and feedback to the JRS education team.

KEY AREAS OF ACCOUNTABILITY

General oversight of the program, students, and staff:

• Being present at Nairobi’s JRS’s Learning Center from 8:30-5:30 Monday-Friday, except when working out of office on internship and employment acquisition and advocacy
• Supervising the Academic coaches and providing guidance and feedback on their work and programs with the students
• Running weekly meetings with the students, and leading mini-workshops, check-ins, and team building activities Securing internship and employment opportunities for students and advocating for refugee work permits:
• Tracking student progress and ensuring timely acquisition of internships
• Tracking student internship experience with students and employers
• Networking with companies and businesses to secure internships
• Providing students with professional development workshops and opportunities to help ensure they are internship and employment-ready
• Researching employment restrictions for refugees in Kenya
• Creating and carrying out an advocacy strategy to encourage the Government of Kenya to allow work permits for graduates

Onboarding new students and tracking student progress:

• Providing guidance to students in the AS and BA admissions process and liaising with SNHU and JRS Kenya on requirements and submissions
• Tracking student progress on the Power BI system
• Flagging students falling below minimum scholarship requirements and developing action plans with these students
• Downloading course content and liaising with the IT department to distribute course content to students

Qualifications

• Bachelor’s degree in Business Administration BBIT or Education.
• Must be highly proactive in communicating locally and internationally with students, on-site members, supervisors, faculty, and JRS staff
• Must have high expectations of quality and be very detail-oriented
• Strong problem-solving skills and a mind for innovation
• Highly proactive management and coordination skills, ensuring effective and efficient workflow
• Must have excellent computer skills and be fluent with a variety of online educational resources
• Ability to work in a multi-cultural/global office across different departments
• Excellent interpersonal, leadership, and management skills
• Proficiency with MS Office, Google Calendar, and other relevant Google apps
• Familiarity with online work tools and project management software is preferred
• Critical and contextual thinking skills
• Strong time management and self-direction skills set
• Ability to work in an open office environment
• Flexibility, resilience to stress and ability to work under high pressure
• Excellent organizational skills and event planning experience
• Experience in teaching or conducting workshops
• Experience in advocacy and networking