Summary
Date Posted: Thursday, March 31, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
IOM is committed to a diverse and inclusive environment. Internal and External candidates are eligible to apply to this vacancy. Female candidates are encouraged to apply.

Responsibilities and Accountabilities
• Perform all the necessary data processing activities of the Regional Data and
• Mobile Units, such as: entering biodata of the applicants in the appropriate platform; filing (printing, scanning, photocopying) of medical forms, consent forms and other necessary documents.
• Receive all completed medical examination forms, x-rays and other documents from Country Offices or Panel Physicians while updating the reception of the same in the database and forward for quality check before clearance, if applicable.
• Prepare, sort and package medical files and other documents during mobile migration health assessment missions where such mobile units are available.
• File incoming/outgoing letters, reports, memoranda, emails faxes as well as IOM documents and forms related to IOM medical issues.
• Ensuring attachment of Covid-19 certificates for departing refugees and following up with all locations with departures to ensure all are attached.
• Supporting Medical movement coordinator with following up on PDMS data.
• Data entry of Canada files for Djibouti and any other locations that may need help.
• Data cleaning of pending CAN REF/AUS REF/V93 in the region.
• Create, update, and maintain a register of all TB cases in the region (both DOT cases and referrals).
• Create, update, and maintain a register of all psychiatry cases referrals to update management and partners.
• Perform other duties as may be assigned.

Core values and Competencies
• Inclusion & Respect for Diversity
• Shows respect and sensitivity towards gender, culture, ethnicity, religion, sexual orientation, political conviction, and other differences.
• Encourage the inclusion of all team members and stakeholders while demonstrating the ability to work constructively with people of different backgrounds and orientations.
• Promotes the benefits of diversity, values diverse points of view and demonstrate this in daily work and decision making.
• Challenges prejudice, biases and intolerance in the workplace.
• Integrity & Transparency
• Upholds and promotes the Standards of Conduct and Unified Staff Regulations and Rules.
• Delivers on commitments, manages the organization’s resources reliably and sustainably.
• Embraces and encourages transparency, balancing this with the need for discretion and confidentiality as appropriate.
• Maintains impartiality and takes prompt action in cases of unprofessional or unethical behavior.
• Does not abuse one’s position and acts without consideration of personal gain. Is motivated by professional rather than personal concerns.
• Professionalism
• Demonstrates professional competence and mastery of subject matter and willingness to improve knowledge and skills.
• Seeks to raise professional standards in self and others through daily work and activities.
• Adapts quickly to change and is decisive and versatile in face of uncertainty.
• Shows self-control and persistence when faced with difficult problems and remains calm in stressful situations.
• Is conscientious and efficient in meeting commitments, observing deadlines and achieving results.
• Teamwork
• Establishes strong relationships with colleagues and partners; relates well to people at all levels.
• Is fully aware of the team purpose, respects and understands individual and collective responsibilities.
• Willingly puts in extra effort without being asked and adopts a “hands-on” approach whenever necessary to achieve team objectives.
• Coordinates own work with that of the team to meet agreed priorities and deadlines.
• Delivering Results
• Produces quality results and provides quality services to clients.
• Meets goals and timelines for delivery of products or services.
• Manages time and resources efficiently, monitoring progress and making adjustments as necessary.
• Shows understanding of own role and responsibilities in relation to expected results.
• Managing and Sharing Knowledge
• Keeps abreast of new developments in own field of competence and creates opportunities for knowledge management initiatives.
• Shares knowledge and learning willingly, and proactively seeks to learn from experience of others.
• Puts new learning into practice and draws on diverse sources of ideas and inspiration.
• Contributes to the identification of improvements to work process and assists in implementing them.
• Accountability
• Accepts personal responsibility for quality and timelines of work.
• Takes ownership of all responsibilities within own role and honours commitments to others and to the organization.
• Operates in compliance with organizational regulations and rules.
• Accepts and gives constructive criticism; acknowledges and corrects mistakes and apply lessons learned for improvement.
• Communication
• Presents information using language and sequence of ideas that is easy for recipients to understand.
• Adapts communication to the recipient’s needs, asks questions to clarify, and exhibits interest in having two-way communication.
• Encourages others to share their views, using active listening to demonstrate openness and to build understanding of different perspectives.
• Listens carefully and genuinely to the views and positions of others, acts on received information.
• Personal development
• The incumbent will acquire technical skills in the areas of medical data management,
• administrative and logistics coordination. The incumbent will gain valuable experience in working in an International multi – cultural environment with an International Organization.

Education and Experience
• Applicants must be between 20 and 36 years of age.
• Currently enrolled in the final academic year undertaking Degree Programme (BS level or equivalent) in Data Science and Analytics, Business Administration, or any related field, or Is currently enrolled in a graduate school programme (undertaking a degree or equivalent), or Can be a graduate of a university or related institution with a Degree in Data
• Science and Analytics, Business Administration, or any related field.
• Pays attention to detail and meets deadlines.
• Demonstrated ability to maintain accuracy and confidentiality in performing responsibilities.
• Ability to work under pressure and with minimum supervision.
• Proficiency in computer skills, especially in MS Office applications (Excel, Outlook, Word etc).

Job Experience: No Requirements

Work Hours: 8

Level of Education: Bachelor Degree

Job application procedure
To apply for this internship, interested and eligible applicants can send their application letters, testimonials and curriculum vitae to the International Organization for Migration (IOM), Human Resources Department at hrnairobi@iom.int. 

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