Vacancy title:
IT Projects Officer

Jobs at:
Savanna

Deadline of this Job:
28th September 2018

Duty Station:
Nairobi, Kenya

Summary
Date Posted: 27th August 2018 , Base Salary: Not Disclosed , Employment Type: Full-Time

About the Company

JOB DETAILS:

Reporting To: IT Reporting Manager
Direct Reports: None
Tenure: Contractual
Role Purpose:Planning, tracking and reporting on IT resources, projects and performance.

Key accountability and decision ownership:

•  Develop and maintain the resource management plan by identifying resource requirements and obtaining commitments from internal, external, and procured sources to complete all project activities.
  
•  Maintain project time estimates in order to determine and define project baseline, schedule.
  
•  Develop a formal and comprehensive resourcing dashboard showing project progress against resource utilization.
  
•  Manage project progress by obtaining data from various sources as project managers, business units, project data repositories, and delivery & engagement managers.
  
•  Onboarding and release of project resources by following appropriate organizational procedures in order to optimize resource utilization.
  
•  Collaborate with the project teams and management to report on projects, performance and resources utilization with periodic reports
  
•  Manage any relevant team and departmental reporting requirements on operations, planning and products delivery.
  
•  Participate in performance management of human resources and evaluation to delivery objectives
  
•  Self-Driven individual with proactivity in responsible execution.
  

Business Competencies

Working with Others

•  Identifies people’s needs, interests and motives to be able to place them in the right projects for better resource and skill utilization.
•  Pro-actively adapts own style and approach to build rapport, and work with others more effectively
  
•  Builds and maintains strong relationships and networks
  Operational Excellence
  
•  Targets effort and resources on high-value, high impact activity
  
•  Focuses on achieving maximum performance and driving continuous improvement
  
•  Thinks about processes and problems cross-functionally and end-to-end
  
•  Uses knowledge of people, technology, process, systems and policy to solve problems
  Creativity and Innovation
  
•  Finds creative ways to exploit opportunities and solve problems
  
•  Takes risks and pushes what is possible
  
•  Experiments with unorthodox approaches
  Business Know How
  
•  Uses data and research to make decisions that are competitively and financially robust
  
•  Balances current and future needs
  
•  Thinks and acts like an owner of the business
  
•  Acts in line with legal, regulatory, professional and ethical standards
  Working with Change
  
•  Responds flexibly to changing situations
  
•  Manages the business and people aspects of change to drive performance
  Project and Program Management
  
•  Schedules activity and identifies resource needs, dependencies and synergies
  
•  Evaluates progress, mitigates risks and addresses issues
  Functional Competencies:
  Working With Partners
  
•  Work closely with PMO office on resource and project planning.
  
•  Work closely with Delivery and Engagement managers on resource and project planning
  
•  Monitors operational performance using tools, systems and working with consultants on site
  IT Projects Officer Qualifications
  
•  Bachelor in Management, Computer Science, IT or Project Management.
  
•  Certificate in project planning/project management expertise or PRINCE 2 or PMP will be an added advantage.
  
•  3 years’ experience as an IT analyst and|or project management in a busy IT environment
  
•  Planning and organization – Perfectionist.
  
•  Experience as a projects team member in a large project preferably an IT project.
  
•  A good understanding of managing projects in a changing business environment.
  
•  Experience in providing administrative and project support.
  

Key performance indicators:
100% adherence to the following:

•  Management of record of all 200+ departmental projects and detailed status
  
•  Management of people resourcing of 200+ team members
  
•  Management of resources distribution across delivery streams as relates to the business.
  
•  Production of statistical reporting on projects, resources involved, resource workload, project KPIs
  
•  Tracking of team performance KPIs on operations, planning and products delivery.
  
•  Management of Skillset per resource compared their project output from quality and speed prospective
  
•  Production and documentation of resource requirements.
  
•  Production of project staffing management plans and organization charts.
  
•  Assignment of roles and responsibility assignments for staff- resource matrix.
  
•  Pipeline and capacity management.
  
•  Sharing dash boards weekly showing our progress against project delivery and resource utilization
  
•  Timely identification of resourcing gaps and provide mitigation.
  
•  Table creative modelling techniques for perspectives view on departmental status and projections for performance optimization
  
•  Delivery of performance and development reviews against each staff and recommending data acquisition techniques.