Summary
Date Posted: Thursday, May 05, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
REF: PU/ADV/02/04/2022
This is an entry position to this cadre and appointment is on temporary or permanent terms or on a two (2) year renewable performance-based contract depending on age, citizenship and any other reason.

Academic Qualification
• The candidate must have a mean Grade of C- (minus) at KCSE or equivalent plus a relevant professional certificate from a recognized Institution.
Experience
• At least two years’ experience in clerical work with excellent knowledge of office operations

Key Responsibilities
• File all documents and ensure that there is a filling order and organization for an easy future retrieval.
• Ensure procured office stationery is available for office use by collecting items from the stores
• Deliver to the appropriate departments, letters and others correspondence to facilitate timely response/action
• File letters received and dispatch of files to action officers to update records to confirm current status on a daily basis
• Offer data entry and clerical services to the Human Resource Department
• Trace files on a regular basis that have overstayed in action officers’ office to conform to International Organizational Standards requirement of seven day return policy of files to the registry.
• Arrange files and documents in the Department and ensure neatness of the office
• Ensure all Closed files not in use are archived
• Prepare summaries and data for further analysis and decision making
• Liaise with the Human Resource Assistants in utilization of office appliances such as photocopier, printers and computers to assist in the efficient operation of departmental activities on a daily basis

Skills and Competencies
• Computer literacy
• Knowledge of clerical, operational or customer service skills acquired through education, experience or on the job training
• Communication skills.
• Interpersonal skills
• Organizational skills.
• Ability to work under pressure.
• Team work skills.

Education Requirement: No Requirements

Work Hours: 8

Experience in Months: 24

Job application procedure
Interested applicants should send four (4) copies of their application for the above position. Applications and recommendations letters from referees should be addressed to,
The Vice Chancellor
Pwani University
P. O Box 195-80108, Kilifi

Application should also include an up to date CV, providing details of age, marital status, academic and professional qualifications, work experience, email address, telephone, names and contacts of three referees who are knowledgeable about the competence of the applicant, copies of relevant certificates and testimonials. Applicants with foreign qualifications must submit a Certificate of Recognition from the Commission for University Education.

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