Summary
Date Posted: Tuesday, January 17, 2023 , Base Salary: Not Disclosed

JOB DETAILS:

Job Description
Under direct supervision of the Health Manager, the Hospital Matron will be responsible for the daily administration and running of the Level 4 Hospital and offer technical oversight support supervision to the other Health Dispensaries in Kakuma Refugee Camp.

Key Responsibilities
Program management:
• In coordination with the Health Manager, formulate program goals, objectives and intervention strategies and participate in the budgeting process.
• Ensure that all hospital activities are implemented as outlined in the project documents.
• Review the program activities and priorities on a regular basis updating the Supervisor on gaps and/or provide recommendations on how to improve quality of services.
• Participate in planning and implementing health assessments, surveys and campaigns.

Human Resource:
• Overall supervision of all nursing and administrative staff.
• Routinely monitor staff performance according to their job description and provide written feedback in a timely manner.
• Handle leave and R&R plans of nursing staff administrative staff working in the hospital to ensure adequate coverage of the hospital, including nights and weekends.
• Compile and submit the call list to the Supervisor at the end of every month for the beginning of the next month.
• Convene and attend monthly meetings with Health Manager, Hospital staff including the incentive staff (Refugees) to exchange information and problem solving.
• Handle disciplinary issues amongst supervisees as they arise with support of the Supervisor and field HR focal person.
• Take part in the recruitment process of all nursing positions, including participating in the interview process.

Program activities:
• Ensure all hospital activities run smoothly and services are provided timely and efficiently.
• Ensure quality of care is given to all patients accessing the hospital.
• Ensure universal precautions and infection prevention guidelines are followed in service provision.
• Coordinate and conduct regular in-service training and refresher courses for the nursing staff, both National and Incentive (Refugees) staff.
• Make sure all hospital departments have written Standard Operating Procedures that guide the day-to-day activities.
• Ensure quality of care is maintained through sharing of updated MOH, WHO, UNHCR guidelines and protocols.
• Assist in ordering of medical supplies on a trimester basis, in line with the projected consumption and available funding.
• Ensure all medical items for hospital use, in the warehouse are released in a timely manner with accurate documentation of the same.
• Keep an inventory of all the health facility assets, and update this on a monthly basis. Share the same with the Health Manager and Supply Chain Manager monthly.
• Attend and participate in weekly Continuous Medical Education (CME) sessions.
• Attend and co-chair the daily morning hospital handover meetings, together with the head of Health.
• Co-ordinate timely referrals of in-patients through the referral officer and Health Manager.
• Identify hospital facility and equipment in need of repairs and submit to supply chain.

Reporting and Coordination:
• Review, authorize and keep accurate records of all requisitions, duty rosters and applications for leave.
• Ensure that all HIS statistical reports are accurate and submitted on a weekly basis.
• Evaluation of services through supervising morbidity and mortality rates through monthly statistical reports.
• Forward hospital daily categorized patients bed occupancy to the Health Manager.
• Keep the Health Manager advised of major issues at the hospital regularly.
• Maintain an updated record and submit regular inventory reports of hospital equipment and furniture.

Others:
• Carry out other relevant duties as may be required or assigned by your supervisor.

Key Result Areas.
• Overall supervision and coordination of nursing activities.
• Ensuring quality of care is given to all patients accessing the hospital.
• Ensuring proper coverage of all the departments through proper R n R/ leave management.

Qualifications
• Professional qualification in Nursing. (BSN degree)
• Registered with the Nursing Council.
• At least 3years professional experience preferably in a supervisory/in-charge position.
• Postgraduate training in public health, health services management or any relevant field is an added advantage.

Required Experience & Competencies:
• Good clinical knowledge and skills.
• Ability to write clear, concise reports and well developed communication skills
• Excellent organizational, communication, interpersonal, writing, and communication skills required.
• Digital literacy (Complete MS Office package and any database management and analysis).
• Must be a great teammate, flexible and culturally sensitive.
• Ready to work in difficult environmental conditions with displaced communities.
• Ability to accept the possibility of insecurity in the project areas and obey security rules and standard operating procedures.

Work Hours: 8

Experience in Months: 36

Level of Education: Bachelor Degree

Job application procedure

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