Summary
Date Posted: Friday, November 26, 2021 , Base Salary: Not Disclosed

JOB DETAILS:
Ref: CEH/HR/REC/032/2021 Terms of Engagement Permanent
Place of work: City Eye Hospital Main Hospital
Reporting to:
HR & Administration Officer/ Training Coordinator
Seniority Level Junior

Main Purpose of the Role
To provide Human Resources and Administration support in the relating functions while ensuring adherence to the laid-out policies and procedures within the department, company and prevailing labor laws.

Key Duties and Responsibilities
• Engage and assist in handling inquiries regarding company personnel policies, benefits, and procedures to employees
• Open and maintain departmental files and ensure records are updated regularly and as required.
• Manage the staff database including regularly updating staff details, addition of new employees, updating monthly and daily locum staff and recording exiting employees.
• Leave management; including daily processing of leave applications, sending monthly and quarterly updates, and recording new enrolments.
• Bio-metric system management; including enrolment of staff and cancellation, processing/downloading reports and weekly updates ensuring employee attendance is managed in line with company policy
• Ensure the daily operations of the HR department are conducted in accordance to department guidelines and that the operations are completed on time and are of high quality.
• Participate in the recruitment process for junior employees by short-listing candidates, preparation, scheduling and participation in interviews, communicating to successful and unsuccessful candidates.
• Accurate and timely filing of HR documents
• Setting up, planning and taking minutes on any HR related meeting.
• Monitor the performance of the house keeping staff and ensure that the facility remains clean, safe and well maintained
• Ensure availability and adequacy of various utilities (Rentokil sanitary bins, pest control, fire and safety equipment, water services, electricity, ventilation/air conditioning, waste disposal)
• Receive errand request for office support staff and plan their daily schedule
• Establish and maintain a record of all licenses required and the renewal timelines applicable CEH Vacancy Advert- HR & Admin Assistant| Page 2 of 2
• Coordinate the renewal process including cost approval, processing applications and necessary follow ups
• Ensure proper display of licenses as per statutory requirements

Knowledge and Experience Required
• Bachelor’s degree in Human Resource Management or any other Social Sciences.
• Professional Certification preferred (CHRP or Higher Diploma)
• Minimum three years of experience in a similar position; experience within the health sector is preferred.
• Advanced Microsoft Excel skills with proficiency in Microsoft Word, Outlook and PowerPoint.
• A member of IHRM in good standing

Key Skills and Competencies Required
• Ability to work effectively both independently and as part of a team.
• Exceptional Communication and Customer Care skills
• Excellent interpersonal skills.
• Ability to work in high pressure situations.
• Exceptional verbal, written and presentation skills.

Work Hours: 8

Experience in Months: 36

Level of Education: Bachelor Degree

Job application procedure
Application Criteria for Nurse and HR & Admin Assistant
Interested and qualified candidates to make their applications through careers@cityeyehospital.or.ke with the subject being “Nurse – CEH/HR/REC/031/2021’’ or 'HR & Admin Assistant – CEH/HR/REC/032/2021’. Applications should reach us not later than 3 rd December 2021.

The application must include;
• An up-to-date CV, not more than 4 pages long, with the current and expected remuneration indicated in the CV.
• A one-page document in PDF format explaining how their personality aligns to the core values of City Eye Hospital.

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