Vacancy title:
Executive Assistant
Jobs at:
Corporate StaffingDeadline of this Job:
02 December 2022
Summary
Date Posted: Wednesday, November 30, 2022 , Base Salary: Not Disclosed
JOB DETAILS:
Key Responsibilities:
• Oversee the C-Suite Executives schedule: Plan and coordinate logistics and documents for local, regional and international visits and meetings
• Ensure that all scheduled meetings, comprehensive minutes’ file records, and diary of events are maintained and communicated well on a timely basis
• Provide logistical support to the C-Suite Executives or the executive team and anyone else at the discretion of the director
• Act as the initial point of contact for the C-Suite Executives office. Daily respond promptly to questions
• To coordinate, monitor, and make travel and logistical arrangement for the C-Suite Executives and other heads as directed
• Prepare documentation to support the office of the C-Suite Executives and their functions and to meet deadlines in processing C-Suite Executives correspondence.
• Monitors incoming mail and handling it as required.
• Coordinate the preparation of briefing information for the C-Suite Executives relating to both external and internal meetings, travel/conferences, working closely with all departmental colleagues as appropriate.
• Maintain an effective filing system for all communication/ correspondence within the executive office ensuring that such information is readily available for day-to-day use. At the same time ensure effective access controls are in place to protect confidential information/ documents.
• Maintain the C-Suite Executives diary, ensuring that appointments and relevant information is readily available to facilitate effective meetings
• Provide logical and administrative support for the organization, meeting and training sessions organized through the C-Suite Executives office.
• To manage all office expenses to support the Director’s office and raise the necessary request for purchase requisitions.
• Support to C-Suite Executives office during the compilation of the weekly, monthly, and quarterly reports.
• Maintaining/updating C-Suite Executives diaries to ensure appointments and meetings are well organized and coordinated in a timely manner.
• Maintaining regular communication with the C-Suite Executives for updates on matters that affect their schedules and planning
• Working with relevant departments where necessary and providing corporate inter-office support
• Perform any other duties as may be assigned from time to time
Key Skills and Qualifications
• Bachelor’s Degree in a related field
• 5 years’ experience supporting C-level executives
• Progressive support experience with multi-national corporations and track record of advancement
• Demonstrated experience supporting C-Suite Executives in large, complex corporate environments
• Show highly common sensical priority calls about what to accommodate in the day vs push out
• Problem solving skills
• Make independent decision and take ownership
• Express a sense of urgency and experienced solutioning
• Extensive calendar management experience in a fast-paced environment
• Stable employment tenure and with increasing levels of responsibility
• Experience supporting multi-national executives across various industries
• Extensive C-Suite calendar & travel management experience
• Extensive logistical and communication experience with VIPs
• Experience communicating with board of directors and CEOs
• Formal secretarial training is a plus
• Experience both on-site and virtual
• Must be willing to work from an office in Westlands during USA Eastern Standard Time (EST) business hours.
Work Hours: 8
Experience in Months: 60
Level of Education: Bachelor Degree
Job application procedure
If you are up to the challenge, possess the necessary qualifications and experience; please send your CV only quoting the job title on the email subject (Digital Marketer – Construction) to jobs@corporatestaffing.co.ke by 2nd December 2022
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