Summary
Date Posted: Thursday, August 25, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
EOI- Business Support Assistant ( TEC)
Duties and Responsibilities
• Provide Administrative support to IT staff at the Liaison Office and in field Somalia (when required).
• Ensure smooth and efficient information flow within the unit.
• Respond or draft responses to a wide range of correspondences and other communication
• Maintain calendars and schedules including date tracker for IT-related contracts
• Receive, file, track invoices, record service entry sheets in the corporate ERP (WINGS)
• Liaise with admin unit and WFP travel agent to facilitate travel arrangements for TEC unit staff.
• Liaise and follow-up with United Nations Humanitarian Air Services (UNHAS) to facilitate staff and flight bookings.
• Prepare and track purchase requisitions (PRs) and enter Goods Received Noted (GRN) upon receipt of equipment.
• Assist with asset management of TEC equipment received.
• Maintain staff movement records including leave and daily staff attendance.
• Contribute to the overall improvement of business procedures and processes.
• Perform other duties as assigned my supervisor and management.

Minimum Qualifications
Education: Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.
Experience: Five or more years of progressively responsible work experience in the relative business stream with experience in general administrative work.
Language: Fluency in both oral and written communication in English is a requirement.

Knowledge & Skills:
• Ability to develop and maintain relationships with a range of individuals in order to provide a high-quality support service.
• Ability to carry out basic data analysis and independently rectify problems requiring attention.
• Ability to monitor and record financial transactions.
• Good communication skills required to give and receive information and work with a variety of individuals.
• Ability to maintain confidentiality.

Education Requirement: No Requirements

Job Experience: No Requirements

Work Hours: 8

Job application procedure
Interested and qualified? Go to World Food Programme (WFP) on career5.successfactors.eu to apply

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