Summary
Date Posted: Tuesday, August 31, 2021 , Base Salary: Not Disclosed

JOB DETAILS:
Distribution Sales Administrator – JOB REF: MN 8145 Full Time NEW

Our client is an importer and distributor of agricultural products, located along Mombasa road in Nairobi. They wish to recruit a Distribution Sales Administrator.

PURPOSE OF THE JOB
• Manage distribution company sales.
• Support and assist in supervision of field distribution sales including making client follow up negotiating for sales price and terms of sale, managing delivery schedules, generating sales documents and reports related to sales activity and client requests.
• Interact with clients and field staff to provide and process information in response to inquiries, concerns and requests of company products.
• Be the custodian of distribution sales documents.

JOB PROFILE
Customer Service:
• Take a pro-active role to conduct telesales to distribution client contact persons.
• Respond to distribution clients orders, inquiries and complaints promptly and in a professional manner.
• In consultation with field sales staff, negotiate the product sales price and terms of sales with clients to maximize company profitability.
• Co-ordinate and support sales force activities by providing key linkages with company clients.
• Recognize, document and alert your immediate supervisor of dangerous clients and any suspicion or dishonesty among field staff.
• Plan and maintain Distribution clients contact to secure sales and inquiries not immediately resolved.
• Monitor and approve issuance of demonstration samples to clients with an aim of following up the performance and possibility of sales.
• Make follow up with customers to ensure that goods are received on time and as per the order.
• Keep and update detailed records on distributors by area.
• Maintain a detailed accurate record/contract period of all distribution marketing staff employed on short term contract period.
• Assist in coordination and management Distribution clients’ accounts.
• Assist the Credit Officers in collection of overdue debts.
Sale Processing:
• Process Distribution clients sales orders through the Tally System, generate the delivery notes and sales invoices and ensure that the documents are issued to the client at the point of sale or delivery.
• Ensure that Distribution sales documents are correct before dispatch and that the client receives what is in the LPO and delivery note/invoice and office copies are filed accordingly.
• Ensure that the company credit policy is followed at the point of sale.
• In consultation with Credit Officer and Finance and Administration Manager, advise where credit notes are required to be processed.
Product Stocks:
• In consultation and assistance of Accounts/Finance Manager, assist in carrying out monthly stocks.
• In consultation with the Warehouse Supervisor periodically review the products stock level to ensure that importation is done in good time to avoid inadequate or excess stocking.
Delivery Logistics:
• Assist in devising an efficient and cost effective means of sales delivery.
• In liaise with operation Officer ensure that clients receive goods in time and in acceptable condition.
• Work closely with the Corporate Sales Administrator and assist in corporate sales administration whenever the Corporate Sales Administrator is not available.
Reports and Reporting Schedules:
• Prepare and present on fortnight basis pending orders due to overdue/stock outs accounts.
• Prepare and present sales staff performance evaluation reports on monthly, seasonal and annual basis based on sales target and growth.
• Prepare and recommend credit note to be issued on monthly basis.

PERSON PROFILE
• A relevant degree that relates to the job profile
• Relevant work experience selling agricultural products

Work Hours: 8

Experience in Months:

Level of Education: Bachelor Degree

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Job application procedure
Urgently send your application letter and detailed CV to recruit@manpowerservicesgroup.com  so as to reach us on or before 4th September 2021. Indicate your current or past monthly salary in your application letter. Only shortlisted candidates will be contacted.

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