Summary
Date Posted: Sunday, October 16, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Deputy Finance Manager- General Accounts

Responsibilities
• Kapiti:
o Prepare monthly management accounts and explain variances between expected burn rates.
o Prepare annual financial statements.
o Coordinate budget preparation process of Kapiti considering approved CAPEX and rollovers.
o Ensure proper accounting controls are in place and supervise the accountant.
o Support the accountant in accounting and procurement operations of the research facility.
o Review Kapiti local staff payroll and overtime submissions before submitting to management for payment.
• Accounts payable management:
o Timely posting of supplier invoices after checking for completeness, accuracy and approvals as per policy.
o Review reconciliations from accountants for goods and other services supplier ledger balances to supplier statements.
o Ensure VAT exemption applications are made on time and submitted to suppliers.
• Fixed assets and inventory:
o Ensure fixed assets schedule, inventory and CAPEX reports are updated monthly.
o Oversee the conduct of quarterly inventory counts, & annual fixed asset verifications.
o Manage general insurance for all fixed assets and resources.
• Financial reporting and audit:
o Assist in preparation of financial statements and corresponding schedules.
o Analyse financial data for accuracy, information, and determination of probable risks for the organization.
o Ensure timely support of audit requests.
• Staff Management
o Ensure a proper division and rotation of tasks within the unit and create an environment of learning and self-development.
o Conduct periodic performance review for the staff in the unit and ensure the units performance review is conducted periodically.
o Train the alternate position all aspects of this job to ensure continuity.
• CRO costing
o Review study agreements and budget for research studies submitted under the CRO and submit to Legal and the CFO for approval.
o Prepare the financial reports of studies done
o Monthly review the CRO aging report.
o Review in collaboration with the Head of CRO the cost catalogue for CRO research studies on a need basis.
• Hosted organizations:
o Review monthly costing and billing to the organizations and ensure timely recovery of any debts.
o Liaise with IP/Legal department and ensure hosting agreements are up to date.
• Others:
o Record Keeping: Ensure an efficient and secure record keeping system is in place and complied with by all stakeholders.
o Can be called upon to work on tasks relating to other units within finance.
o Coach and train Accountants to improve their knowledge, efficiency, and services.
o Replace financial controller occasionally when he/she is off duty.

Requirements
• Bachelor’s degree in Finance or Accounting or its equivalent.
• Full accounting qualifications- CPA (K) or ACCA.
• At least Seven years progressive practice in Accounting / Finance.
• Experience in a supervisory position is a plus
• Work experience at least in part in a non-profit or an international organization
• Knowledge of computerized accounting software required
• Good computer skills
Closing: 26 October 2022

Work Hours: 8

Experience in Months: 84

Level of Education: Bachelor Degree

Job application procedure
Use the link(s) below to apply on company website.
• Deputy Finance Manager- General Accounts 

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