Summary
Date Posted: Thursday, April 07, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
JOB REF HR/6/AOA

Job Purpose
The job exists to provide secretarial support services to ensure smooth running of all departmental activities in order to achieve the Corporation’s mandate.

Key Responsibilities/ Duties / Tasks
Managerial / Supervisory Responsibilities
N/A
Operational Responsibilities / Tasks
• Ensure compliance with office protocol and etiquette by screening visitors/clients in order to restrict entry, save on time and maintain order in the office.
• Manage office petty cash in the office to ensure payments for small amounts that are immaterial, such as postage, minor repairs, or day-to-day supplies.
• Ensure security and integrity of office records, equipment and documents, including classified materials by preventing unauthorized access in order to ensure integrity and confidentiality.
• Ensure security of office equipment such as scanners, computers and printers are serviced and in good working condition to enhance efficiency.
• Record information in shorthand and transcribing in typewritten form processing data and managing e-office.
• Handle telephone calls and appointments; and
• Ensure good office layout

Job Dimensions:
Financial Responsibility
N/A
Responsibility for Physical Assets
• Office equipment, furniture, documents, and records both in soft and physical copies.
Decision Making / Job Influence
• Makes Operational Decisions
Working Conditions
• Predominantly works from an office setting

Job Competencies (Knowledge, Experience and Attributes / Skills).
Academic qualifications
• Diploma in Secretarial Studies from the Kenya National Examinations Council
OR
• Passed the following examinations from the Kenya National Examinations Company (KNEC);
• Typewriting III (Minimum 50 w.p.m.)/Computerized document processing III;
• Shorthand III (110 w.p.m);
• Business English III/Communications I;
• Office Management III/Office Administration and Management III;
• Secretarial Duties II;
• Commerce II;

NOTE:
Legal knowledge is an added advantage

Job Experience: No Requirements

Work Hours: 8

Level of Education: Associate Degree

Job application procedure
NOTE: Kindly take note of the following revisions to the earlier job advertisement that appeared on the MY GOV Publication dated 5th April, 2022;
• Please note that this job advert closing date has been revised to 25th April, 2022
• The Position of Senior Office Assistant/Messenger has been revised to Grade KNTC 8;
The following Clearances will ONLY be required from successful candidates on offer of job and not at application stage;
• Clearance from Directorate of Criminal Investigations (Good Conduct Certificate);
• Clearance from Ethics and Anti-corruption Commission;
• Clearance from Kenya Revenue Authority (Tax Compliance Certificate);
• Clearance from Higher Educations Loans Board (HELB);

Interested candidates are hereby called upon to apply in confidence to the address below via Post Office or Hand delivery or via the Email recruitment@kntc.co.ke, latest 25th April, 2022. enclosing cover letter, CV with full details of education background, professional qualifications and relevant experience together with copies of testimonials, academic certificates and National Identity card.
MANAGING DIRECTOR
KENYA NATIONAL TRADING CORPORATION
2ND FLOOR, KNTC COMPLEX
OFF NANYUKI ROAD, INDUSTRIAL AREA
PO. BOX 30587 – 00100
NAIROBI

KNTC is an equal opportunity employer and encourages all qualified persons including the Youth, Women, Persons with Disability and Persons from Minority groups to apply. Only successful candidates shall be contacted for interviews and canvassing will lead to automatic disqualification.
KNTC does NOT charge any fee at any stage of recruitment.

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