Summary
Date Posted: Wednesday, February 02, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Indent for the Position of Assistant Office Administrator II
Job Title: Assistant Office Administrator II
Reporting to: Assistant Director Human Resource & Administration
Department: Corporate Services
Division: Human Resource & Administration
Grade: CAJ 8
No. of Posts 1
Terms of Employment: Permanent and Pensionable

Main Responsibilities
Duties and responsibilities entail:
• Taking oral dictation;
• Managing e-office;
• Word and data processing;
• Operating office equipment;
• Maintaining office diary, appointments and travel itineraries;
• Attending to visitors/clients;
• Handling telephone calls; coordinating schedules of meetings;
• Ensuring security of office records, equipment and documents, including classified materials;
• Maintaining an up to date filing system in the office;
• Establishing and monitoring procedures for record keeping of correspondence and file movements;
• Preparing responses to simple routine correspondence;
• Managing office protocol and etiquette;
• Supervising office cleanliness; managing petty cash;
• Ensuring security, integrity and confidentiality of data; and
• Undertaking any other office administrative services duties that may be assigned.

Competencies
For appointment to this position, a candidate must have;
• Served in the grade of Assistant Office Administrator III for a minimum period of four (4) years or its equivalent
• Diploma in Secretarial Studies from the Kenya National Examinations Council (KNEC) and;
• Business Education Single and Group Certificates (BES & GC) Stages I, II and III from the Kenya National Examinations Council (KNEC) in the following subjects:
(a) Shorthand III (minimum 120 w.p.m.),
(b) Typewriting III (50 w.p.m.)
(c) Business English III/Communications II,
(d) Commerce II,
(e) Office Practice II,
(f) Secretarial Duties II, and
(g) Office Management III/Office Administration and Management III;
• Certificate in Customer Care course from a recognized institution;
• Certificate in Computer Application Skills from a recognized institution;

Clearance/Compliance Certificates
Applicants should attach copies of clearance and/or compliance certificates from:
• Kenya Revenue Authority
• Ethics & Anti-Corruption Commission
• Directorate of Criminal Investigations (CID)
• A credit reference bureau
• Higher Education Loans Board

Work Hours: 8

Experience in Months: 48

Level of Education: Associate Degree

Job application procedure
The Closing date of applications is on 14th February’ 2022 at 4.30pm
An application letter with attached copies of certificates and other credentials should be addressed to:
The Commission Secretary
Commission On Administrative Justice
2nd Floor, Westend Towers – Waiyaki Way
P O Box 20414 City Square 00200, Nairobi

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