Vacancy title:
Assistant Office Administration III

[Type: FULL_TIME, Industry: Business Management and Administration, Category: Admin & Office]

Jobs at:
Makueni County Public Service Board

Deadline of this Job:
Thursday, May 8 2025

Duty Station:
P.O. Box 49 - 90300 | Makueni | Makueni | Kenya

Summary
Date Posted: Tuesday, April 22 2025, Base Salary: Not Disclosed

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JOB DETAILS:

Duties and Responsibilities

Duties and responsibilities at this level will entail; -

• Taking oral dictation;
• Word and data processing;
• Managing e-office;
• Ensuring security of office records, documents and equipment;
• Maintaining an up-to-date filling system in the office;
• Operating office equipment;
• Maintaining an up-to-date filing system in the office;
• Operating office equipment;
• Managing office protocol;
• Managing office pretty cash;
• Handling telephone calls and appointments;
• Supervising office cleanliness and undertaking any other office administrative duties that may be assigned.

Requirements for Appointment

For appointment to this grade, a candidate must have; -

• Kenya certificate of secondary education, mean grade C- English or Kiswahili language or its equivalent qualification
• Diploma in Secretarial Studies from the Kenya National Ex (minus) with at least C (plain in from a re cognized institution; aminations Council (KNEC),
• Or
• Business Education Single and Group Certificates (BES & GC) from the Kenya National Examination Council following subjects; -
  • Typewriting III (50 W.P.M)/Computerized Document Processing III;
  • Shorthand II (80 W.P.M)
  • Business English II/Communication ip
  • Office Practice II;
  • Secretarial Duties II;
  • Commerce II;
  • Office Management III/Office Administration and Management III;
• Certificate in computer applications from a recognized institution

Work Hours: 8

Experience in Months: 24

Level of Education: associate degree

Job application procedure

Written applications enclosing current Curriculum Vitae, copies of academic and professional certificates, birth certificate and ID card clearly indicating the position applied for on the ENVELOPE should be submitted in a sealed envelope and addressed to:

The Secretary/CEO
Makueni County Public Service Board
P.O. Box 49 - 90300
MAKUENI

OR

Delivered by hand at the reception desk at Makueni County Public Service Board Offices located at ACK Building, along Wote - Mwaani Girls High School Road, to be received on or before close of business on Thursday 8th May, 2025.

NOTE:

The Job Application Form (revised 2022) can be downloaded from the County Public Service Board website; www.makuenipsb.go.ke

Only shortlisted candidates will be contacted. If you do not hear from us, please consider your application unsuccessful;

Shortlisted candidates will be required to produce originals of their National Identity card, birth certificate, academic and professional certificates, transcripts and testimonials at the interview;

Academic Qualifications of external origin MUST be accompanied with a recognition and equation certificate from the relevant body in Kenya;

Canvassing for appointment to any of the position will lead to automatic disqualification.
Please note that it is a criminal offence to present fake certificates;

The Makueni County Government is an equal opportunity employer; Youth, Women, Persons with Disabilities and other disadvantaged persons are encouraged to apply.

Affirmative action as stipulated in the constitution shall be applied;

The successful candidates will be required to present the relevant documents in compliance with Chapter 6 of the Constitution of Kenya;

The Board does not charge a fee at any stage of the recruitment process. Payment of any form of fee will lead to automatic disqualification.

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