Summary
Date Posted: Wednesday, June 15, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Assistant Manager - Payroll

Job purpose
The job holder is responsible for administration and management of staff loans, meal, overtime and laundry allowances, in line with the relevant legislation and policies as well review and approve staff personal loan applications.

Key Responsibilities/ Duties / Tasks
Managerial / Supervisory Responsibilities
• Manage payroll workload to meet operational requirements.
• Monitor the accurate processing of the payroll in relation to staff appointments, transfers, promotions and terminations.
• Oversee the maintenance of current employee data systems.
• Prepare relevant weekly, monthly, quarterly and year-end reports.
• Oversee compliance with statutory reporting and filing requirements

Operational Responsibilities / Tasks
• Ensure payroll is processed in an accurate, compliant and timely manner.
• Direct the preparation of payroll related documents.
• Compile data from payroll sources.
• Prepare and review payroll account reconciliations.
• Maintain accurate account balances.
• Review and improve payroll policies and procedures.
• Ensure all payroll information and records are maintained in accordance with statutory requirements.
• Support all internal and external audits related to payroll.
• Process payroll checks for executive staff.
• Interpret new legislation impacting payroll.
• Manage and resolve issues relating to payroll production.
• Maintain employee confidence and protects payroll operations by keeping information confidential.
• Complete operational requirements by scheduling and assigning employees; following up on work results.
• Facilitate implementation of the work plans for the following corporate initiatives in the unit: Audit, Integrity, QMS and Risk Management.
• Drive initiatives to improve ethics, culture and facilitate change management in the unit.

Job Dimensions:
Financial Responsibility
N/A
Responsibility for Physical Assets
• Responsible for physical assets assigned by the institution.

Decision Making / Job Influence
• Make strategic, operational and financial decisions
• Plans the work of subordinates
• Assigns work to subordinates
• Monitors subordinates work performance
• Appraises/evaluates subordinates performance

Working Conditions
• Works predominantly in a comfortable environment/Office Setting

Job Competencies (Knowledge, Experience and Attributes / Skills).
Academic qualifications
• A degree in Human Resource Management or related field from a recognized institution.

Professional Qualifications / Membership to professional bodies
• Diploma in HR/Post graduate Diploma in HR/ Certified Human Resource Professional (CHRP)
• Membership to a Professional Body – IHRM

Previous relevant work experience required.
• Minimum of 4 years work experience with at least 1 year in a supervisory role.

Functional Skills, Behavioral Competencies/Attributes:
• Excellent leadership and people management skills
• Technological ability
• Tax business understanding
• Strategy design
• Risk management and analysis
• Good decision-making capabilities
• Good planning and organizational skills
• Resilient, focused and results-oriented
• Excellent oral and written communication and presentation skills
• Good negotiation and interpersonal skills
All applications should be submitted online by 26th June, 2022.

Work Hours: 8

Experience in Months: 48

Job application procedure
Registration:
• Go to https://erecruitment.kra.go.ke/login  and then click on the ‘Register’ button to start the application process.
• After registration, you will receive an email enabling you to confirm your email address and complete your registration.
Log on:
• After registration go to https://erecruitment.kra.go.ke/login 
• Key in your username and password then click on ‘Log in’ to access your account.
• After successful log in, the system will open the ‘Applicant Cockpit’.
Candidate Profile (To create or update applicant detail):
• On the ‘Applicant Cockpit’ page, go to the tab ‘Candidate Profile’.
• Click on ‘My Profile’ to create and update your profile.
• Follow the instructions to complete your profile.
• The process will end by clicking the tab “Overview and Release”.
• Ensure you click the check box on the page to complete the profile.
Application process:
• To view the open job postings, click on the tab ‘Employment Opportunities’ on the ‘Applicant Cockpit’ page.
• Under the heading ‘Job Search’ click the ‘Start’ button to view all available vacancies.
• Click on the Job posting to display the details of the position.
• To apply for the position, click ‘Apply’ button at the top of the page.
• Follow the instructions to complete and submit your application.
• Kindly note that all mandatory fields must be completed.
• To complete the process of application, click the ‘Send Application Now’ button after reviewing and accepting the ‘Data Privacy Statement’.
In case of any challenges, please send your email query to isupporthr@kra.go.ke 

If you experience any delay in receiving an email notification at the end of the e-recruitment registration process, please refresh your email. In case of any challenge, please send your query to isupporthr@kra.go.ke 

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