Summary
Date Posted: Thursday, February 27, 2020 , Base Salary: Not Disclosed

JOB DETAILS:
The AAS is a pan African organisation headquartered in Kenya, which aims to drive sustainable development in Africa through science technology and innovation. it has a tripartite mandate of pursuing excellence by recognising scholars and achievers; providing advisory and think tank functions for shaping the continent’s strategies and policies; and implementing key science, technology and innovation programmes. The AAS utilises its membership pool which consists of a community of scientists to engage with governments and policy makers on the continent.
Organisation Overview;
The African Academy of Sciences (AAS) is a non-aligned, non-political, not-for-profit Pan-African organization headquartered in Nairobi, with a hosting agreement with the government of Kenya. The AAS’s vision is to see transformed lives on the African continent through science. It is the only continental Academy in Africa enjoying the support and recognition of the African Union, and with joint programmes with NEPAD Agency, now the African Union Development Agency (AUDA), as well as several governments and major international partners. It has a tripartite mandate: to recognize excellence through its highly prestigious fellowship and award schemes; to provide advisory and think tank functions for shaping the continent’s Science, Technology and Innovation (STI) strategies and policies; and to implement key STI programmes aimed at addressing Africa’s developmental challenges
Job Purpose
The Assistant Grants Accountant will work as part of the Grants-Finance team at the AAS. They will be responsible for routine pre and post-award grant administration and related accounting duties, working closely with the Academy finance team in carrying out the financial management, assist in budgeting, programme financial reporting and assist in monitoring grantee compliance and reporting.
ID: AAS/GA/20/001 .

Principal Duties and Responsibilities;
Financial Planning, Budgeting and Grant Analysis
• Assist in initiating the process of planning and developing budgets for new grant proposals and ensuring grantees’ budgets are aligned to AAS policies as well as donor requirements.
• Work with the supervision of the Grant Accountants in reviewing budgets submitted by grantees and ensure financial analysis and forecasting is done to aid in decision making;
Grantee Assessment
• Be incorporated as team members in the assessment of the financial capacity of new grantees in-order to mitigate against financial risks and losses to the Academy.
Grant Monitoring and Financial Reporting
• Verify reported programme and grantee expenses to ensure they are allowable, allocable, and reasonable.
• Review of grantees reported expenses through cross examination of expenses and providing feedbacks;
• Analyse financial transactions to ensure that they are correctly charged, and financial positions provided to funders are a true & fair representation of financial position.
• Prepare reports on current financial status by ensuring accuracy and correct coding of financial transactions and reconciliations of grants financial reports in the financial system;
Facilitation of Grant Audits
• Assist in the audit process by ensuring auditors are well facilitated in their audit requirements and exercises.
• Ensure best practice in the grants cycle and ensure proper standards are upheld in the grant management roles undertaken by this position.
Fund Disbursement and Financial Accounting
• Process funds to grantees by working with the Finance team to ensure quick and efficient disbursements.
• Promote accountability through accurate posting of financial data and correct coding of expenses in the financial system.

Skills and Attributes
• Ability to outline and communicate effective objectives and action plans
• Good analytical ability and numerical skills
• Demonstrate a high degree of sensitivity, confidentiality when dealing with internal and external customers;
• Innovative and able to take initiative
• Have a high sense of accuracy and attention for detail;
• Have good problem analysis and reporting skills; and
• High moral standing with impeccable integrity

Academic Qualifications
• Bachelor’s degree in Finance/Accounting or related field.
Professional Qualifications
• Complete professional qualification in CPA-K/ACCA.

Job Education Requirements: Not Specified

Knowledge and Experience
• At least 3 years’ relevant experience in grants accounting working with multi-national funders, experience in finance operations is an added advantage.
• Working knowledge of grants accounting and financial management systems. Working experience with Navision is an added advantage.
• Intermediate excel and analytical skills
• Knowledge of sub-grantee management

Work Hours: 8

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Job application procedure
All applicants must submit a filled application form here, curriculum vitae, and a cover letter submitted by email to recruitment@aasciences.africa , with the Position and Vacancy Number as the Subject no later than March 4 2020. Only shortlisted candidates will be contacted.

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