Summary
Date Posted: Friday, June 17, 2022 , Base Salary: Not Disclosed

JOB DETAILS:

About International Committee of the Red Cross (ICRC)
• Established in 1863, the ICRC operates worldwide, helping people affected by conflict and armed violence and promoting the laws that protect victims of war. An independent and neutral organization, its mandate stems essentially from the Geneva Conventions of 1949. We are based in Geneva, Switzerland, and employ some 14,500 people in more than 80 countries. The ICRC is funded mainly by voluntary donations from governments and from national Red Cross and Red Crescent Societies.
• Administrative Assistant 1 provides administrative support to Nairobi Regional Hub/Regional Resource Network.

Duties & Responsibilities
• Updates and retrieves data in/from specialized tools and databases;
• Creates and maintains paper or electronic files up to date;
• Updates the timeline, tables and charts, schedule and other tools and ensures invoices are followed up on;
• Prepares for meetings by setting up rooms and materials, including technical set up for conference calls, presentations and video conferences;
• Manages internal and external contacts of the Nairobi Regional hub and ensures updating of contacts register;
• Manages the agenda of Head of Regional Affairs;
• Manages the agenda of Deputy Regional Director of Movement;
• Drafts minutes of meetings at the request of the Nairobi Regional hub and ensures follow up of action points;
• Filters and prioritizes oral and written requests addressed to the Nairobi Regional hub;
• Drafts informal and formal correspondence, edits and ensures proper formatting of correspondence, reports and other documents; monitors and respects the visual identity of the ICRC;
• Monitors, checks and controls documents addressed to the Nairobi Regional hub;
• Prepares files on specific thematic upon request of colleagues from the Nairobi Regional hub;
• Performs the administrative tasks for the Nairobi Regional hub (photocopies, mailings, diplomatic pouches for ICRC Head Quarters, etc.);
• Updates management tools of the Nairobi Regional hub (contact lists, Calendar of movements, presentation table).

Qualifications
• Minimum Diploma in Business Management; Office Management or equivalent training;
• Minimum 3-4 years experience in a similar position;
• Excellent command of written and spoken English, other language an asset;
• Advanced computer skills, including Microsoft Office suite.


Work Hours: 8

Experience in Months: 36

Level of Education: Postgraduate Degree

Job application procedure

• The interested candidates should fill up a form by clicking the link(https://forms.office.com/pages/responsepage.aspx?id=NFOKnnxJik2nl3mXz4zHY1ug1sZm9JlHm0GIpfW2LK9UMDA5MU9HVzdSNFlTQUFXTlVSSkVUMU85Ui4u&fbclid=IwAR2LhlksEuCv-5H7h45_VLLnmj-8XCnnQmEE62l3GMeHxsKLOQ7falmSXj8)  on or before 18th June 2022 at 4:30 pm then submit their CV, motivation letter, including references details, supporting documents (Certificates, Diplomas, Degree etc) and current and expected remuneration to ICRC Nairobi Delegation, HR Department via the email address E-mail: nai_hrrec_services@icrc.org 


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