Summary
Date Posted: Thursday, November 28, 2019 , Base Salary: Not Disclosed

JOB DETAILS:
The U.S. Department of State leads America’s foreign policy through diplomacy, advocacy, and assistance by advancing the interests of the American people, their safety and economic pros. Administrative Assistant to the Management Counselor and the Deputy Management Officer at the largest mission in the African Bureau. Perform administrative responsibilities for the section. Deputy Management Counselor will supervise the position. .

Job Responsibilities:
• Draft routine cables, letter, and memos for signature.
• Prepare drafts of reports. Finalize management notices and distribute.
• Screen mail, cable traffic and telephone calls, assigning action of incoming correspondence and calls as necessary.
• Maintain calendar for the Management Counselor and the Deputy Management Officer, scheduling meetings and appointments as requested.
• Set-up meetings and workshops for Management Counselor and Management Sections and prepare minutes of Management meetings as requested.
• Prepare and maintain time and attendance records for various American personnel.
• Act as post administrator for Nairobi's post profiles and e-Country Clearance.
• Prepare travel and representation vouchers for Management Counselor.
• Provide assistance for high-ranking U.S. Government officials visiting the country. This includes arranging business meetings, preparing itineraries, assisting with transportation requests, and drafting confirmation and welcome cables. Provide clerical assistance to Management's sub-sections as necessary.
• Maintain subject and historical files for the Management Section.

Job Skills: Not Specified

Job Qualifications:
• Three years of clerical/administrative experience in a busy office is required.
• Must have knowledge of PCs, PC-based software (MS-office suite - access, excel, word, power-point) and e-mail.
• Must have knowledge of administrative concepts and practices.
• Completion of Secondary School or Local Mandatory Schooling and received high school diploma is required.

Job Education Requirements: Not Specified
Job Experience Requirements: Not Specified

{module 312}

Job application procedure
click here to apply

All Jobs

QUICK ALERT SUBSCRIPTION

{module 316}