Summary
Date Posted: Wednesday, November 03, 2021 , Base Salary: Not Disclosed

JOB DETAILS:
About the Role
Our clients are looking for a highly-skilled Executive Assistant to assist the CEO and other Partners with daily administrative duties. The successful candidate will complete a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and any other projects required.
The ideal candidate should have experience working in a fast-paced, entrepreneurial and global company. You will have to be well-organized, have great time management skills and be able to act without guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.
This position will be based in Nairobi, Kenya, and will work closely with portfolio companies, global offices, and partners around the world. Specifically, this role will require different working hours to support the team in the USA (i.e. this may require working from 11 am EAT – 8 pm EAT with a 1-hour break) in order to sufficiently support the executives in the US office).

Responsibilities
Assist Partners with daily administrative duties and complete a broad variety of administrative tasks that includes
Manage admin for office & events in Nairobi
• Procure office materials and furniture as needed by the team
• Receive guests as needed
• Organize meetings & events
Calendars & Travel Management
Managing an active calendar of appointments
• Composing and preparing correspondence
• Arranging complex and detailed travel plans, itineraries and agendas for Partners, team and visitors (investors, partners, candidates)
Support Talent and HR needs such as:
• Set up interviews and compile interview feedback for new hires
• Make sure all necessary HR documents are in place for all Kenya based hires
• Run anti-terrorism checks for all new hires and investments
• Process visas for team and visitors to enter Kenya or travel to other African markets
• Support Expense reports for Partners
Special Project Management
• Support high-priority projects designed to achieve the organisation’s strategic goal - create a project plan with Partner, execute the plan and keep Partner up to date on progress, risks and completion.
Research support
• Research, produce and/or coordinate preparation of reports, briefings and presentations on behalf of Partners to help them prepare for meetings or projects.
• Perform miscellaneous job-related duties as assigned

Qualifications
• 2-5 years of working on a diverse range of projects in a fast-paced environment
• Organised and able to keep track of competing tasks and priorities
• Project management - Proven ability to effectively manage different aspects of a project
• Calendar & travel management experience and attention to detail
• Stakeholder relations & management - Excellent people skills, ability to communicate effectively with stakeholders at all levels
• Creative and proactive in how challenges are faced
• Problem solver - Ability to break down and simplify ambiguous problems into executable milestones & actions
• Detail-oriented - You are very careful, and triple-check important documents, emails, presentations etc.
• Growth mindset - You are always willing to seek and receive feedback and see it as an opportunity for growth

Work Hours: 8

Experience in Months: 24

Level of Education: Bachelor Degree

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Job application procedure
To Apply: Please submit your resume to careers@talenthousepeople.com with the subject line “Last Name – Executive Assistant”. Please include a brief cover letter explaining your interest in the position.

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