Summary
Date Posted: Friday, August 05, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
KNP/2022/4 Senior Office Administrator /Executive (Paralegal) Secretary (1 post)
Terms of Service KNP/6 (Permanent)
Salary Scale KShs 42,970 × 1,920 – 44,890 × 2,000 – 46,890 × 2,110 - 49,000 × 2170 – 51,170 × 2,550 – 53,720 × 2,650 – 56,370 × 2,750 – 59,120 p.m.
House As applicable in Nairobi County
Allowance

a) Duties and Responsibilities
Duties and responsibilities at this level will entail: -
i. recording dictation in shorthand and transcribing in typewritten form
ii. using and managing e- office to process data;
iii. Operating while ensuring security of office equipment, documents and records including classified materials, legal correspondences and MOUs;
iv. attending to visitors/clients as well handling telephone calls or customer inquiries complaints or appointments, handling protocols and confirming travel itineraries;
v. coordinating schedules, planning and organizing meetings, workshop/conferences and seminars;
vi. establishing and monitoring procedures for recording correspondences by maintaining an up-to-date file movements system
vii. Perform accurate preparation of responses to routine correspondence and where necessary conduct legal research and analysis in consultation with relevant management staff while maintaining confidentiality and integrity. viii. Compile, proofread and revise drafts of legal documents and reports by Interpreting laws, rulings and regulations in legal documents.
ix. Prepare and format compliance, legal and management reports and any other administrative services that may be assigned.

b) Requirements for Appointment
For appointment to this grade, an officer must have: -
i. served in the grade of Office Administrator or in a comparable position for a minimum period of three (3) years;
ii. Bachelors Degree in Secretarial Studies or Bachelor of Business and Office Management from a recognised institution
OR
Bachelor’s Degree in Social Sciences plus a Diploma in Secretarial Studies/Paralegal
Studies from a recognised Institution iii. Certificate in Supervisory Skills lasting not less than two (2) weeks from a recognized institution;
iv. Demonstrated proficiency in computer use and applications; and
v. Demonstrated professional competence as reflected in work performance and results.

Work Hours: 8

Experience in Months: 36

Job application procedure
NB:
Besides the job specific requirements, All interested applicants must have the following individual qualities:
i. Organizational, managerial and administrative skills;
ii. Positive working attitude and ability to give and take instructions;
iii. Ability to work with minimum supervision; iv. Creativity and innovativeness;
v. Professionalism and integrity;
vi. Interpersonal skills including being a team player;
vii. Effective communication skills;
viii. Effective Oral/Written Communication skills; ix. Target setting; Administration skills; Team leadership; and
ix. Problem solving.

Interested qualified persons are requested to download the fillable PDF application forms, fill and submit via email to recruit2022@kabetepoly.ac.ke  and also copy to recruit2022@gmail.com  so as to reach the undersigned on or before Monday August 29th, 2022 11 am. No hard copies of the applications will be processed.
Kabete National Polytechnic is an equal opportunity employer. Youth, Women and Persons Living with Disability (PWD) or from marginalized groups or minority communities are encouraged to apply.

All Jobs

QUICK ALERT SUBSCRIPTION