Job Reference No. CEO/BS/01/2023

Key Duties and Responsibilities

Strategy Execution

• Provide strategic advice to members of the Board to keep them aware of developments within the industry.
• Work closely with the all stakeholders to establish and review strategic priorities for the SACCO.
• Liaise with the Board to update and implement the strategy matrix.
• Break down the organization’s strategic plan into executable objectives and assign them to various sectional heads, monitor their executions and provide relevant feedback to the board of directors.
• Rally the organization’s workforce towards achieving goals and objectives, with strict adherence to core values.
• Scan the industry and macro environment for new business opportunities and advise the board accordingly
• Reach out to other financial/non-financial sectors to enhance strategic priorities of the SACCO.

Corporate Governance

• Be the custodian of the Sacco by-laws, and standing rules according to Board of Directors action.
• Ensure SACCO policies are up-to date and complied with.
• Prepare and present various progressive reports to the Board of Directors.
• Proactively provide information, history, continuity, support and guidance to all governance bodies and members, in conjunction with the staff team.
• Ensure timely implementation of Board of Directors recommendations.
• Ensure consistent compliance with the statutory and regulatory requirements, Society’s policies, procedures and standards.
• Ensure effective internal controls and processes while maintaining a strong Risk and Compliance system.

Stakeholder Management

• Coordinate the outreach and marketing services to ensure optimum uptake of Sacco products and services.
• Ensure provision of education and training programs to the Sacco leadership, staff and Sacco members.
• Build a rapport between the Board of Directors, Supervisory Committee, members and the Sacco staff.
• Develop and implement customer focused service charter that places members interest, benefits and engagement at the center, providing follow up mechanism to ensure the society membership receives value for their savings.

Financial Management

• Ensure maintenance of proper books of records, registers and custody of all assets
• Approving payments made by the Society;
• Provide recommendations regarding effective utilization of long and short term debt, including refinancing.
• Responsible for market research for products, credit information and current Sacco practices.
• Oversee preparation of annual budget, regular variance statements; ensure proper management of the SACCO accounts and preparation of periodic financial reports and annual audit.
• Ensure that the annual audit is coordinated and completed in time for the Annual General Meeting.
• Ensure that recommendations raised by the auditors and supervisory committee are implemented within three months
• Implement Credit administration control’s systems and processes in order to minimize loss to the Sacco through revenue leakage.
• Prepare and present reports on the financial position of the society on trend analysis, financial projections/forecasting and industry benchmarking
• Scan the market to identify investment opportunities and advise the board accordingly
• Annually set ambitious financial targets for the SACCO.

Administration

• Oversee development of the annual plan for staffing.
• Oversee workplace operations, including holding staff meetings and retreats, and working with staff to maintain and improve effectiveness and efficiency.
• Motivate and provide a conducive working environment for staff
• Oversee the reward and recognition programs.
• Provide tools for staff to achieve their set deliverables.
• Ensuring procurement within the Sacco is handled accordingly within set guidelines and legislation.
• Coordinating Board Meetings including ensuring reports are prepared and circulated to Board Members.
• Updating and maintaining employee benefits, employment status and similar records.
• Participating in recruitment efforts and facilitates new employee activation process
• Manage, organize and report data related to administrative leave.
• Assist in coordination of staff welfare activities including team building and other team activities

Necessary Qualifications and Skills:

Miniumum Qualifications:

• Bachelor of Commerce or any other business related degree form a recognized university.
• Certified Public Accountant (K) or its equivalent.

Skills and Attributes:

• Team player with good leadership skills.
• Good analytical, communication, organizational and interpersonal skills.
• High degree of integrity.
• Strategic thinking and results oriented.
• Track record of good management and development skills.
• People management skills
• Knowledge of computerized accounting systems

Experience:

• 10 years working experience in a relevant field 3 years of which at a senior level in a busy accounting environment and preferably within the cooperative movement.
• Membership to a relevant professional body in good standing.
• Be competent in use of IT as a working tool.

Job Reference No. IA/BS/01/2023

Key Responsibilities

• Review the credibility and integrity of financial statements.
• Analyze the investments of the Society to ensure that the investments policy was followed, the investments are safe, made within the prudential standards and are made for the good of the Society.
• Review the economic efficiency and effectiveness in the utilization of the Society resources so that its objectives are achieved.
• Review the adequacy, design and effectives of the internal control systems. This includes monitoring of such controls, detect any weakness and provide recommendation for improvement.
• Undertake regular transactions and systems review to confirm that internal control systems are in place and are working.
• Act as a link between the external auditor and the supervisory committee of the SACCO
• Submit, at least annually, to senior management and the [board/supervisory committee] a risk-based internal audit plan for review and approval.

Miniumum Qualifications:

• Bachelor of Commerce or any other business related degree form a recognized university.
• Certified Public Accountant (K) or its equivalent.

Skills and Attributes:

• Conceptual thinker, ability to wade through data and arrive at conclusions
• Attention to Detail
• Strong analytical skill
• Excellent written/verbal communication
• Interpersonal skills
• Good organizational skills, proactive and self-drive for results.

Experience:

• 3 years working experience in a busy accounting/auditing environment and preferably within the cooperative movement.
• Membership to a relevant professional body in good standing.
• Be competent in use of IT as a working tool.