Duties and responsibilities

• Provide counselling on policies and procedures
• Support the development and implementation of HR initiatives and systems
• Being actively involved in the recruitment by preparing job descriptions in liaison with departmental heads, posting job adverts and ensuring the hiring process is transparent and within policy guidelines
• Provide clerical and administrative (operational) support to AAS employees
• Compiling and updating employee records (hard and soft copies).
• He/she will act as the liaison between HR and employees, ensuring smooth communication and prompt resolution of requests and questions.
• Coordinate HR projects (meetings, training, surveys etc) and take minutes.
• Manage employee pension and benefits administration

The AAS vision is to see transformed lives on the African continent through science.

• Assist in payroll preparation by providing relevant data (absences, bonus, leaves, etc).
• Deal with employee requests regarding human resources issues, rules, and regulations.
• Conduct internal and coordinate external trainings with facilitators
• Coordinate communication with candidates and schedule interviews.
• Conduct initial orientation to newly hired employees.
• Uploading the (HRIS) data for accuracy and updating it from personnel files for completeness and accuracy ensuring employee database is updated.
• Collate required competency, experience, and individual staff qualifications from the personnel files.
• Reorganizing the staff files as directed and retagging in a retrievable manner.
• Assist in scanning of the personnel documents that will be used in the document management system (DMS) currently being implemented by ICT.
• Updating the staff files with all the DocuSign Documents and Other Documents.
• Updating the AAS staff Master List to ensure completeness and accuracy.
• Updating the AAS Master Leave Register ensuring accuracy.
• Any other duties that may be assigned to you.

Qualifications and competencies

• Bachelor’s degree in Commerce, Business Management/Administration with a bias in Human Resources or related (essential); Master’s degree an added advantage
• Exposure to Employment law and employment equity regulations.
• Must be a registered member of Institute of Human Resources Management (IHRM)/any other accredited HR Professional Institute
• Certified Human Resource Professional (CHRP) a prerequisite
• At least 4-5 years’ relevant experience in busy HR environment

Main Duties

• Participate in development and implementation of risk-based audit plans
• To understand the risk profile of the business, gain and apply extensive industry knowledge in the various audits
• Review Financial Information systems to evaluate the reliability and integrity of financial information
• Assess the adequacy, effectiveness and efficiency of the established internal controls and procedures
• Ensure proper documentation of audit procedures and tests. Obtain and retain audit evidence where required
• Prepare audit reports for review by audit manager
• Challenge and influence the relevant executives to improve the governance, risk and control culture
• Participate as independent observer in Quarterly inventory count
• Champion data analytics and continuous auditing in all assignments
• Develop and maintain relationships with key stakeholders e.g. heads of departments
• Engage with heads of department to agree on recommendations and implementation timelines of audit recommendations
• Follow-up on the progress of implementation of internal and external audit recommendations
• Any other tasks that may be assigned from time to time

Required Qualifications for the Position

• Bachelors of Commerce degree or Business-related degree
• Professional certification: CPA or ACCA
• CISA or related qualification will be added advantage
• At least 3 years’ experience in the same capacity3

Responsibilities

• To effectively and efficiently manage Baraka Agriculture College Front office To keep clean and easy to use filing system of all College documents
• To keep an accurate and up-to- date account of all incoming and outgoing correspondences from the college
• To direct internal and external calls, and emails to the designated departments
• To professionally receive, handle or refer all college clientele visiting the front office.
• To type, print and photocopy all works in the college as may be required
• To professionally manage college communications coming through the front office To maintain a clean and well organized front office and reception areas
• Observing the best business practices and etiquette

Qualification and skills

• Diploma/Certificate in Secretarial Studies or its equivalent
• 2 years’ experience as a secretary preferably in a training Institution
• Dedicated, client focused professional with deep knowledge of office management procedures
• Proficient in computer programs and applications
• Excellent communication, organization, interpersonal and planning skills
• Excellent customer service
• Ability to multitask
• Excellent filing and recordkeeping
• Ability to develop and maintain effective relationship with the college clientele
• An excellent team player.