Summary
Date Posted: Wednesday, September 14, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Interns work five days per week under the supervision of a staff member in the department or office to which they are assigned.

Responsibilities
Daily responsibilities will depend on the individual's background; the intern's assigned office as well as the internship period.
Under the supervision of the Senior Administrative Assistant, the intern will:
• Perform general administrative tasks as directed, arrangements for meetings and other events, reservations, etc.), including preparing and/or processing administrative requests/documents, agendas, etc.
• Assist with data management for procurement, security, HR, etc.
• Review, record, distribute, and/or process mail and other documents and follows-up on impending actions.
• Assist in photocopying and scanning and delivery of mail and documents within UN offices.
• Maintain files (both paper and electronic) and databases for the work unit.
• Assist in compiling and updating staff details.
• Dispatch letters and maintain data as requested.
• Update and maintain motor vehicle fuel and repair records.
• Assist in verifying security transport vouchers.
• Perform other duties as necessary.

Competencies
• Communication: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify, and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed.
• Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
• Client orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.

Education
Applicants must at the time of application meet one of the following requirements:
• Be enrolled in a graduate school programme (second university degree or equivalent, or higher);
• Be enrolled in the final academic year of a first university degree program (minimum Bachelor's level or equivalent);
• Have graduated with Bachelor's degree, Masters, PhD or equivalent
• Be computer literate in standard software applications.
• Have demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter;
• Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.

Preferred areas of studies:
• Studies in Information Technology, Data Management, International Relations, Human Resources, Administration, Procurement, or Finance.

Work Experience
• No working experience is required to apply for the United Nations Internship Programme. Your training, education, advance course work or skills should benefit the United Nations during your internship.
• Proficiency in computer software applications (Microsoft Word, Excel, Access) is required.

Closing : 26 September 2022

Job Experience: No Requirements

Work Hours: 8

Level of Education: Bachelor Degree

Job application procedure

Use the link(s) below to apply on company website.
Intern - Management Support/Administrative Assistant, I

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