Summary
Date Posted: Thursday, October 13, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Overall purpose of the role:
• The HR Officer is responsible for providing human resource and administrative support to the DRC/DDG Kenya Program. S/he works closely with the HR & Admin Coordinator and relevant staff to ensure processes are executed in a well-coordinated, well-informed and timely manner.

Responsibilities:
• Benefits administration: Ensure all DRC staff (existing and new) are added to medical cover, Pension and WIBA covers and are registered with AMREF.
• Participate in the recruitment process in NBO to ensure compliance with DRC procedures and procedures
• Timesheet management for all Kenya Program staff – ensure all timesheets for all Kenya staff are received and archived in the Nairobi Office.
• Ensure staff details, benefits, compensation are correctly updated in DRC Dynamics
• Maintain all personnel files while upholding strict confidentiality
• Contract preparation for incoming staff members.
• Onboarding on new staff members – conduct HR orientation
• Supports the HR & Admin Coordinator in carrying out and archiving staff recruitments, as well as maintaining a preferred-candidates roster in the Nairobi office
• Support the HR & Admin Coordinator in coordinating performance & development processes
• Support in the preparation and processing of work permit/visa applications for expatriate staff
• Preparation and processing of monthly payroll
• Tracking and updating reports on Performance Indicators for HR on a monthly and quarterly basis
• Assist in preparing documentation for work permit/visa applications for expatriate staff and follow up with the DRC Agent; ensure that expat documentation is well archived and maintained up to date at all times
• Assist in preparation of payroll and ensure that all payroll changes are captured every month.
• Ensures up-dating and distribution of country program staff lists on a monthly basis
• Assist with updating data in the HR APIs on monthly basis and ensuring up-to-date data is well captured
• Occupation Health and safety – Be the focal person on OSHA implementation in all work places; in close coordination with other relevant staff, ensure compliance to OSHA legislation.
• Any other relevant tasks as assigned by the HR& Admin Coordinator/HOSS

Experience and technical competencies:
• Minimum 3 years of relevant human resource and administrative experience is required preferably in an I/NGO setting
• Ability to work in a busy office, demanding high levels of concentration to ensure accuracy
• Team player with good people management skills

Education:
• Minimum of Bachelor’s degree in Human Resource Management
• Registered member of IHRM

Languages:
• English (excellent – spoken and written)
• Swahili (fluent – spoken and written )

Work Hours: 8

Experience in Months: 36

Level of Education: Bachelor Degree

Job application procedure
• Deadline 25 October 2022
• Interested and qualified? Click here

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